Accounts Receivable Coordinator

2 weeks ago

Kitchener, Canada Formatop Manufacturing Full time

Formatop Manufacturing Company Ltd. began operations in 1967, producing one style countertop - the Classic. It answered the call for a seamless rolled front edge and backsplash countertop. Today, our products symbolize a legacy of listening to our customers. We’ve grown well beyond our origins, designing in response to our customers’ needs and providing exquisite sculptured countertop models and HPL composite panel product solutions that fit their environment, brilliantly.

**Job Summary**

We are currently seeking a skilled Accounts Receivable Coordinator to join our team to process, track, and record payments in an accurate, efficient, and timely manner. Reviewing all invoices for appropriate documentation and approval prior to payment. Matching all invoices to the appropriate purchase order, shipping documentation, and recording invoices into Adagio accounting system. The Accounts Payable Coordinator will be cross trained for back-up of Accounts Receivable.

**JOB TASKS AND RESPONSIBILITIES**
- Collaborate with the Controller to maintain collection goals and general A/R performance levels.
- Communicate with internal/external sales representatives and accounting professionals as necessary to complete job duties.
- Receive and fill out receipts for third party payments, whether by cash, check, credit, and other forms of payment.
- Post and reconcile customer payments to general ledgers.
- Post A/R data to profit/loss reports, balance sheets, income statements, and other documentation.
- Balance daily A/R batches; prepare and distribute income reports and statistics to key personnel.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
- Where applicable, evaluate and process insurance denials and/or late insurance claims.
- Form collection strategies to mitigate customer objections to making timely A/R payments.
- Investigate collection problems and advise customers on corporate A/R policies and procedures.
- Make arrangements for payment of outstanding and late accounts; escalate transfer to Delinquent Accounts or outside collection agency as necessary.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Support duties related to accounts payable functions as backup, as needed.
- Other duties as assigned.

**JOB SPECIFICATIONS**
- Post-secondary education in Accounting/Business Administration or equivalent combination of education and experience
- 3-5 years’ experience in a similar role.
- Experience with 3-way matching (purchase order, inventory and invoicing) considered an asset.
- Ability to communicate effectively, work in a team and problem solve.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Strong problem identification and problem resolution skills.
- Effective attention to detail and a high degree of accuracy.
- Overall computer proficiency and skill using Microsoft Office software; experience with computerized data-entry program an asset.
- Experience with Adagio Accounting Software considered and asset.
- Experience with Epicor ERP and asset

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Wellness program

Schedule:

- Monday to Friday

Work Location: In person

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