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Administrative Assistant
3 weeks ago
Title - English Administrative Assistant
Reports to Associate Executive Director, Education and National Programs
Last updated May 2023
PURPOSE
The Administrative Assistant is the first point of contact for all inquiries regarding our two neonatal life support programs
- Neonatal Resuscitation Program (NRP) and Acute Care of at-Risk Newborn (ACoRN) - and provides administrative support for these and other national programs.
RESPONSIBILITIES
Neonatal life support (NLS) programs (80%)
- Monitor and respond to all NRP and ACoRN inquiries.
- Coordinate registration/renewal of NLS program participants (e.g., instructors, providers, etc.).
- Maintain NLS database, work closely with the developer and monitor the help desk “tickets”.
- Maintain adequate inventory of NLS program materials for the CPS bookstore (e.g., textbooks, stationery, etc.).
- Produce statistics reports on a regular basis.
- Coordinate annual funding support for provincial representatives on NRP Steering Committee.
- Maintain the NRP and ACoRN websites.
- Coordinate teleconferences and meetings for NLS program committees (e.g., Steering Committees, Executive, subcommittees, etc.)
General (20%)
- Coordinate teleconferences and meetings for other education and program committees (e.g., CPD-Committee)
- Provide administrative support to the department.
EDUCATION & EXPERIENCE
- Post-secondary diploma / degree in related field or 2 to 3 years related experience
- Not-for-profit experience preferred
ESSENTIAL SKILLS
- Proficiency in Microsoft Office tools (Word, Outlook, PowerPoint, Excel)
- **Bilingual required** - strong oral, comprehension and written skills in English and French
- Experience arranging meetings, preferably with volunteers
- Knowledge of office/administrative procedures
Page 1 of 1
**Salary**: $39,400.00-$43,900.00 per year
**Benefits**:
- Dental care
- Extended health care
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Ottawa, ON K1G 4J8: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- Mandarin (preferred)
Shift availability:
- Day Shift (preferred)
Work Location: In person
Application deadline: 2023-06-21
Expected start date: 2023-07-10
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