Administrative Assistant

2 weeks ago


Regina, Canada SaskEnergy Full time

SaskEnergy is seeking a qualified and motivated individual to join our Indigenous Engagement team. The Administrative Assistant provides general office support for the department by performing a variety of administrative, general and specialized duties including clerical, reception and work management processes.

Position Details- Union - This position is permanent full time.

Core Responsibilities
- General Office Functions- Perform general office duties. This includes:- Receive, respond to and direct phone enquiries.
- Prepare letters and other forms of correspondence.-
- Provide statistical reports from various computer databases (e.g. accounting systems, human resource systems, etc.).-
- Perform administrative duties required for arranging meetings, training and conferences, including sending invites, arranging facilities and appropriate supplies, making hotel reservations and travel arrangements.-
- Receive, sort and distribute office communications and mail.-
- Prepare cheque requisitions and journal vouchers.-
- Provide training and support on related work systems, office software and processes to department staff and/or provide training and support on related work systems and processes to users.-
- Acknowledge and provide assistance to internal and external customers.- Record and File Administration- Prepare, format, distribute and proofread correspondence, presentations, graphs, reports, meeting minutes, memos, forms and other department documents.-
- Run statistical reports utilizing appropriate work management, human resource and corporate accounting management systems.-
- Update and maintain department programs, records, systems, files and libraries.
- Maintain and organize information filing and retrieval system to facilitate information flow, storage, and retrieval of materials, documents, correspondence and reports.-
- Draft correspondence from file, program or system data.-
- Compile, organize, copy, fax and file information.-
- Document administration processes, ensuring they are efficiently maintained and updated.-
- Process and reconcile procurement card accounts, expenses, timesheets, attendance reports, cheque requisitions and invoices for authorization and/or payment.-
- Maintain office supply inventory and arrange for pick-ups and deliveries of packages and supplies.- Department Administration Process- Perform administrative duties specific to the department (these duties vary from department to department).- Qualifications
- Education- Grade 12 or equivalent.-
- Recognized Office Administration Certificate.- Experience- OR-
- Grade 12 or equivalent.- Note: Automatic progression from the Administrative Assistant to the Senior Administrative Assistant classification will occur after (3) years in the Administrative Assistant classification.
- Application Instructions- For more information on this position, please contact Human Resources at 306-777-9091.- Closing Date
- May 9, 2024
- Hourly Rate Range
- $26.47 ($4,026.09) - $29.47 ($4,482.39)
- #LI-POST



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