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Document Management Technician

3 months ago

Toronto, Canada Ministry of Transportation Full time

Consider this challenging opportunity to showcase your exceptional research, analytical and organizational skills as a Document Management Technician with the Design and Engineering Office.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: In this position, you will:

- Maintain various files (for example: property agreements, sales files, evidence files, township files, survey notes, plans, Ontario Regulations, Gazettes, and manuals).
- Issue plan tracking and filing numbers in accordance with ministry filing systems.
- Prepare Orders-in-Council for the designation, transfer, or closing of highways.
- Prepare and submit plans, documents, and certificates for filing, deposit, and registration with the Ministry of Natural Resources and Forestry and Ministry of Public and Business Service Delivery Land Registry Offices.
- Prepare related correspondence and briefing notes for Orders-in-Council, notices, regulations, and minister's orders.
- Provide counter services to ministry staff, private firms, and the public.
- Maintain and use large format digital equipment for printing, plotting, copying, and scanning contracts, reports, maps, documents, and plans.
- Maintain filing systems, training records, and manuals related to administrative duties/responsibilities

**How do I qualify?**:
**Specialized Knowledge**:

- You have the ability to manage digital and hard copy files including providing file retrieval and copying services
- You have knowledge of spatial data, Geographic Information System (GIS), Legal Agreements and how to perform detailed digital searching of internal and external information
- You have knowledge and understanding of the historical development of survey plans, engineering records, property title records, highway connecting links, Orders-in-Council, municipal/provincial organization and Geomatics manuals

**Analytical and Research Skills**:

- You can identify incorrect geo-referenced data using GIS map interfaces.
- You have research and analytical skills to evaluate information sources and resolve problems.
- You can search for historical and legal survey evidence from internal and external sources

**Communication, Interpersonal and Judgement Skills**: You can:

- Relate technical information using interpersonal, oral, and written communication skills
- Maintain accuracy of work with mínimal supervision
- Exercise tact and sound judgement when dealing with sensitive and confidential matters

**Organizational ,Time Management and Administrative Skills**:

- You have organizational and time management skills to prioritize work, multitask, co-ordinate tasks with co-workers, and make sure deadlines are met
- You can process invoices and maintain expenditure tracking
- You can prepare cost analysis and make recommendations for the purchase of equipment and supplies

**Computer Proficiency**:

- You have knowledge of computers and software (example: Microsoft Office Suite - Explorer, Word, Excel, PowerPoint, Adobe, ArcGIS, AutoCAD and other editing/plotting programs) to preview, edit, retrieve data and prepare documents for presentation and printing.
- You have knowledge of the operation and maintenance of large format photocopiers, printers, plotters, scanners, laminators and microfilm reader/printers.

**Additional Information**:
**Address**:

- 1 English Permanent, 159 Sir William Hearst Ave, Toronto, Toronto Region

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions**Schedule**:
***
- 3**Category**:

- Administrative and Support Services**Posted on**:

- Wednesday, January 24, 2024**Note**:

- C-MT-208371/24