Administrative Assistant
2 months ago
Intercity Industrial Supply (Thunder Bay) is seeking a full time **ADMINISTRATIVE ASSISTANT **to join our busy Finance department. Reporting to the Finance & Operations Manager, you will be a self-starter with strong initiative and a positive attitude.
**Key responsibilities in this position include but are not limited to**:
**Provide assistance to the A/R Specialist with the following**:
- Posting, of customer payments and transactions.
- Reconcile customer accounts, as required.
- Month end cutoff for accounts receivable.
- Customer maintenance.
- Vacation backup for Accounts Receivable.
**Provide coverage as needed to the A/P specialist with the following**:
- Invoice receiving and processing.
- Matching of invoices with receiving documents.
- Cheque runs.
- Month end cutoff for accounts payable.
- Vendor maintenance.
- Vacation backup for Accounts Payable Clerk.
**Other**
- Bank Reconciliations
- Tracking various G/L expense accounts
- Company Visa reconciliations
- Tracking Vehicle Service Records
- Tracking Inventory on Office Equipment, Staff Clothing
- Other general tasks and special projects that may be assigned by the Finance & Operations Manager
- Other related administrative support duties to Management as assigned.
**Required Experience & Skills**:
- Minimum 2 years work experience in an administrative role.
- Experience in processing accounts payable & accounts receivable in an inventory-controlled environment, with numerous daily invoices, purchase orders, and packing slips a definite asset
- Ability to prioritize tasks
- Experience working with accounting software
- High attention to details, strong communication and organizational skills
- Dedicated and reliable with focus on customer/team service
- Positive, Professional attitude, ability to develop and build long-term relationships
- Ability to work independently and within a fast-paced high volume team environment with an emphasis on accuracy and timeliness
Compensation: Commensurate with experience
We provide a friendly environment - our people are our greatest asset.
In return for your hard work and dedication, we offer a competitive wage, generous health and dental benefits package and a RRSP matching program.
**Job Types**: Full-time, Permanent
**Benefits**:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
Flexible language requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative experience: 2 years (preferred)
Work Location: In person
Application deadline: 2024-09-24
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