Contract Administrator

2 weeks ago

Chalk River, Canada Canadian Nuclear Laboratories Full time

Are you looking for a role that would provide Contract Administration services to Internal Customers? We are looking for a Contract Administrator to management of diverse Contracts and Contractors/Suppliers, directly contributing to the management of CNL’s risk and liability. The Contract Administrator is responsible for managing contractual obligations and relationships between CNL and Contractors/Suppliers, to ensure adherence of both parties to all aspects of the contractual agreement. Reporting to the Contract Supervisor, the Contract Administrator may be responsible for multiple contracts depending on the value, complexity and risk.

**What will you be doing**
- Providing authoritative professional advice and support to Internal Customers through the

management of contracts and relationships with Contractors/Suppliers.
- Managing an effective relationship with the Contractor/Supplier, and/or provides input to the Contract “Manager” who is responsible for that relationship.
- Developing Contract Execution Plans to support administration/management of contracts, as required.
- Developing or supporting the development of appropriate Category Management Plans alongside Contract Officers and Contract Leads/Supervisors.
- Reading, analyzing, providing advice and applies the contract in daily transactions and in minor disputes.
- Co-ordinating and leading Contract Kick-Off Meetings and supports Contractor/Supplier Progress meetings.
- Functioning as Single Point of Contact (SPOC), during contract execution, for all formal communications, and on all commercial and contractual matters between CNL and the

Contractor/Supplier.
- Managing Contract Change Control to ensure that changes are identified early, evaluated, negotiated, documented, funded and approved as per contractual requirements.
- Logging, managing and tracking contract deliverables and ensures contract documentation is filed in accordance with Document Control procedures.
- Documenting, logging, managing and tracking decisions and events relevant to the contract agreement.
- Verifying invoicing meets contractual requirements and monitors the timely payments to

Contractors/Suppliers.
- Working with Contract Officers/Contract Supervisor and Legal to interpret the contract and escalate any issues, disputes or contentious matters to the appropriate level as required.
- Monitoring expenditures and accruals against the contract, and works with Internal Customers to ensure accuracy of financial information and sufficient funds are in place.
- Where managing a Supply Category, provides oversight and monitoring of performance across all Contractors/Suppliers and contracts within such Category.
- Verifying in conjunction with the Contract Team that all contractual obligations, including the technical and commercial conditions are fulfilled throughout the contract.
- Verifying contract completion and ensuring that all work has been completed, and that all deficiencies and administrative matters have been resolved.
- Facilitating a proportional performance management approach to individual contracts, consistent with the contract requirements, including monitoring of contract cost, schedule, quality, and technical performance, as well as the maintenance of CNL Contractor Performance Scorecards, as applicable. Shall ensure arrangements are in place for frequent 360 degree feedback on the performance of the Contractor/Supplier, and that performance meetings will be conducted in accordance with the frequencies identified/established in the contract.
- Participating/leading Lessons Learned meetings, and/or documents and shares any Lessons Learned that were identified during contract execution, and ensures such lessons are relayed for future procurements or Contractor/Supplier development.
- Identifying and recommending improvements to complex processes that affect own area and

others/Internal Customers.
- Participating, leading where identified, and implements process/procedure creation and/or

improvements.
- Responding to situations to contain/mitigate short-term risk in accordance with established processes and procedures.
- Collating necessary information regarding contract(s), to provide input to Relationship Development Plans, and relevant Steering Committees or meetings of Senior Representatives.
- Shall ensure they are sufficiently familiar with the work and the progress of the Work, including an appropriate level of attendance at the Work Site, as applicable.
- Other duties as assigned by the Supervisor / Manager.

***

**What we are looking for**:

- Must be able to work in a team environment and foster excellent relationships with Internal Customers/Contract Teams, Stakeholders, Legal, Finance, Coworkers, and Contractors/Suppliers.
- Must be able to work independently on multiple projects/contracts, establish priorities in order to meet conflicting deadlines, and to resolve conflicts promptly.
- Must possess strong work ethics and sense of acco

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