Administrative Assistant

4 weeks ago

Toronto, Canada 4Seasons HVAC Solutions Full time

Responsibilities:

- Provide administrative support to the office staff and management team
- Draft notices and proposals as per managers' requests.
- Reach out and follow up on ongoing deals, proposals and projects as per managers' requests.
- Schedule appointments and maintain calendars for multiple individuals
- Assist with organizing and maintaining office files and documents
- Perform data entry tasks and update databases as needed
- Assist with inventory management and ordering office supplies
- Coordinate meetings, conferences, and travel arrangements as required
- Provide general customer support and address inquiries or concerns

**Skills**:

- English -academic or professional levels.
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent phone etiquette and customer service skills
- Proficiency in using office equipment such as phone systems, copiers, and printers
- Familiarity with front desk operations and receptionist duties
- Proficiency in using computer software such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite

Note: This job description will provide a general overview of the position. It is not an exhaustive list of responsibilities, skills, or qualifications associated with the role.

*Priority to women as this is a women-operating company.

*Family-oriented environment.

**Salary**: $20.00-$32.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Ability to Commute:

- Toronto, ON M3N 2Z4 (required)

Ability to Relocate:

- Toronto, ON M3N 2Z4: Relocate before starting work (required)

Work Location: In person

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