Project Management Specialist

2 weeks ago

Guelph, Canada The City of Guelph Full time

Why Guelph:
**What we offer**

We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

- Paid vacation days, increasing with years of service
- Paid personal days;
- Hybrid and flexible work arrangements;
- Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
- Extended health and dental benefits, including Health Care Spending Account;
- Employee and Family Assistance Program;
- Parental leave top up program;
- Learning and development opportunities including tuition assistance
- Employee recognition programs.

Position Overview:
We are currently hiring a temporary **Project Management Specialist.** This position is responsible for implementation of the City of Guelph Project Management Office (PMO) methodologies, tools, processes, and policy. Collaboration and organizations skills are foundational for this exciting role, which focuses on developing and facilitating project management standards across the organization.

**Key duties and responsibilities**
- Support the definition, development and maintenance of a centralized framework, processes and tools for project and program management standards.
- Provide training, coaching, guidance and support to the City’s project managers in the assessment of project risks and creation of project risk registers, project charters and project management plans with a focus on training and assisting teams with the use of Eclipse
- the City’s digital project management tracking tool.
- Assists and develops formal project documents including Project status reporting, Project Charters, Schedules, Risk Registers, and Business Cases, amongst others, and ensures project management vigour consistent with protocols of the City’s Project Management Office and PMI.
- Conduct studies including audits and pilot programs as directed by departmental leadership.
- Supports internal benchmarking and continuous improvement initiatives.
- Promote and advocate project management discipline within the organization through implementation of continual improvement and training for project managers.
- Responsible for writing reports and memos for internal customers, staff, management, and Council as well as SOP’s, technical specifications, and work instructions as required.
- Attends meetings with City staff, internal departments and external stakeholders as a representative of the City of Guelph.
- Other duties as assigned.

**Qualifications and requirements**
- Completion of post-secondary education in a related field.
- Project Management Professional designation with the Project Management Institute.
- Excellent communication skills with the ability to communicate with all levels of staff, stakeholders, the media, and the public.
- Ability to research industry best practices and municipality benchmarking.
- Knowledge of risk management programs and methodologies.
- Experience with auditing and reporting of audit findings.
- Advanced skills in Microsoft 365 including experience with project management systems such as Eclipse, SharePoint, PowerBI or similar software.
- Ability to set priorities, manage time and comply with deadlines under pressure.
- Excellent analytical, problem solving and decision-making skills.
- Proficient in data management with advanced skills in data consolidation, analysis, interpretation, and report creation
- Ability to work independently as well as with cross-functional team environment.
- Understanding and experience of record management systems is an asset.
- Experience in project management of large capital construction projects is an asset.

This position is eligible for hybrid and flexible work arrangement options (as per current corporate policy).

**Pay/Salary**
Non-Union Grade: 4 $40.16- $50.20

**How to apply

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