Council & Committee Assistant

5 months ago


Newmarket, Canada York Region Full time

Status
- Temporary Full-Time
- Temporary - Approximate length of assignment, in months
- 18 months
- Type of Position
- a Replacement
- Start Date
- Immediate
- Salary
- Annually
- Salary Grade
- $61,819.00 - $70,270.00
- Department
- York Region -> Corporate Services -> Clerks
- Location
- Office of the Regional Clerk - 17250 Yonge Street - Newmarket, ON L3Y6Z1 CA (Primary)- Job Description (E)

**POSITION PURPOSE**

**MAJOR RESPONSIBILITIES**
- Processes reports, memos and presentations to Council, Committees and Boards and is responsible for entering information / uploading documents into eSCRIBE, including private session material.
- Liaises with the Chair’s Office, CAO’s Office and Commissioners’ Offices with regard to Council/Committee administrative processes.
- Provides in-person support at public meetings regarding inquiries from public officials, senior management, media and public, escalating issues where appropriate to the Clerk / Committee Coordinator.
- Provides support to Committee Coordinators by drafting after-Council correspondence to external parties from Regional Clerk to advice of Council’s decisions.
- Logs various statistics for Council and Committee processes and provides tracking information for CAO, Commissioners and Regional Clerk.
- Compiles statistical and other data to prepare reports and documents related to services provided.
- Provides back-up duties to other clerical support positions, as required.

**QUALIFICATIONS**
- Successful completion of Community College Diploma in Legal or Business Administration (two years or more) or approved equivalent combination of education and experience.
- Minimum two years’ experience providing support for Council, Committee or Board processes and/or Clerk’s Office
- Knowledge of processes related to a municipal clerk’s legislated responsibilities
- Knowledge of municipal organizations including political and organizational structure
- Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities, with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management, and report generation
- Demonstrated competence in detailed editing and proofreading of agendas, minutes and reports, which can include sensitive and/or confidential information
- Council Approval Date
- Scheduled Weekly Hours
- 35
- Scheduled Shifts
- 8:30 - 16:30
- Operational Hours
- Close Date
- # of Hires Needed
- 1
- Union
- Non Union Staff
- .

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the Region, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require Code-protected accommodation.



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