Accounts Payable Specialist

4 weeks ago

Kitchener, Canada Excalibur Crossbow Canada Inc. Full time

**What Excalibur has to Offer**:

- Early departures on Friday
- Bonus program
- Casual work environment
- Employee benefits
- Voluntary RRSP program with company match
- Excellent employee discount on premium archery equipment and accessories
- Social committee events and activities
- Tuition reimbursement and skills training

Excalibur Crossbow is part of the Pure Archery Group, a leading manufacturer of premium archery products, with worldwide distribution. Current production locations include Oregon, Montana, and Canada, with a distribution/service center in Michigan providing best-in-class service for dealers and consumers.

Consisting of a diverse group of premium archery brands, Pure Archery Group provides accuracy-focused, performance-driven, and durable archery products to customers worldwide. These products include the most accurate compound bows suited for nearly every archer in the Bowtech and Diamond brands, as well as premium crossbows and accessories by Excalibur Crossbow. Rounding out the line are industry-leading archery accessories from Black Gold sights, TightSpot quivers, Ripcord arrow rests, as well as a full line of Octane products.

**Pure Archery Group. An entire company obsessed with accuracy.**

**What you will do**:
The Accounts Payable Specialist is responsible for the entire accounts payable cycle including duties such as: posting invoices, processing payments, credit card reconciliation, and month end reconciliations.

You will also be responsible for:

- Receiving invoices, matching them with purchase orders and receipt documents and posting in ERP system
- Obtaining approval of non-purchase order invoices for goods, services and requests for payment and posting in ERP system
- Ensuing documentation and approvals comply with company policies and procedures
- Preparing payment proposal, ensuring selected invoices are paid within specified terms
- Preparing cheques and advising of any other payments via bill payment, wire or EFT as required
- Monitoring unpaid invoices, unmatched purchase orders and vendor statements to ensure payments are up to date and correct
- Assisting with reconciliation of goods received not invoiced account and following up on outstanding product receipts
- Communicating with vendors responding to inquiries and resolving invoice discrepancies, both internally and externally
- Ensuring supplier information in ERP is up to date and that paid and unpaid invoices are filed on timely basis
- Preparing weekly reports to assist in cash flow projections
- Ensuring month end processing is completed within month end requirements, preparing Aged Accounts Payable reports and balance to general ledger
- Assisting manager in preparation of reports, documentation and analysis as required for annual external audit
- Working with manager to ensure all related work instructions are up to date and work with the team to provide and receive cross training for vacation cover off
- Following department safety rules and operating procedures
- Supporting and adhering to company policies and procedures
- Performing ancillary tasks such as photocopying, filing, laminating, and general office support
- Answering the phones and directing customers and vendors to the appropriate dept
- Performing other duties as assigned

**Do you have what it takes?**
- Knowledge of and experience with Microsoft office suite, with advanced level Microsoft Excel skills
- Previous exposure to Microsoft D365 or other ERP systems would be an asset/preferred
- Previous experience with internal audits and preparing documentation for auditors
- Strong attention to detail, ability to ensure integrity and confidentiality
- Strong organizational skills, ability to meet deadlines and multitask
- Self-starter with the ability to take the initiative and solve problems with a “can do” attitude
- Excellent interpersonal and communication skills (written and verbal)

**Qualifications Required Are**:

- Post secondary degree/diploma in accounting or current enrollment in an accounting program is preferred
- Minimum of 2 years’ experience in accounts payable

Excalibur is committed to complying with the Accessibility for Ontarians with Disabilities Act and its regulations, and the Ontario Human Rights Code throughout the entire employment cycle. If you require accommodation at any stage in the recruitment process, please let us know.

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- RRSP match
- Store discount
- Tuition reimbursement
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- accounts payable: 2 years (required)

Work Location: In person

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