Council & Committee Assistant
2 weeks ago
**Job Description**:
**POSITION PURPOSE**
**MAJOR RESPONSIBILITIES**
- Processes reports, memos and presentations to Council, Committees and Boards and is responsible for entering information / uploading documents into eSCRIBE, including private session material.
- Liaises with the Chair’s Office, CAO’s Office and Commissioners’ Offices with regard to Council/Committee administrative processes.
- Provides in-person support at public meetings regarding inquiries from public officials, senior management, media and public, escalating issues where appropriate to the Clerk / Committee Coordinator.
- Provides support to Committee Coordinators by drafting after-Council correspondence to external parties from Regional Clerk to advice of Council’s decisions.
- Logs various statistics for Council and Committee processes and provides tracking information for CAO, Commissioners and Regional Clerk.
- Compiles statistical and other data to prepare reports and documents related to services provided.
- Provides back-up duties to other clerical support positions, as required.
**QUALIFICATIONS**
- Successful completion of Community College Diploma in Legal or Business Administration (two years or more) or approved equivalent combination of education and experience.
- Minimum two years’ experience providing support for Council, Committee or Board processes and/or Clerk’s Office
- Knowledge of processes related to a municipal clerk’s legislated responsibilities
- Knowledge of municipal organizations including political and organizational structure
- Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities, with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management, and report generation
- Demonstrated competence in detailed editing and proofreading of agendas, minutes and reports, which can include sensitive and/or confidential information
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