Program Assistant

7 days ago

Orillia, Canada North Simcoe Muskoka Hospice Palliative Care Network Full time

**Purpose**:
To support the successful operations of Hospice Orillia and the North Simcoe Muskoka Hospice Palliative Care Network (NSMHPCN) by assisting staff with program promotion, implementation, administrative support and special projects.

**Responsibilities**:
**Volunteer Support**:

- Support Volunteer Coordinator in the onboarding of new volunteers through record keeping, creation of new files, preparation of documents and training in alignment with HPCO accreditation standards
- Work in conjunction with the Volunteer Coordinator to facilitate and organize in-person training sessions for new volunteers
- Provide administrative support for training sessions by gathering supplies, refreshments, printed materials, completing reminder calls and other duties as necessary
- Support training and screening requirements prior to full onboarding as a volunteer
- Lead the coordination of and attend annual volunteer check-in interviews, with assistance from Hospice Orillia staff
- Maintain volunteer personnel files and ensure that all required forms are up to date, including creating an electronic file
- Utilize client software for volunteer communication and record keeping

**Visiting Volunteer Program Support**:

- Complete and record responses to quarterly Quality of Care Surveys with clients and/or their caregivers
- Monitor monthly contact with visiting volunteers and inform the Community Social Worker
- Provide administrative support for groups by gathering supplies, refreshments, printed materials, completing reminder calls and other duties as necessary

**Bereavement Program Support**:

- Responsible for documenting volunteer hours in an electronic file
- Responsible for completing reminder calls for appointments and maintaining/updating Bereavement Coordinator’s digital calendar accordingly
- Responsible for booking intakes for Bereavement Coordinator and creating digital meeting invites accordingly
- Responsible for providing general administrative support for groups including but not limited to; creating, distributing and starting Zoom meetings, gathering curriculum/printed materials and other supplies, refreshments, completing reminder calls and other duties as necessary
- Assistance with planning and logistics of memorial events
- Support of special projects

**Communications and Fundraising Support**:

- Assistance with annual fundraising events including Hike for Hospice, Annual Appeal, etc.
- Mailing receipts and processing credit card payments related to donations
- Updating graphics and creating promotional content in Canva software
- Distributing program flyers as directed in the community
- Assistance with general communications relating to the Hospice Orillia program

**General Program Support**:

- Creating digital calendar invites and distributing them to appropriate staff members for upcoming meetings
- Produce accurate and detailed meeting agendas and minutes
- Provide administrative support to Hospice Orillia staff as needed, including but not limited to room bookings, printing and assembling program materials, phone calls etc.
- Provide assistance with general office duties
- Responsible for answering phones in a professional manner
- Greet all visitors in a courteous manner
- Support other programs as required
- Complete projects for Executive Director as required
- Assist with organizing and planning Hospice Orillia events including but not limited to: annual volunteer events, Hike for Hospice, and bi-annual memorial events
- Assist with additional events as required

**Skills and Personal Traits**:

- Passion for Hospice Palliative Care
- Ability to meet people where they are at and communicate and interact accordingly
- Exceptional organizational skills
- Proven track record with record keeping, digital scheduling etc.
- Excellent communication skills
- Knowledgeable about the community of Orillia
- Exceptional computer/IT proficiency
- Friendly and personable
- Ability to work in a team environment - getting along with others, collaborating on projects, interviews etc.

**Competencies**:
Communication and Interpersonal Skills
- Attention to Detail
- Organization Skills
- Problem-Solving
- Computer Literacy
- Microsoft Office including Outlook, Excel, Word and PowerPoint
- Multi-Tasking Ability

**Supervisory Responsibility**:
This position has no direct supervisory responsibilities.

**Work Environment**:
This job operates under a hybrid model of both remote and in-office professional environments. This role requires a confidential space in the home for private conversations. The role routinely uses standard office equipment such as laptops, photocopiers and fax machines.

This position involves regular supervision and requires communication with internal and external stakeholders. This position also involves communication with external clients, volunteers and community members, vendors, HCCSS and Board members.

**Physical Demands**:
The physical demands described here are rep

  • Program Assistant

    6 days ago

    Orillia, Ontario, Canada North Simcoe Muskoka Hospice Palliative Care Network Full time

    Purpose:To support the successful operations of Hospice Orillia and the North Simcoe Muskoka Hospice Palliative Care Network (NSMHPCN) by assisting staff with program promotion, implementation, administrative support and special projects.Responsibilities:Volunteer Support: Support Volunteer Coordinator in the onboarding of new volunteers through record...

  • Program Assistant

    3 weeks ago

    Orillia, Canada North Simcoe Muskoka Hospice Palliative Care Network Full time

    **Program Assistant Job Description** **Reports to**:Executive Director **Supervised by**: Volunteer Coordinator, Community Social Worker and Bereavement Coordinator **Classification**:Full time, permanent **Date**: March, 2023 **Purpose**: To support the successful operations of Hospice Orillia and the North Simcoe Muskoka Hospice Palliative Care...

  • Program Assistant

    6 days ago

    Orillia, Ontario, Canada North Simcoe Muskoka Hospice Palliative Care Network Full time

    Program Assistant Job DescriptionReports to:Executive DirectorSupervised by: Volunteer Coordinator, Community Social Worker and Bereavement CoordinatorClassification:Full time, permanentDate: March, 2023Purpose:To support the successful operations of Hospice Orillia and the North Simcoe Muskoka Hospice Palliative Care Network (NSMHPCN) by assisting staff...

  • Meals 4 Change Program Assistant

    1 week ago

    Orillia, Canada The Sharing Place Food Centre Full time

    **Job title**: - Meals-4-Change Program Assistant_ **Reports to**: - Supervisor, Programs Coordinator_ **About The Sharing Place Food Centre**:The Sharing Place Food Centre is a community-based not-for-profit organization dedicated to helping Orillia area residents living with food insecurity. We provide a diverse set of programs that strive to create a...

  • Program Assistant

    7 days ago

    Orillia, Canada SM Rehab Inc. Full time

    Join the dynamic Simcoe Muskoka Rehab team in our beautiful 10,000 square foot facility under the same roof as Simcoe Muskoka Orthopaedics as part of the Ontario Workers Network. Our multidisciplinary team works closely with the five Orthopaedic Surgeons and is well integrated within the community. We have excellent relationships with local physicians,...

  • Program Manager

    6 days ago

    Orillia, Ontario, Canada Pine River Institute Full time

    Location: Orillia, ONWage: $58500+ commensurate with experience (Level 4)Reports to: Off Campus Program DirectorPine River Institute is a live-in treatment center for youth 13 to 19 years of age struggling with substance abuse and addictive behaviours. Our program includes; a therapeutic wilderness program phase near Algonquin Park, followed by a live-in...

  • Program Manager, Mental Health Program

    6 days ago

    Orillia, Canada Orillia Soldiers' Memorial Hospital Full time

    **Job Number**: J0424-1144 **Job Title**: Program Manager, Mental Health Program **Department**: Inpatient Mental Health **Job Type**: Permanent Full Time **Job Category**: Management **Open Positions**: 1 **Date Posted**: April 25, 2024 **Closing Date**: May 9, 2024 **Salary**: $53.41 - $66.76/Hour **Hours of Work**: - 37.5- Share- Facebook-...

  • Program Support Worker

    2 weeks ago

    Orillia, Canada The Lighthouse Full time

    **Summary**:_Reporting to the Program Support Supervisor the Relief Support Worker is responsible to assist the Housing Support Workers in partnership with the Participants to develop and implement the Participant Support Plan through participant programming, community engagement, and assisting with reports as needed._ **Accountability**:_Able to affirm to...

  • Program Manager

    1 week ago

    Orillia, Canada Pine River Institute Full time

    **Location**: Orillia, ON **Salary**:$60,000-$70,000 **Reports to**: Assistant Clinical Director Pine River Institute is a live-in treatment center for youth 13 to 19 years of age struggling with substance abuse and addictive behaviours. Our program includes; a therapeutic wilderness program phase near Algonquin Park, followed by a live-in phase at our...

  • Program Manager

    4 weeks ago

    Orillia, Canada Orillia Soldiers' Memorial Hospital Full time

    **Job Number**: J0424-1366 **Job Title**: Program Manager - Birthing Program, SADVTC & SM Regional Eating Disorder Program **Department**: Paeds/NICU **Job Type**: Permanent Full Time **Job Category**: Management **Open Positions**: 1 **Date Posted**: May 1, 2024 **Closing Date**: May 7, 2024 **Salary**: $53.41 - $66.76/Hour- Share- Facebook-...

  • Program Manager

    5 hours ago

    Orillia, Canada Orillia Soldiers' Memorial Hospital Full time

    **Job Number**: J0424-1366 **Job Title**: Program Manager - Birthing Program, SADVTC & SM Regional Eating Disorder Program **Department**: Paeds/NICU **Job Type**: Permanent Full Time **Job Category**: Management **Open Positions**: 1 **Date Posted**: May 1, 2024 **Closing Date**: May 7, 2024 **Salary**: $53.41 - $66.76/Hour- Share- Facebook-...

  • Program Manager

    6 days ago

    Orillia, Ontario, Canada Orillia Soldiers' Memorial Hospital Full time

    Job Number:J Job Title:Program Manager - Patient Flow & UtilizationDepartment:Patient Flow/UtilizationJob Type:Permanent Full TimeJob Category:ManagementOpen Positions:1Date Posted:July 31, 2023Closing Date:August 6, 2023Salary:$ $62.62/HourHours of Work: Days Mon-FriOrillia Soldiers' Memorial Hospital (OSMH) is located in the City of Orillia a beautiful...

  • Program Business Analyst

    4 weeks ago

    Orillia, Canada Orillia Soldiers' Memorial Hospital Full time

    **Job Number**: J0723-0998 **Job Title**: Program Business Analyst **Department**: Finance **Job Type**: Permanent Full Time **Job Category**: Support Services **Open Positions**: 1 **Date Posted**: July 27, 2023 **Closing Date**: August 2, 2023 **Salary**: $40.81 - $51.01/Hour **Hours of Work**: - Monday - Friday 8-4Orillia Soldiers’ Memorial...

  • Program Manager

    4 weeks ago

    Orillia, Canada Orillia Soldiers' Memorial Hospital Full time

    **Company Biography** Orillia Soldiers’ Memorial Hospital (OSMH) is located in the City of Orillia - a beautiful community nestled along the shores of Lake Simcoe and Lake Couchiching. Orillia offers an environment where a health work/life balance is easy to achieve as exceptional urban amenities, natural resources, points of interest, and recreational...

  • Program Manager

    5 hours ago

    Orillia, Canada Orillia Soldiers' Memorial Hospital Full time

    **Company Biography** Orillia Soldiers’ Memorial Hospital (OSMH) is located in the City of Orillia - a beautiful community nestled along the shores of Lake Simcoe and Lake Couchiching. Orillia offers an environment where a health work/life balance is easy to achieve as exceptional urban amenities, natural resources, points of interest, and recreational...

  • Program Business Analyst

    4 weeks ago

    Orillia, Canada Orillia Soldiers' Memorial Hospital Full time

    Company Biography Orillia Soldiers’ Memorial Hospital (OSMH) is located in the City of Orillia - a beautiful community nestled along the shores of Lake Simcoe and Lake Couchiching. Orillia offers an environment where a health work/life balance is easy to achieve as exceptional urban amenities, natural resources, points of interest, and recreational...

  • Summer Student Program Planner

    1 week ago

    Orillia, Canada City of Orillia Full time

    **Summer Student Program Programmer** The Orillia Public Library is looking for 3 enthusiastic, self-motivated post-secondary students for our Summer Reading Club Student Programmer positions. The student programmers will prepare, assist, and deliver programs for children and youth aged birth-18 via our Summer Reading Club. These programs will take place in...

  • Program Business Analyst

    6 days ago

    Orillia, Ontario, Canada Orillia Soldiers' Memorial Hospital Full time

    Job Number:J Job Title:Program Business AnalystDepartment:FinanceJob Type:Permanent Full TimeJob Category:Support ServicesOpen Positions:1Date Posted:July 27, 2023Closing Date:August 2, 2023Salary:$ $51.01/HourHours of Work: Monday Friday 84Orillia Soldiers' Memorial Hospital (OSMH) is located in the City of Orillia a beautiful community nestled along the...

  • Program Manager

    2 weeks ago

    Orillia, Canada Pine River Institute Full time

    **Location**: Orillia, ON **Wage**: $58500+ commensurate with experience (Level 4) **Reports to**: Off Campus Program Director Pine River Institute is a live-in treatment center for youth 13 to 19 years of age struggling with substance abuse and addictive behaviours. Our program includes; a therapeutic wilderness program phase near Algonquin Park,...

  • Volunteer & Program Coordinator - Hospice Orillia

    3 weeks ago

    Orillia, Canada North Simcoe Muskoka Hospice Palliative Care Network Full time

    **Volunteer & Program Coordinator Job Description** **Reports to**:Executive Director **Classification**:Full-time, permanent **Summary/Objective**:The Volunteer & Program Coordinator is responsible for supporting all aspects of onboarding, training, recruitment and management of volunteers for the visiting hospice and bereavement programs. Additionally,...