Event Coordinator

4 weeks ago

Mississauga, Canada The International Centre Full time

For decades The International Centre has been a leading event and conference facility renowned for its exceptional service and state-of-the-art amenities. As a hub for Canada's largest and most popular events, we pride ourselves on creating memorable experiences for our clients and attendees. With our versatile event spaces, advanced technology, and dedicated staff, we strive to deliver excellence in every aspect of event management. Join our dynamic team and be part of an organization that values innovation, professionalism, and a passion for delivering exceptional events.

**Position Title**: Events Coordinator

**Department**: Events Management

**Reports To**: Director of Events Management

**Job Summary**

The Events Coordinator is responsible for providing administrative support to the Events Management department. They will respond to inquiries promptly and efficiently, as well as manage internal and small-scale events.

**Duties and Responsibilities**
- Provide administrative support to the Events Management Department, including arranging meetings, producing agendas/reports, taking meeting minutes, updating and maintaining departmental information, and managing office supplies and internal mail.
- Assist Events Managers and Operations staff with event coordination.
- Program electronic signage (i.e. Hall Entrances, Airport Road, Conference Centre, Lot Directory) for Events Management.
- Oversee the insurance collection and approval process for all events.
- Assist in site inspections with clients, exhibitors, and service providers when necessary.
- Provide weekly advisement to ATM suppliers regarding upcoming events, highlighting high traffic events
- Manage internal and small-scale events (as assigned) including exhibitor orders.
- Administer event sampling forms including receiving, approving, and communicating directly with exhibitors.
- Maintain and build relationships with internal and external clients and service providers on event-related matters.
- Oversee the reception area of Event Management Office.
- Maintain accounts and contact information in the software program (EBMS) as needed.
- Provide support to other departments and staff as approved by the Director of Events Management and undertake other duties and special projects as assigned.

**Working Conditions**
- This is a full-time office-based position requiring presence for 5 days a week.
- Occasional evenings and weekends may be required.

**Job Specifications and Qualifications**
- Minimum of (2) two years’ experience in an administrative role
- Experience in event coordination at a venue is highly desirable
- High attention to detail and accuracy.
- Proficiency in Microsoft Word, Excel, Outlook, and basic PowerPoint skills
- Strong organizational, project management, multi-tasking, and time-management skills with the ability to handle multiple projects while meeting strict deadlines.
- Excellent interpersonal and communication skills (written and oral) with a professional demeanor and the ability to connect with a diverse range of stakeholders.
- Experience with event-based software an asset (i.e. EBMS, Delphi).

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Evening shift
- Monday to Friday
- Weekends as needed

Work Location: In person

  • Event Coordinator

    4 weeks ago

    Mississauga, Canada Banquet & Event Centre Full time

    We are looking for a personable and well-presented person to assist with the everyday running of the venue, 600 seats, Three Ballrooms, as well as co-coordinating and planning events, and supporting other projects within the team where applicable. The successful applicant should have a passion for weddings, a keen eye for detail and be eager to learn and...

  • Event Decorator

    3 weeks ago

    Mississauga, Canada The Gardens Event Centre Full time

    *Job Summary* As an Event Decorator, you will play a crucial role in creating visually stunning and memorable event experiences. Your creativity and attention to detail will transform venues into captivating spaces that leave a lasting impression on guests. *Responsibilities* - Collaborate with clients to understand their event vision and requirements -...

  • Events Coordinator

    3 weeks ago

    Mississauga, Canada Hilton Full time

    Events Coordinator An Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals. **What will I be doing?** As a...

  • Events Coordinator

    3 weeks ago

    Mississauga, Canada Questrade Financial Group Full time

    Questrade Financial Group (QFG) of Companies is committed to helping our customers become much more financially successful and secure. We are everything a traditional financial institution is not. At QFG, you will be constantly moving forward, bringing the future of fintech into existence. You will be a part of a collaborative team that cares deeply about...

  • Events Coordinator

    3 weeks ago

    Mississauga, Canada National Zakat Foundation Full time

    At National Zakat Foundation, our mission is to provide the Muslim community with an end-to-end Zakat service, encompassing: Education, Calculation, Collection & Distribution. NZF aims to help fulfill the goal of this vital third pillar of Islam, which is to eliminate poverty and destitution, as well as empower the needy within the Muslim community._ **Job...

  • Event Coordinator

    4 weeks ago

    Mississauga, Canada Sandman Hotel Group Full time

    Proud to be 100% Canadian-owned, Northland Properties' are recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across Canada, the US, Ireland, and the UK for over 50 years. As...

  • Events Coordinator

    3 days ago

    Mississauga, Ontario, Canada University of Toronto Full time

    Date Posted: 10/07/2024Req ID: 39928Faculty/Division: UofT MississaugaDepartment: UTM: Inst. for Management & InnovationCampus: University of Toronto Mississauga (UTM)Position Number: 00039877 Description: About us:U of T Mississauga—the second largest campus of Canada's top-ranked university and the only research university in Ontario's booming Peel...

  • Events Coordinator

    1 day ago

    Mississauga, Canada University of Toronto Full time

    Date Posted: 10/07/2024Req ID: 39928Faculty/Division: UofT MississaugaDepartment: UTM: Inst. for Management & InnovationCampus: University of Toronto Mississauga (UTM)Position Number: 00039877 Description: About us:U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel...

  • Logistics Coordinator

    1 week ago

    Mississauga, Canada Pro-X Event Full time

    **Logistics Coordinator** As an exciting and fast-growing leader within the international corporate event and tradeshow exhibit world, Pro-X Event is looking to expand their team with a well-organized and dedicated Logistics Coordinator who will take ownership over ensuring all customs and shipping related documents are completed with...

  • Event Coordinator

    4 weeks ago

    Mississauga, Canada BRKFREE Full time

    **BRKFREE** is a brand new and immersive social gaming experience designed to make participants feel like they have entered another world. The new concept is the future of in-person entertainment for groups of all kinds, with its combination of wildly entertaining gameplay, and great food and drinks. The space will open with 35+ unique and high-technology...

  • Event Coordinator

    4 weeks ago

    Mississauga, Canada BRKFREE Full time

    **BRKFREE** is a brand new and immersive social gaming experience designed to make participants feel like they have entered another world. The new concept is the future of in-person entertainment for groups of all kinds, with its combination of wildly entertaining gameplay, and great food and drinks. The space will open with 35+ unique and high-technology...

  • Events Coordinator

    3 weeks ago

    Mississauga, Canada Human Appeal Full time

    Here at **Human Appeal**, we have an exciting opportunity for an **Events Coordinator** to join our team based in Mississauga, Canada. You will be joining us on a full-time basis. In return, you will receive a competitive salary with company benefits! Human Appeal is a faith-based charity that aims to abolish poverty by providing humanitarian aid,...

  • Events Coordinator

    2 weeks ago

    Mississauga, Canada Arconas Full time

    Arconas is the leading manufacturer and distributor of high-performance furniture for airports, transportation terminals, and public spaces, in North America. Established in 1972, Arconas is a privately owned Canadian company dedicated to enhancing public and high-traffic areas with our comprehensive suite of seating, power, waste, recycling, and counter...

  • Event Coordinator

    2 weeks ago

    Mississauga, Canada Bayshore HealthCare Full time

    Bayshore HealthCare, one of Canada’s leading providers of home and community health care services, is looking for an enthusiastic Event Coordinator to join its growing National Communications team. The flagship event the Event Coordinator will be responsible for planning, managing, and executing is Bayshore’s annual leadership conference. The Event...

  • Events Program Coordinator

    2 weeks ago

    Mississauga, Canada Levenspad Solutions Full time

    **Events Program Coordinator (FT, Remote/Hybrid)** **About the Company** **About the Role** We are looking for an Events Program Coordinator to play a critical role in ensuring the seamless production of events and maintaining high standards of service for our clients. This full-time position offers a flexible remote/hybrid work arrangement (no set...

  • Event Registration Coordinator

    2 weeks ago

    Mississauga, Canada Canadian Association of Medical Aesthetics Full time

    Key Responsibilities: Event Administration & Coordination: - Work alongside Events Manager in planning, organizing, and executing events from conceptualization to wrap-up. - Coordinate with vendors, exhibitors, and stakeholders during event planning. - Manage event registration, attendee databases, and event logistics. Budget Management: - Work alongside...

  • Onsite Events Coordinator

    2 weeks ago

    Mississauga, Canada City of Mississauga Full time

    Req ID: 25895 Vacancy Type: Part-Time Number of Positions: 4 Closing Date: 01/12/2025 **Job Summary**: Do you have a passion for live events and enjoy concerts, sporting events, markets, festivals and community celebrations? This position is essential to ensuring the successful event execution at the City’s premier venues from load-in to load-out. The...

  • Event Coordinator

    3 weeks ago

    Mississauga, Canada OSL Retail Services Inc Full time

    Overview: **Samsung and OSL have partnered to operate the National Field Sales and Training Team for Samsung in Canada. **Samsung is a global leader in technology, opening new possibilities for people everywhere. We want people to join our team who are excited about Samsung products and services and want to share their knowledge and journey with others. This...

  • Events & Volunteer Coordinator

    4 weeks ago

    Mississauga, Canada Muslim Hands Canada Full time

    At Muslim hands we believe that everyone has the right to an education; access to food and clean water; and the means to support themselves, their family and their community. Our dedication to fighting the root causes of poverty and creating a fairer world for all are inspired by the values of our faith. **Main Responsibilities**: **Volunteer...

  • Event Sales Coordinator

    2 weeks ago

    Mississauga, Canada Encore Global Full time

    **Position Overview** The Sales Coordinator is responsible for assisting the Event Technology team by selling equipment and services for events of all sizes with a special focus on events under $5K in revenue. Complete sales order entries and other sales related activities. Provide general sales administration support as needed including order entry,...