Administrative Assistant

3 months ago

Ottawa, Canada Queensway Carleton Hospital Full time

**General Posting Information**

**POSITION**:

- Administrative Assistant - HR Helpdesk**DEPARTMENT**:

- Human Resources**CONDITIONS**:

- Full-time**HOURS**:

- Approximately 75.0 Bi-weekly Hours**SHIFTS**:

- Days
- **WAGE RANGE**:

- Scale Minimum Maximum
NONU $30.51/hr $36.98/hr**RESPONSIBILITIES**:

- Reporting to the Director, Human Resources, the Administrative Assistant - HR Helpdesk will provide confidential and professional administrative support and clerical services to the HR team.
- The incumbent will perform a wide range of administrative functions including, but not limited to, proactive and independent management of Director’s calendar in order to maximize best use of time, preparing and distributing documents, scheduling and coordinating meetings, managing office supplies, and providing support to other Human Resource personnel/areas as required.
- Act as the helpdesk and first point of contact for information and assistance to employees and the department’s internal and external customers and triaging issues with the appropriate stakeholders.
- Coordinate travel arrangements; process expense claims; process course registrations and fees.
- Ensure material required for committees & meetings are identified and provided to the Director, Human Resources.
- Maintaining appropriate lists, manuals, documentation and HR budget tracking.
- Print and collate monthly financial reports.
- Enter and retrieve employee data from the Human Resource Information System (HRIS) as required.
- Assist in the development of reports/presentations including the development of illustrations (graphics) to support concepts.
- Format all reports/presentations using professional report writing standards as guidelines including ensuring the accuracy of spelling, grammar, and other structural elements.
- Demonstrates QCH values: collaboration, accountability, innovation and respect

**REQUIREMENTS**:

- Undergraduate degree in Human Resources or Business Administration and two (2) years experience in a health care setting; or
- Office or Business Administration certificate/diploma from a recognized college program and three (3) years experience in a health care setting; or
- In lieu of formal education, five (5) years of Administrative Assistant experience of which two (2) years are in a health care setting.
- Maintain discretion/confidentiality with regard to all information and issues within Human Resources in particular relating to patients, staff, physicians, and hospital administration.
- Ability to work as part of a team, to interrelate with all levels of staff in a professional manner, to work with mínimal supervision, to multitask, and continually prioritize duties.
- Excellent interpersonal communication (oral and written) and organizational skills are required.
- Proficiency in the use of Microsoft Office suite including Word, Excel, Outlook, Power Point, Access, and Microsoft Project is essential.

**PREFERRED**:

- Experience with an HRIS
- A CHRP designation completed or in progress
- General knowledge of overall HR operations, processes, and procedures

**Please note that according to the Ontario Health and Queensway Carleton Hospital Vaccination Policy, all applicants must be fully vaccinated unless they can provide the proof of a valid medical contraindication or exemption on the basis of protected grounds under the Ontario Human Rights Code in order to be considered for any staff or volunteer opportunities. Upon hiring, applicants must provide the proof of either government issued documentation proving they have been fully vaccinated, or present supporting documentation of a valid medical contraindication or exemption under Ontario Human Rights Code.**
- Thank you for your continued interest in Queensway Carleton Hospital. We deeply value and celebrate the principles of equity, diversity, inclusion, and belonging, as they are integral to the enrichment of our work environment. We believe that by fostering an inclusive and diverse community, we can achieve our mission of providing exceptional healthcare services to all individuals with compassion and respect. We encourage applicants from all backgrounds to apply. We welcome those who would contribute to the further diversification of our organization including, but not limited to women, racial or ethnic minorities, First Nations, Inuit, and Métis peoples, persons with Disabilities, and 2SLGBTQI+ communities._

  • Real Estate Administrative Assistant

    4 months ago

    Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...

  • Administrative Assistant

    1 day ago

    Ottawa, Ontario, Canada Administrative Full time

    At Synergie Hunt International, we're committed to excellence in administrative support. As a Billing Coordinator, you'll play a vital role in ensuring the accuracy of billing information and maintaining strong relationships with clients.Key Responsibilities:Verify and process billing reports to ensure accuracy and completenessCommunicate effectively with...

  • Administrative Assistant

    2 days ago

    Ottawa, Ontario, Canada Administrative Full time

    At Synergie Hunt International, we're committed to excellence in administrative support. As a Billing Coordinator, you'll play a vital role in ensuring the accuracy of billing information and maintaining strong relationships with clients.Key Responsibilities:Verify and process billing reports to ensure accuracy and completenessCommunicate effectively with...

  • Administrative Assistant

    4 months ago

    Ottawa, Canada CAA North & East Ontario Full time

    **Job Title: Administrative Assistant** **Term: 6 month contract, with possibility of permanency** **Wage: $46,000 per annum / $23.59 per hour** **HYBRID**:The Administrative Assistant will work onsite at 1031 Bank St and 5515 Canotek Rd, with occasional Work-From-Home **Job Overview**: The Administrative Assistant is responsible for providing...

  • Administrative Assistant

    3 months ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Under the Supervision of the Departmental Administrator, the Administrative Assistant is responsible for ensuring the efficient operation of the day-to-day ‘business’ of the Department’s main office and the delivery of a high level of responsiveness to inquiries from student, staff, faculty and the general public. The...

  • Administrative Assistant

    4 months ago

    Ottawa, Canada The Grounds Guys Full time

    **The Position** The Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research...

  • Administrative Assistant

    4 months ago

    Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    4 months ago

    Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    4 months ago

    Ottawa, Canada The Ottawa Rotary Home Full time

    The Ottawa Rotary Home has been supporting families for over 30 years. We provide both respite and residential support to individuals with special needs. Our professional front-line and nursing staff specialize in helping infants, children, and adults with physical disabilities & complex medical conditions. **Position Responsibilities** Under the direction...

  • Administrative Assistant

    3 months ago

    Ottawa, Canada Bilt Rite Disposal Equipment Ltd Full time

    We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and assist onsite guests - Answer inbound telephone calls - Develop and implement...

  • Administrative Assistant

    3 months ago

    Ottawa, Canada Horizons Behaviour Consulting Full time

    Administrative Assistant at Horizons Behaviour Consulting Do you have a passion for helping children and families with special needs? Are you organized and want to be part of an environment that supports a culture of TRANSPARENCY, HONESTY, AUTONOMY, INCLUSION, TEAMWORK, AND OPPORTUNITIES FOR GROWTH. If so, you might be the perfect fit for our...

  • Administrative Assistant

    3 months ago

    Ottawa, Canada Pinchin Ltd. Full time

    Administrative Assistant Ottawa, ON Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...

  • Administrative Assistant

    3 months ago

    Ottawa, Canada Westview Projects Full time

    Salary: As an Administrative Assistant for Westview Projects Inc., your base of operations will be the Westview Projects head office, located at 18 Louisa St., Ottawa, Ontario. The Administrative Assistant provides executive support to the Management Team and administrative support to all departments. **Reports to**:Director, Finance & Operations Essential...

  • Administrative Assistant

    4 months ago

    Ottawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...

  • Administrative Assistant

    3 months ago

    Ottawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant (Contract)** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office for a 6 month contract. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent...

  • Administrative Assistant

    3 months ago

    Ottawa, Canada Branton Construction Group Full time

    **About us** We are professional, agile and professional. Must have strong Excel Skills Administrative Assistant **Duties**: - Provide front desk support, including greeting visitors, answering phone calls, and directing inquiries to the appropriate department - Perform data entry tasks, ensuring accuracy and completeness of information - Assist with...

  • Administrative Assistant

    2 weeks ago

    Ottawa, Canada CM3 Environmental Inc. Full time

    Administrative Assistant Position Job Type: Full time, PermanentNumber of openings for this position:  1Work Schedule: Monday to Friday – Day Shift Benefits:  Extended health care, dental care, on-site parking, life insurance, otherAs our Administrator Assistant, you would be responsible for a variety of duties including but not limited to the...

  • Administrative Assistant

    3 months ago

    Ottawa, Canada LeapUX Full time

    Job Title: Administrative Assistant **Job Description**: We are seeking a highly organized and proactive Administrative Assistant to join our dynamic digital agency. As an Administrative Assistant, you will play a crucial role in providing essential support across various categories, including communications, HR, finance support, business development,...

  • Administrative Assistant

    4 months ago

    Ottawa, Canada Larga Baffin Full time

    **Company Overview|** A full-service boarding home for residents of the Baffin Region of Nunavut. Located in Ottawa, our goal is to provide, within the limits of our mandate, the best possible atmosphere and service to our clients needing specialized medical care not available in their home communities. At Larga Baffin, we are committed to providing our...

  • Administrative Assistant

    3 months ago

    Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...