Front Office Management

2 months ago


Ladysmith, Canada Local One Construction Full time

**Responsibilities**
- Organize meeting agendas and schedule with the team
- Create spreadsheets for data entry
- Organize office supplies and order from online vendors
- Manage social media platforms (Facebook, Twitter)
- Manage office equipment & supplies and maintain inventory in the office
- Prepare reports as needed by the CFO & CEO (budgeting)
- Assist in the preparation of annual budget for the company (budgeting)

**Qualifications/Requirements**:

- High school diploma or equivalent required; Bachelor’s degree preferred. College degree preferred.
- Bachelor's degree in business administration, communications, or a related field
- 1+ years of experience in an executive assistant role or related administrative role
- Strong knowledge of software tools including Microsoft Suite (Outlook, Word, Excel, PowerPoint) Visio and Adobe
- Knowledgeable in operating office equipment

**Skills/Abilities/Attributes**:

- Meticulous records maintenance skills
- Strong work ethic with the ability to handle stressful situations while maintaining composure
- Excellent interpersonal skills and a customer-focused approach
- High degree of professionalism with the ability to maintain privileged and confidential information
- Effective written and verbal skills to communicate with all levels of the organization
- Ability to take initiative, recognize opportunities, make improvements, implement solutions, and oversee processes
- Exceptional time-management and organizational/prioritizing skills with great attention to detail
- Good judgement to proactively and independently solve problems

**Key responsibilities**:

- Manage the CEO’s schedule and coordinate appointments, travel arrangements etc.
- Oversee all incoming and outgoing communications and confidential calendar management for the CEO
- Support executive team and Advisory Board with scheduling, travel arrangements, expense management, reporting, meeting planning, action item follow up and administrative tasks
- Prepare internal communications such as reports, presentations, and other documents as requested
- Attend meetings with the executive, take minutes, and follow up on action items
- Assist with Corporate document signatures and filings/liaises with legal counsel
- Assist in the coordination and execution of meetings and special events, including room reservations, catering, technical support, etc.
- Acts as Corporate Secretary for Advisory Board including preparing meetings, booking travel and meeting venues, ensuring board governance and taking and distributing highly confidential Minutes
- Assist with the preparation of presentations and marketing materials for prospective clients
- Create and maintain client databases and mail lists
- Provide effective administrative support and assist with special projects as needed

**Job Types**: Full-time, Part-time
Part-time hours: 20-40 per week

**Salary**: From $25.00 per hour

**Benefits**:

- Dental care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ladysmith, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person



  • Ladysmith, Canada Old Town Bakery Ladysmith Full time

    The Assistant Front of House Manager will work closely with the management team and servers. They will be responsible for monitoring and maintaining the quality of service and work to encourage a positive and uplifting environment for both costumers and team members. Responsibilities, requirements and qualities: - Well versed in the art of customer...

  • Front Desk Agent

    1 month ago


    Ladysmith, Canada Parkbridge Lifestyle Communities Full time

    **Front Desk, Rondalyn RV Resort - Permanent Part Time** This role provides customer service and front desk support to Rondalyn RV Resort. We are looking for someone who is the right fit for our team and are flexible with our scheduling for the right person. Hours available can range from 20 to 35 a week to fit your schedule and requires weekend...

  • Front Desk Agent

    1 month ago


    Ladysmith, Canada Parkbridge Lifestyle Communities Full time

    **Front Desk, Rondalyn RV Resort - Permanent Part Time** This role provides customer service and front desk support to Rondalyn RV Resort. We are looking for someone who is the right fit for our team and are flexible with our scheduling for the right person. Hours available can range from 20 to 35 a week to fit your schedule and requires weekend...


  • Ladysmith, Canada Royal Lepage Nanaimo Realty Ladysmith Full time

    Core Competencies: Customer Focus Communication Energy & Stress Management Teamwork Quality Orientation Problem Solving Accountability and Dependability Knowledge and experience in Google Suite and Windows operating system Ethics and Integrity Job Duties: Direct inquiries to appropriate individuals, departments, or divisions within the...

  • Office Manager

    2 days ago


    Ladysmith, Canada Freeman Construction Ltd Full time

    We are looking for a part time office manager for a local company specializing in custom homes and renovations. Duties include bookkeeping, client and supplier relations, billing and general managerial assistance. Experience with a construction company and Sage accounting will be an asset. **Job Type**: Part-time **Salary**: $24.00-$30.00 per...


  • Ladysmith, Canada Coast Salish Group Full time

    Coast Salish Group is looking for a full-time experienced Administrative Assistant to join our team. The successful applicant will possess strong organizational skills and will be an effective communicator. The work environment is fast-paced, and the role requires a high attention to detail. This position is best suited to someone with a desire to...


  • Ladysmith, Canada Hillside Medical Centre Full time

    Overview: **Duties**: - Greet and assist patients in a professional and friendly manner - Schedule appointments and maintain patient records using electronic medical records systems - Handle phone calls, inquiries, and correspondence efficiently - Maintain cleanliness and organization of the front desk and waiting areas - Collaborate with healthcare...

  • Office Clerk

    6 days ago


    Ladysmith, Canada ColdStar Solutions Full time

    This is a permanent, full-time position with the billing team in Cassidy. The schedule is 5 days a week with an 8:00 AM start time. **Responsibilities** - Answering phones, customer queries and directing calls to appropriate department - Adept at creating and maintaining spreadsheets, databases and other templates - Receiving and processing claims -...

  • Department Manager

    3 weeks ago


    Ladysmith, Canada A&W | A&W Ladysmith Full time

    **BASIC FUNCTION**: The Department Manager I is responsible for generating performance which exceeds guest’s expectations while maintaining Operating Standards, achieving financial results and building a great Climate-rich employment experience. **NATURE AND SCOPE OF POSITION**: *** This position reports to the General Manager. Key internal...

  • Gis Officer

    1 month ago


    Ladysmith, Canada BC Marine Trails Full time

    **Introduction** The term “Officer” will be used below to describe the position. This is a youth position funded by Eco Action (the person must be under 30 years old). The BC Marine Trails (BCMT) is a non-profit organization dedicated to the protection of the BC coastline. The BCMT is based on a three-pillar program: First Nations engagement,...

  • Restaurant Manager

    3 weeks ago


    Ladysmith, Canada A&W | A&W Ladysmith Full time

    **BASIC FUNCTION**: The Restaurant Manager I is responsible for generating performance which exceeds guest’s expectations while maintaining Operating Standards, achieving financial results and building a great Climate-rich employment experience. **NATURE AND SCOPE OF POSITION**: *** This position reports to the Area Manager. Key internal relationships...

  • Restaurant Manager

    7 days ago


    Ladysmith, Canada A&W | A&W Ladysmith Full time

    **BASIC FUNCTION**: The Restaurant Manager I is responsible for generating performance which exceeds guest’s expectations while maintaining Operating Standards, achieving financial results and building a great Climate-rich employment experience. **NATURE AND SCOPE OF POSITION**: *** This position reports to the Area Manager. Key internal relationships...

  • Mill Administrator

    6 days ago


    Ladysmith, Canada Western Forest Products Inc. Full time

    **THE OPPORTUNITY** Western is hiring for a Mill Administrator at our **Saltair Sawmill** in **Ladysmith, BC.** **What You’ll Do**: The Mill Administrator is part of a team of other Administrators who handle everything and anything to keep the admin side of the mill running smoothly! This role in particular has a focus on supporting Accounts Payable and...


  • Ladysmith, Canada Town of Ladysmith Full time

    **Bylaw Compliance Officer**: **Temporary Part Time** **Position Overview** Reporting to the Manager of Protective Services, the Bylaw Compliance Officer is responsible for enforcement of Town bylaws including parking, zoning, parks usage, water restrictions, noise, nuisance, sign, building and unsightly premises. Work involves undertaking compliance duties...


  • Ladysmith, Canada LDCU Financial Services Full time

    #003-2024 Full-Time Investment Services Assistant (Temporary approx. 12 months) Monday - Friday Wealth Management Services An opportunity for a temporary full-time Investment Services Assistant is available within our Wealth Management division. The Investment Services Assistant will be responsible for performing a variety of administrative and sales...


  • Ladysmith, Canada Parkbridge Lifestyle Communities Full time

    **OFFICE ADMINISTRATOR - LADYSMITH, BC** With community and collaboration at our core, working at Parkbridge is not just a job—it’s an experience! We strive to embody our corporate values of Community, Authenticity, Respect, and Excellence in our relationships with colleagues, customers, and business partners and are looking for individuals with focus,...


  • Ladysmith, Canada SuperiorMasterBuilt Hotels Ltd Full time

    MasterBUILT® Hotels develops, builds, manages and invests in best-in-class, select service hotels across Canada. MasterBUILT lives and breathes hospitality, developing more ground up hotels than other company in North America. As a Platinum Standard winner of Canada’s Best Managed Companies, MasterBUILT believes in investing in the development of talented...

  • Night Auditor

    2 weeks ago


    Ladysmith, Canada SuperiorMasterBuilt Hotels Ltd Full time

    MasterBUILT® Hotels develops, builds, manages and invests in best-in-class, select service hotels across Canada. MasterBUILT lives and breathes hospitality, developing more ground up hotels than any other company in North America. As a Platinum Standard winner of Canada’s Best Managed Companies, MasterBUILT believes in investing in the development of...

  • Night Auditor

    2 days ago


    Ladysmith, Canada SuperiorMasterBuilt Hotels Ltd Full time

    MasterBUILT® Hotels develops, builds, manages and invests in best-in-class, select service hotels across Canada. MasterBUILT lives and breathes hospitality, developing more ground up hotels than any other company in North America. As a Platinum Standard winner of Canada’s Best Managed Companies, MasterBUILT believes in investing in the development of...


  • Ladysmith, Canada Coastal Animal Services Full time

    Animal Control Parks Officer - 3 month position: June through August. - Weekends, and some weekend evenings during special events. - This is an ideal position for a retired, or semi-retired individual or anyone looking to enter the law enforcement field. - Have excellent interpersonal skills. - Be punctual, honest and trustworthy. - Be able to successfully...