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mississauga, Canada Arconas Full time

Arconas is the leading manufacturer and distributor of high-performance furniture for airports, transportation terminals, and public spaces, in North America. Established in 1972, Arconas is a privately owned Canadian company dedicated to enhancing public and high-traffic areas with our comprehensive suite of seating, power, waste, recycling, and counter solutions.


Our products are purposefully designed to the highest standards of durability, comfort, and safety, without compromising beautiful design. In addition to our own manufactured products, we are the exclusive distributor of top European furniture brands Auweko, Bene, Green Furniture Concept, Sellex, and USM Airportsystems. We’re always striving for ongoing innovation in our products and partnerships, so we can continue to lead the way with exceptional furniture options.


Arconas offers an invigorating workplace where design-centric minds can thrive, shaping the landscape of airport furniture with their ingenuity, passion, and creativity. As we continue to lead the way with remarkable furniture solutions, we extend an invitation to events/conference professionals to join us on this transformative journey of innovation and design excellence.


We are committed to a diverse and inclusive environment for all our employees. We believe that the diversity and unique talents of our people lead to superior quality products and service for our valued customers.


We are also a long-standing, active member of the Airports Council International, the American Association of Airport Executives, and the Airport Consultants Council. We have also been recognized as one of Canada's Best Managed companies for 10 consecutive years and have achieved Platinum Status for the last four years.


We are now on a determined path to growth leading to great opportunities for personal and career growth. We are looking for someone who is dynamic, self-motivated, and a proactive thinker to join our team as our Events Coordinator.


The ideal candidate will come with experience in North American tradeshow/conference experience or complex product launches. The Events Coordinator at Arconas plays a crucial role in planning, coordinating, and executing our participation in tradeshows, conferences, and other various events, to promote the company's products and services. Reporting to the Communications and Marketing Manager, the Events Coordinator will manage all aspects of event logistics, including event coordination, project management, budgeting, vendor management, and marketing collateral coordination. This role requires a highly detail-oriented individual with excellent organizational and communication skills. The Events Coordinator will work closely with the sales and product teams to ensure that all elements are accounted for and aligned with the company's objectives.


Duties and responsibilities


  • Understand requirements for the company’s participation at each event – approx. 5 large tradeshows, 5 conferences per year (across the US and internationally)
  • Acts as the main point of contact for the planning, coordination, and management of all tradeshow and conference organization
  • Event coordination including registrations, sponsorships, memberships, services, hotel block bookings, etc. for all conferences & exhibitions, including booth materials and samples
  • Works closely with Product, Sales, and Installation teams to ensure all elements for tradeshows are covered
  • Works with trade organizations to order carpet, electrical, lighting, rigging, etc. as each trade show requires
  • Assists with creating and maintaining the conference & tradeshow budget for each fiscal year
  • Assists the Director of Sales in organizing all booth hospitality, networking and dinner events at conferences and sales meetings, as required
  • Assists Sales team & VP-Business Development with organizing lunch & learn catering
  • Assists Director of HR with company functions
  • Other duties, as assigned by the Manager


Qualifications


  • Post-secondary education in Event Management, Hospitality, or a related field.
  • 2+ years of proven experience as an event coordinator for tradeshows and conferences, with exposure to various stages of project management, planning, and executing events.
  • Strong command of MS Office, particularly Word and Excel.
  • A positive, self-motivated attitude, strong business drive, and excellent customer/vendor relations skills.
  • Excellent written and verbal communication, vendor management skills, and negotiation ability.
  • Superior organizational skills and work accuracy, with a detail-oriented mindset.
  • Ability to perform duties under pressure and within a fast-paced, entrepreneurial environment.


Working conditions

  • Working in an office environment and having the opportunity to work hybrid, if having a home office set up with appropriate internet connections to work efficiently
  • Dynamic, interactive, fast-paced growth environment


Arconas welcomes and encourages applications from people with disabilities.


Accommodations are available on request for candidates taking part in all aspects of the selection process.


Please forward your Resume and cover letter in a PDF format.