Administrative Assistant
5 months ago
Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
**Tasks**:
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Supervise office and volunteer staff
- Plan and control budget and expenditures
- Perform basic bookkeeping tasks
- Maintain and manage digital database
- Consult with clients after sale to provide ongoing support
- Work with mínimal supervision
- Perform data entry
- Provide customer service
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:
- MS Office
- MS Windows
- Electronic mail
**Area of specialization**:
- Correspondence
- Reports and records
- Invoices
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
**Personal suitability**:
- Ability to multitask
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
- Adaptability
- Quick learner
- Time management
**Screening questions**:
- Are you available for shift or on-call work?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
**Health benefits**:
- Health care plan
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