Executive Assistant

5 days ago

Oshawa, Canada Auxilium Health Inc. Full time

**AUXILIUM HEALTH - SUPPORTING ALL ASPECTS OF PATIENT CARE**

**Current Opportunity**

We are looking for an organized, detail oriented, and hard-working **Executive Assistant **to join our team This is a full-time, permanent position working 37.5 hours per week, Monday to Friday.

With a primary responsibility of supporting the C-Suite, this role will provide support to other executive and senior leadership team as directed, to ensure that company goals and objectives are accomplished and to help operations run efficiently.

**RESPONSIBILITIES**:

- Completing a broad and wide range of administrative tasks for the C-Suite, including assisting with special projects; producing documents, reports and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; proofreading and editing documents prior to distribution;
- Working closely with the C-Suite to keep them well informed of upcoming professional and personal commitments and deadlines, and following up appropriately;
- Conducting research and creating reports and spreadsheets based on the needs of the C-Suite;
- Booking professional and personal meetings, appointments, travel and hotel accommodations as directed;
- Act as the point of contact for internal and external contacts; liaise between departments on behalf of the C-Suite;
- Organizing and planning company events, conferences, sporting events, appreciation events, etc.
- Collecting receipts, invoices, expenses, and submitting them to the Finance department for processing;
- Work together with the Finance department to follow up on invoices or receipts for company-related purchases;
- Work together with other administrative staff on projects and tasks;
- Assist senior management with various tasks/projects. Provide administrative and clerical support to staff as needed;
- Overseeing the facilities at the Oshawa location, including coordinating with contractors and staff when needed; Obtaining quotations and following up on work orders.

**QUALIFICATIONS**
- 2-4 years of experience in an Executive Assistant role, or an administrative role that supported multiple senior leaders;
- The applicant must have demonstrated problem solving and planning skills, and must have a strong ability to plan, prioritize and execute;
- Demonstrated excellence in effectively organizing and prioritizing work assignments in a fast-paced office environment and meeting short timelines;
- Ability to handle confidential information with discretion;
- Time management and superior organizational skills;
- Exceptional written and verbal communication skills;
- Outstanding attention to detail and results orientated;
- Highly developed interpersonal skills and demonstrated ability to work effectively as part of a team;
- Demonstrated ability to handle multiple tasks and competing priorities and deadlines with a strong focus in accuracy of work;
**EDUCATION**
- Post-Secondary Certificate Office or Business Administration or relevant disciplines is an asset. Further education may count towards experience;
**WORKING CONDITIONS**:

- Sitting at a desk, working at a computer
- Lifting up to 15 lbs.

**A little more about us**Auxilium Health is an industry leader in the provision of specialty drug services and products in Ontario. Our mission is to provide:

- a superior service experience to physicians and patients;
- products that meet the highest quality of safety and standards; and
- support programs that provide a seamless network of care for patients.

We live our mission by delivering a comprehensive suite of healthcare services to support all aspects of patient care including administrative and field services, the provision of specialty pharmaceuticals, and analytics and reporting services.

**What we are looking for**

Our team consists of people with a commitment to excellence. In addition to the specific job qualifications, we want people on our team who are compassionate and attentive with a “can-do” attitude, and willing to go above and beyond in their work for themselves, their co-workers, and our clients. We are dedicated to providing our clients a superior service experience.

**Our commitment to you**

We are committed to a company culture that motivates collaboration, innovation, and continuous improvement and development. We encourage all employees to share forward-thinking ideas and work at their highest potential.

We support the health and wellness of our employees and offer a flex benefits plan covering medical, dental and vision services.

We would like to thank all applicants for taking the time to apply. Only those selected for an interview will be contacted.

**COVID-19 considerations**:
**Our workplace has put in place various measures to protect our staff from COVID-19 at work and will continue to adapt based on new information provided by the government.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- P

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