Tradeshow & Office Coordinator

2 weeks ago

Midland, Canada LabX Media Group Full time

LabX Media Group is an organization that is in high growth mode, both organic as well as through a full spectrum of acquisitions. We have been ranked in Canada’s Top Growing Companies, one of only a few companies in all of Simcoe County.

Lots of exciting things going on with our company and here is an opportunity to be a part of it

LabX Media Group is hiring a **Tradeshow & Office Coordinator** who will play an integral part in supporting tradeshow operations as well as the day-to-day functions of the office. This is a multi-faceted role that will support our administrative and marketing teams.

**Responsibilities**:
Track and coordinate tradeshow attendance, including:

- Confirm employee attendance, purchase registration passes, and book travel (flights, hotel, transportation, etc.)
- Schedule booth shipments and storage, purchasing booth furnishings and maintenance
- Handle shipments for booths, materials, and promotional items to and from tradeshows
- Maintain tradeshow spreadsheets for information & tracking purposes, advise sales & brand leaders on attendance preparation
- Work with Marketing and Finance & Accounting to track and update checklists, purchases, and budgets

Support office operations, including:

- Maintain inventory of office, kitchen, and cleaning supplies, building and placing orders
- Greet office visitors and manage boardroom bookings and requirements
- Communicate with maintenance services, scheduling appointments and coordinating work
- Set up mail, magazine, and package shipments, accept deliveries, and complete mail runs
- Organize and maintain magazine inventory and institution/client requests for missing or additional magazine shipments
- Complete purchases following proper internal approval and reporting protocols
- Assist with bookings and reservations for employee travel, meetings, and live-events
- Work with Finance & Accounting, HR, Marketing, and Executives on ad hoc duties

Qualifications:

- Previous experience in office administration is required, Tradeshow/events coordination experience is a strong asset
- Proven experience with Microsoft and Google Suite tools, and specifically proficient with Excel and Google Sheets
- High level of organizational, interpersonal, and communication skills
- Proven task management and prioritization skills
- Comfortable working both with multiple teams and independently
- Post-secondary education in business, office admin, events, or related fields is an asset
- G-license and access to own vehicle are required

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