Student Affairs Administrative Assistant

4 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Student Affairs Administrative Assistant

**Department/Unit**
- Pharmacy

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S132-24

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1

**Salary**
- $25.26 - $31.97 ($42,687 - $54,033 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The College of Pharmacy includes undergraduate and graduate programs with a mission to enhance health and wellness through pharmacy education, research and community service. Reporting to the College Administrative Manager and working under the guidance of the Associate Director Student Affairs, and Graduate Program Coordinator, the Student Affairs Administrative Assistant provides administrative support for the Doctor of Pharmacy (PharmD); Master of Science, Pharmaceutical Sciences (MSc(PharSci); and Pharmacy Residency Programs from first contact to completion and associated support responsibilities.

**Key Responsibilities**
- Maintains knowledge of University, Faculty of Graduate Studies, Faculty of Health, College, and program policies, procedures, guidelines, processes, and deadlines.
- Provides administrative assistance directly to the Associate Director Student Affairs, Coordinator, Student Affairs, Graduate Program Coordinator, positions as related to recruitment, admissions, progress monitoring, and graduation as required.
- Acts as back up for the Administrative Reception and provide assistance with the Awards Committee and associated events such as Convocation Brunch and White Coat and Awards Ceremony.

**Note**
- The successful applicant is required to initially work in-person on campus. After successful completion of the probationary period, they will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Business/office administration diploma with three to five years’ related experience (or equivalent combination of training and experience).
- Must have demonstrated strong communication (verbal and written) and organizational skills.
- Proficiency in MS Office (Word, Excel, Access, and PowerPoint) with a demonstrated ability with data management.

**Assets**
- Knowledge of or experience in an academic setting.
- Knowledge of or experience with planning, tracking, and processing admissions and monitoring progress of students.

**Job Competencies**
Self-Awareness & Professionalism
- Respect & Inclusion
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 04/22/2024

**Close Date**
- 04/29/2024

**Open Until Filled**
- No

**Special Instructions to Applicant

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