Program Assistant

5 days ago

Port Moody, Canada SHARE Family & Community Services Full time

Under the direction of the Supervisor, the Program Assistant is a key player in supporting program teams day-to-day. They are responsible for providing a variety of reception and clerical support; this includes telephone and reception duties and all manner of word processing, preparing correspondence, reports and maintaining files and related filing systems. The Program Assistant will work on several tasks and projects at once and provide support to different program teams as needed.

**Responsibilities and Duties**

The Program Assistant will:

- Provide duties related to program areas such as directing callers and providing information to clients, visitors and volunteers to the appropriate program or staff person. Provide up-to-date information pertaining to the Society, make referrals to other agencies if SHARE does not/cannot be of assistance.
- Assist with intake and client/applicant tracking, checking program requirement documentation for accuracy and completeness.
- Provide clerical and administrative support to management and other program staff: arrange meetings, schedule appointments, book rooms for meetings. Prepare agendas and supporting material for distribution and take minutes at meetings as required.
- Perform word processing, data input and typing support to prepare correspondence, meeting minutes, forms, client/volunteer information, letters, and memos.
- Perform data entry functions such as inputting information into databases and contact lists; maintains and updates filing, inventory, mailing lists, registers and/or other records either manually or using a computer.
- Maintains a variety of financial records such as petty cash fund, purchase orders, cheque requisitions, process incoming money and invoices as directed in program policies, this includes documentation, receipt and preparing bank deposits.
- Work with staff members to design or adapt systems to improve efficiency/effectiveness and provide accurate record keeping. Ensure that confidential files are secure.
- Keep the reception area, waiting room, therapy rooms and work areas clean and tidy in order to present a positive and professional image to the public. This includes cleaning therapy equipment and toys as needed.
- Open and/or close the program office as required.
- Process incoming/outgoing mail; forward incoming mail as appropriate; stamp and mail outgoing mail; ensure postage supply is adequate and request more when needed.
- Ensure that office equipment is in good working order and arrange for service and repair as required. This includes maintaining, organizing, and inventorying program equipment and supplies.
- Participate in and support agency activities, vision, mission, and values.
- Ensure that work practices comply with agency health and safety standards, program policies and procedures.
- The Program Assistant is responsible for managing her/his time effectively, attending staff meetings and seeking regular supervision.

**Qualifications**:
Grade 12 or equivalent, plus related post-secondary courses in office procedures.

One (1) year recent related experience. An equivalent combination of education, training and experience will be considered.

**Skills**:

- Proficient on personal computers, with knowledge of MS Office and database programs.
- Typing speed of 50 wpm.
- Strong organizational skills; able to follow through on administrative procedures; uses time effectively.
- Able to work independently, prioritize, use initiative.
- Excellent inter-personal skills; telephone reception skills and a professional manner.

**Our Organization**

SHARE is an accredited non-profit, independent, community-based organization providing leadership and programs in response to the social needs of the residents of the Tri-Cities (Coquitlam, Port Coquitlam, Port Moody, Anmore and Belcarra), New Westminster and adjacent communities. SHARE Family & Community Services exists to Connect, Engage, and Strengthen Individuals and Families.
- To learn more about SHARE Family & Community Services:_

**Closing Date**: April 12, 2024 **(Open until filled)

  • Program Assistant

    5 days ago

    Port Moody, Canada SHARE Family & Community Services Full time

    Under the direction of the Supervisor, the Program Assistant is a key player in supporting program teams day-to-day. They are responsible for providing a variety of reception and clerical support; this includes telephone and reception duties and all manner of word processing, preparing correspondence, reports and maintaining files and related filing systems....

  • Program Assistant

    3 weeks ago

    Port Moody, Canada SHARE Family & Community Services Full time

    Program Assistant is a key player in supporting program teams day-to-day. They are responsible for providing a variety of reception and clerical support; this includes telephone and reception duties and all manner of word processing, preparing correspondence, reports and maintaining files and related filing systems. The Program Assistant will work on several...

  • Arts Program Assistant

    2 weeks ago

    Port Moody, British Columbia, Canada PoMoArts Full time

    The Port Moody Arts Centre is seeking a qualified, creative, and enthusiastic Arts Program Assistant who has experience working with children to support the delivery of our Summer Art Camps and Arts Education programs more generally. Working closely with the Arts Program Manager, the Assistant to the Program Manager will be immersed in all aspects of the...

  • Program Assistant

    4 weeks ago

    Port Moody, British Columbia, Canada Kinsight Full time

    Salary: $ $29.76/hourKinsight is an accredited non-profit organization. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. Our work is guided by the people we serve and tailored to enhance growth, development and personal well-being. We work with hundreds...

  • Program Assistant

    4 weeks ago

    Port Moody, British Columbia, Canada Kinsight Full time

    Salary: $ $29.76/hourKinsight is an accredited non-profit organization. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. Our work is guided by the people we serve and tailored to enhance growth, development and personal well-being. We work with hundreds...

  • Program Assistant

    2 months ago

    Port Moody, Canada SHARE Family & Community Services Full time

    **Summary**: SHARE is recruiting for its casual pool. Each month, a few shifts (4 hr minimum) are offered for coverage by casual staff. Shifts are awarded to interested staff on a seniority basis. **Duties and Responsibilities**: - Provide reception, respond to client and staff enquiries. - Receive and process donations, payments, recording and receipting...

  • Program Assistant

    3 weeks ago

    Port Moody, Canada SHARE Family & Community Services Full time

    **Summary**: SHARE is recruiting for its casual pool. Each month, a few shifts (4 hr minimum) are offered for coverage by casual staff. Shifts are awarded to interested staff on a seniority basis. **Duties and Responsibilities**: - Provide reception, respond to client and staff enquiries. - Receive and process donations, payments, recording and receipting...

  • Arts Program Assistant

    2 months ago

    Port Moody, Canada PoMoArts Full time

    The Port Moody Arts Centre is seeking a qualified, creative, and enthusiastic Arts Program Assistant who has experience working with children to support the delivery of our Summer Art Camps and Arts Education programs more generally. Working closely with the Arts Program Manager, the Assistant to the Program Manager will be immersed in all aspects of the...

  • Program Assistant

    2 weeks ago

    Port Moody, British Columbia, Canada SHARE Family & Community Services Full time

    Summary:SHARE is recruiting for its casual pool. Each month, a number of shifts (4 hr minimum) are offered for coverage by casual staff. Shifts are awarded to interested staff on a seniority basis.Duties and Responsibilities: Provide reception, respond to client and staff enquiries; Receive and process donations, payments, recording and receipting of same;...

  • Program Assistant

    4 weeks ago

    Port Moody, Canada Kinsight Full time

    Salary: $25.95 - $29.76/hourKinsight is an accredited non-profit organization. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. Our work is guided by the people we serve and tailored to enhance growth, development and personal well-being. We work with...

  • Program Assistant

    1 month ago

    Port Moody, Canada Kinsight Full time

    Salary: $25.95 - $29.76/hourKinsight is an accredited non-profit organization. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. Our work is guided by the people we serve and tailored to enhance growth, development and personal well-being. We work with...

  • Program Assistant

    3 weeks ago

    Port Moody, Canada Kinsight Full time

    Kinsight is an accredited non-profit organization. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. Our work is guided by the people we serve and tailored to enhance growth, development and personal well-being. We work with hundreds of community members...

  • Programs and Events Coordinator

    4 weeks ago

    Port Moody, Canada Port Moody Heritage Society Full time

    **Job Title: Program and Events Coordinator** **Reports to: Executive Director** Full time contract, 40 hours $25.15/hour POMO Museum and Port Moody Heritage Society collects, preserves/conserves, studies, exhibits, and interprets artifacts and information relating to the settlement of the region at the head of Burrard Inlet. The collections consist of...

  • Programs Manager

    3 weeks ago

    Port Moody, Canada PoMoArts Full time

    **Job Posting** **Arts Program Manager** **Permanent Full-Time** **35 hours/week** **Salary** Are you an arts programmer looking to make an impact in the Tri-Cities? Join our management team and make arts come alive in Port Moody. **About PoMoArts** PoMoArts, the Port Moody Arts Centre Society, is a vibrant arts centre in the heart of Port Moody. We are...

  • Programs Manager

    1 week ago

    Port Moody, British Columbia, Canada PoMoArts Full time

    Job PostingArts Program ManagerPermanent Full-Time35 hours/weekSalaryAre you an arts programmer looking to make an impact in the Tri-Cities?Join our management team and make arts come alive in Port Moody.About PoMoArtsPoMoArts, the Port Moody Arts Centre Society, is a vibrant arts centre in the heart of Port Moody. We are a cultural hub for arts and...

  • Program Assistant

    2 months ago

    Port Moody, Canada SHARE Family & Community Services Full time

    **Summary**: SHARE is recruiting for its casual pool. Each month, a number of shifts (4 hr minimum) are offered for coverage by casual staff. Shifts are awarded to interested staff on a seniority basis. **Duties and Responsibilities**: - Provide reception, respond to client and staff enquiries; - Receive and process donations, payments, recording and...

  • Administrative Program Support

    4 weeks ago

    Port Moody, Canada Kinsight Full time

    Kinsight is an accredited non-profit organization. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. We work with hundreds of community members and professionals to welcome and include all people, and foster vibrant and healthy communities. We serve the...

  • Education Program Manager

    4 weeks ago

    Port Moody, Canada Mossom Creek Hatchery & Education Centre Full time

    **About us** We are innovative, supportive, and engaging. Our work environment includes: - Flexible working hours **Education Program Manager** Posting Date: June 30, 2023 *Position will be posted until August 30 or until it is filled. Download the job description (pdf): Education Program Manager Job Description **Responsibilities**: - Environmental...

  • After School Program Leader

    4 weeks ago

    Port Moody, Canada Block 8 Academy Full time

    If you are a dynamic leader with experience working with children who are in kindergarten through grade 5, this position could be for you! Our program includes Outdoor Science (or science outdoors), Music, Entrepreneurship, Multiculturalism and Community Programs!!! Lead the kids in awesome after school activities. You can bring your passions and share them...

  • After School Program Leader

    2 weeks ago

    Port Moody, Canada Block 8 Academy Full time

    If you are a dynamic leader with experience working with children who are in grades 3 through 5, this position could be for you! Our program includes Outdoor Science (or science outdoors), Music, Entrepreneurship, Multiculturalism and Community Programs!!! Lead the kids in awesome after school activities. You can bring your passions and share them with...