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Administrative Assistant

4 months ago

Bedford, Canada EAGLEWOOD CHIROPRACTIC HEALTH CENTRE INC. Full time

Work Term: Permanent
- Work Language: English
- Hours: 37.5 to 48 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
- or equivalent experience
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Plan and control budget and expenditures
- Oversee the preparation of reports
- Manage contracts
- Establish and implement policies and procedures
- Organize and administer staff consultation and grievance procedures
- Oversee payroll administration
- Liaise with management, union officials and HR consultants
- Advise senior management
- Oversee the analysis of employee data and information
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:

- Google Docs
- Electronic scheduler
- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- MS Outlook
**Technical terminology**:

- Business
**Area of specialization**:

- Correspondence
- Reports and records
- Statistics
- Invoices
**Security and safety**:

- Criminal record check
**Transportation/travel information**:

- Valid driver's licence
- Travel expenses not paid by employer
- Public transportation is available
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Screening questions**:

- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
- What is the highest level of study you have completed?
**Long term benefits**:

- Maternity and parental benefits
**Other benefits**:

- Free parking available