Administrative Assistant

4 days ago

Belleville, Canada CVNQuinte (Community Visions and Networking Quinte) Full time

**Job Summary**

Community Visions and Networking (Quinte) (CVNQ) is looking for an experienced Administrative Assistant to assist in the day-to-day administration of the agency. The purpose of the Administrative Assistant is to act as a assistant to the agency and Executive Director in a confidential and supportive role. This requires onboarding of new employees, marketing activities, financial record keeping and processing responsibilities, and administration duties as well as elements of an office coordinator role.

**Reporting Relationship**:
The Administrative Assistant reports directly to the Executive Director and works in collaboration with the Supervisors, Executive Director and Administrative team.

**General responsibilities but not limited to**:

- Office Management_
- Preparation of documents using computer as assigned by the Executive Director, Supervisors or as requested by Coordinators.
- Maintain good working relationship with suppliers, people receiving services, other agency personnel, and external partners.
- Systems maintenance for documentation current and historical.
- Office Management, reception duties, process incoming & outgoing mail, ensuring flow of required reports incoming & outgoing
- Contribute to problem solving around support issues, administration
- Prepare and distribute all hiring & orientation information for employees, students, and volunteers.
- Monitoring work assignment system
- Assist Administrative team as needed
- Other duties as assigned
- Marketing_
- Grants writing
- Fundraising events
- Social Media management
- Other duties as assigned

**Qualifications**
- Computer experience in MS Office Software
- Knowledge of Network/Server Environment
- Knowledge of office procedures and reception duties
- Experience with office administration

**Skills, Abilities & Knowledge**
- Ability to work independently and with mínimal supervision
- Excellent organizational and communication skills
- Ability to work as a team member
- Adaptability, flexibility and a willingness to respond to a variety of different situations
- Knowledge and experience with community-based organizations
- Ability to interpret Regulations & Legislation in relation to Occupational Health & Safety

**Hours of Work**:
Monday - Friday 9:00 a.m. - 4:00 p.m.

**Salary**: From $20.00 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Financial services: 3 years (preferred)
- Marketing: 3 years (preferred)
- Fundraising: 3 years (preferred)
- Reception/Admin Support: 5 years (preferred)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

Application deadline: 2024-03-22
Expected start date: 2024-04-02

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