Administrative Services Coordinator

2 weeks ago

Calgary, Canada Careers at ECO Canada Full time

ECO Canada is the steward for the Canadian environmental workforce across all industries. From job creation and wage funding, to training and labour market research - we champion the end-to-end career of an environmental professional. We work with the federal, provincial, and municipal governments in all Canadian regions to support economic growth and environmental stewardship as best practices.

When you work at ECO Canada, you are supporting the growth of an abundant environmental workforce. Along with competitive benefits and compensation, we provide the opportunity to work alongside a dynamic team that values collaboration, high performance, and, of course, celebrating our successes We believe that rewarding, meaningful work should be part of every step of the career journey.

As a key member of the Project Management Office (PMO) team, the **Administrative Services Coordinator** will be responsible for coordinating project activities and tasks by ensuring effective communication and collaboration among team members, stakeholders, and project managers.

While each member of ECO Canada has individual responsibilities, ECO takes a team-based approach. Everyone is encouraged to take ownership of their ideas and to see them through to completion, collaborating with key influencers as required.

**Responsibilities**

This position will work in a fast-paced and collaborative environment. With guidance from the Project Specialist and other members of the PMO team, this role will:

- Prepare and maintain project documentation, including project charter, WBS, project plan and schedule, progress reports, meeting minutes, and other relevant records.
- Provide administrative assistance to the PMO team, such as scheduling meetings, managing calendars, organizing project files, and maintaining project-related databases and systems.
- Manage effective communication with the program managers and other stakeholders within the organization.
- Deal with conflicting priorities, issues, risks, dependencies, and change.
- Work with program and functional managers to allocate, schedule and track project resources.
- Ensure deliverables adhere to quality standards.
- Communicate project details effectively to stakeholders.
- Track and report the involvement of project participants and volunteers monthly.
- Assist with other project management tasks as required.

**Qualifications and Skills**
- Knowledge of project management methodologies, principles, and practices.
- Ability to work effectively in cross-functional teams.
- Interpersonal, communication, and presentation skills.
- Organizational and time management skills.
- Creative and innovative thinking.
- Problem-solving and analytical skills.
- Knowledge of Microsoft products, particularly Outlook, Word, Excel, PowerPoint, Teams, and SharePoint is required.

**Education and Experience**
- Post-Secondary degree, or certificate, in Project Management or a related field.
- Familiarity with the environmental sector.
- Professional designations (such as PMP, PMI, and CAPM) are considered an asset.
- Professional development programs and online courses/training are recommended.

This role is a temporary contract position until **March 31, 2024**.

ECO Canada offers the opportunity for a hybrid work arrangement (minimum 3 days per week at the Calgary office and the option to work remotely for the remaining 2 days).

We thank all applicants; however,only those selected for an interview will be contacted. **No phone calls, please.**
- In the spirit of respect and truth, we honour and acknowledge Moh'kinsstis and the traditional Treaty 7 territory of the Blackfoot confederacy: Siksika, Kainai, Piikani as well as the Stoney Nakoda and Tsuut'ina nations. We acknowledge the members of the Metis community and specifically, the Métis Nation Region Three. Finally in the spirit of reconciliation and because we are all treaty people, we also acknowledge all Calgarians who make our homes in the traditional Treaty 7 territory of Southern_

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