Real Estate Administrative Assistant

5 months ago

Newmarket, Canada Anna Shirazi Team Full time

**Full-Time Executive Assistant**

This position is to prove support to a Real Estate Team. You will be responsible for administration, as well as, (but not limited to) other duties as described below.

**Minimum of 1 year of Real Estate experience is preferred and wage will be based on experience.**

**Location: Newmarket, ON**

**, Permanent**
- Monday - Friday, 9:00 am to 4:00 pm

**Responsibilities**:

- Following & maintaining checklists for daily, weekly & monthly tasks assigned
- Preparing Real Estate listing paperwork, amendments, waivers and offers
- Booking appointments and following up with showing feedback - following up where required
- Co-ordinating listing property set-up and preparation, such as booking / coordinating / scheduling photographers, Stagers, etc.
- Co-ordinating or installing / removing signs and lockboxes
- Maintain CRM/Data Entry
- Managing client relationship tasks; i.e., Ensuring all required documents are collected and correctly completed
- Using Canva Pro for marketing materials & social media posts
- Assisting with agents’ day to day task management including but not limited to, running errands, picking up marketing materials etc.

**Qualifications**:

- **Minimum 3 years of administration experience is required**:

- **Previous Real Estate experience is highly preferred**:

- Superior customer service skills, including excellent telephone manner
- Outstanding communication skills (written and verbal)
- High level of initiative and the ability to multitask
- Ability to work as part of a team and independently
- Strong analytical skills and attention to detail
- Minimum high school education, with a preference to college level courses/diploma
- Experience with Stratus MLS is preferred (searching, uploading listings)
- Experience with Webforms is preferred (preparing forms)
- Proficient in Social Media (Instagram, Facebook, LinkedIn)
- Experience with Canva Pro is preferred.
- **Must have own vehicle and valid G license**_

**Screening Questions**:

- How many years of administrative experience do you have?
- How many years of real estate experience do you have?
- How many years of Webforms experience do you have?
- How many years of TRREB / MLS experience do you have?
- Are you familiar with Canva?
- Do you live close to Newmarket, ON?
- Do you have access to your own vehicle?

**Salary**: $18.00-$24.00 per hour

Expected hours: 35 - 40 per week

Schedule:

- Day shift

Application question(s):

- Are you familiar with MLS Stratus and Webforms?
- Are you familiar working with Canva?

**Experience**:

- Real Estate: 1 year (preferred)
- Administrative experience: 3 years (required)

Ability to Commute:

- Newmarket, ON L3Y 5Y1 (preferred)

Work Location: In person

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