Accounts Payable Coordinator

2 weeks ago

Kitchener, Canada Formatop Manufacturing Full time

Formatop Manufacturing Company Ltd. began operations in 1967, producing one style countertop - the Classic. It answered the call for a seamless rolled front edge and backsplash countertop. Today, our products symbolize a legacy of listening to our customers. We’ve grown well beyond our origins, designing in response to our customers’ needs and providing exquisite sculptured countertop models and HPL composite panel product solutions that fit their environment, brilliantly.

We are looking for an experienced Accounts Payable Coordinator to add to our accounting team.

**Job Summary**

We are currently seeking a skilled Accounts Payable Coordinator to join our team to process, track, and record payments in an accurate, efficient, and timely manner. Reviewing all invoices for appropriate documentation and approval prior to payment. Matching all invoices to the appropriate purchase order, shipping documentation, and recording invoices into Adagio accounting system. The Accounts Payable Coordinator will be cross trained for back-up of Accounts Receivable. Reporting to the Chief Financial Officer.

**JOB TASKS AND RESPONSIBILITIES**
- Prepare and fill out payments to third parties, whether by cash, check, credit, and other forms of payment.
- Manage the disbursement and tracking of petty cash.
- Reviews purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
- Post and reconcile company payments to general ledgers.
- Review bills to the company for potential errors and/or discrepancies.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
- Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Form payment strategies to make timely A/P payments and mitigate supplier objections.
- Investigate payment problems while following corporate A/P policies and procedures.
- Ensures adequate postage is maintained in the postage master
- Assist with month-end and year-end closing.
- Manages and orders all office supplies
- Other duties as assigned

**JOB SPECIFICATIONS**
- 2-5 years direct experience in accounts payable
- Diploma in Accounting, Finance, or Business Administration or an equivalent combination of education and experience.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and fair credit practices.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Experience with Adagio Accounting Software considered an asset.
- Experience with Epicor considered an asset
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- High level of proficiency with Microsoft Office productivity suite.

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Wellness program

Schedule:

- Monday to Friday

Work Location: In person

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