Administrative Assistant

2 months ago


Thunder Bay, Canada Intercity Industrial Supply Limited Full time

Intercity Industrial Supply (Thunder Bay) is seeking a full time **ADMINISTRATIVE ASSISTANT **to join our busy Finance department. Reporting to the Finance & Operations Manager, you will be a self-starter with strong initiative and a positive attitude.

**Key responsibilities in this position include but are not limited to**:
**Provide assistance to the A/R Specialist with the following**:

- Posting, of customer payments and transactions.
- Reconcile customer accounts, as required.
- Month end cutoff for accounts receivable.
- Customer maintenance.
- Vacation backup for Accounts Receivable.

**Provide coverage as needed to the A/P specialist with the following**:

- Invoice receiving and processing.
- Matching of invoices with receiving documents.
- Cheque runs.
- Month end cutoff for accounts payable.
- Vendor maintenance.
- Vacation backup for Accounts Payable Clerk.

**Other**
- Bank Reconciliations
- Tracking various G/L expense accounts
- Company Visa reconciliations
- Tracking Vehicle Service Records
- Tracking Inventory on Office Equipment, Staff Clothing
- Other general tasks and special projects that may be assigned by the Finance & Operations Manager
- Other related administrative support duties to Management as assigned.

**Required Experience & Skills**:

- Minimum 2 years work experience in an administrative role.
- Experience in processing accounts payable & accounts receivable in an inventory-controlled environment, with numerous daily invoices, purchase orders, and packing slips a definite asset
- Ability to prioritize tasks
- Experience working with accounting software
- High attention to details, strong communication and organizational skills
- Dedicated and reliable with focus on customer/team service
- Positive, Professional attitude, ability to develop and build long-term relationships
- Ability to work independently and within a fast-paced high volume team environment with an emphasis on accuracy and timeliness

Compensation: Commensurate with experience

We provide a friendly environment - our people are our greatest asset.

In return for your hard work and dedication, we offer a competitive wage, generous health and dental benefits package and a RRSP matching program.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person

Application deadline: 2024-09-24



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