Event Coordinator

2 months ago


Midland, Canada Corporation of the Town of Midland Full time

**Position Title**:
**Event Coordinator**

**Openings**:One (1)**:
**Status**:Regular Full-Time**:
**Department**:Environment and Infrastructure - Culture and Community**:
**Hours**:35 hours per week; Monday - Friday**:
**Wage Rate**:Under Review**:
**Closing Date**:March 8, 2023**

**Position Summary**:

- The Culture and Community team focuses on showcasing our beautiful Town as a great place to live and visit.- Working with fellow team members, the Event Coordinator will assist with organizing, hosting and promoting provincially and nationally recognized special events and festivals. This position will also assist with recruiting and training special event volunteers and assisting with fostering partnerships and securing sponsorships to support events.- The Event Coordinator will assist with community engagement activities and provide administrative support for Midland Harbour.**Duties & Responsibilities**:

- Assist with organizing signature events including Ontario’s Best Butter Tart Festival, Canada Day, Tall Ships, TugFest, and other events and activities as developed.
- Be the lead organizer for Kids’ Fishing Derby and Butter Tart Cycle Trail as well as other events as developed.
- Comply with the Town’s Special Events Policies and Procedures.
- Responsible for the maintenance and updating of Ontario’s Best Butter Tart Festival website, as well as Town of Midland website pages related to the Culture and Community division.
- Create engaging social media content for Ontario’s Best Butter Tart Festival and Midland Tourism and promote special events and festivals through traditional media opportunities including print, radio and specialty publications.
- Assist with recruiting, coordinating, training and recognizing special event volunteers.
- Assist with organizing and administering cultural and community engagement activities, including community art projects and calls for artists.
- Assist with securing sponsorships and community partners to support special events and festivals.
- Administer the seasonal contracts for the Midland Harbour and be a point of contact for the Midland Harbour/administration support during the winter season.
- Act as a secondary liaison with the cruise lines, during cruise visits and for third-party events.

**Qualifications & Requirements**:

- Diploma or Degree in Event Management, Cultural Management, Arts Administration, Recreation, Leisure Studies or related program.
- Special events and project planning experience.
- Organization skills and strong attention to detail.
- Written and oral communication skills as well as customer service, public relations and marketing skills including social media and web-maintenance.
- Creative thinking and ability to problem-solve during a variety of situations.
- Working knowledge of MS Office Suite.
- Knowledge of PerfectMind an asset.
- First aid and CPR trained.
- Valid Ontario Class G driver’s license and use of personal vehicle.
- Knowledge of local, regional and provincial tourism and cultural initiatives.
- Shall disclose proof of COVID-19 vaccination status.

**Effort/Physical Demands**:

- Physical demand requires standing, sitting and walking.
- Visual attention for health and safety compliance and personal safety while on the job.

**Working Conditions**:

- Work in normal office environment with flex/hybrid option.
- Working will include after-hours and evening for events and activities as required.


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