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Administration & Communications Coordinator

4 months ago

Victoria, Canada Federation of Mountain Clubs of BC Full time

**About the Federation of Mountain Clubs of BC**

The Federation of Mountain Clubs of British Columbia (FMCBC) is the only province-wide umbrella organization dedicated to protecting and maintaining access to BC’s backcountry.

Since 1972, we have represented the interests of outdoor clubs from every corner of the province and have provided a united voice on issues related to non-motorized backcountry recreation.

Our membership is comprised of a diverse group of thousands of non-motorized backcountry recreationists including hikers, rock climbers, mountaineers, mountain bikers, trail runners, kayakers, backcountry skiers and snowshoers. As an organization, we believe the enjoyment of these pursuits in an unspoiled environment is a vital component to the quality of life for British Columbians, and by acting under the policy of “talk, understand and persuade” we advocate for these interests.

**Job Description and Purpose**

Reporting to the FMCBC President, the Administration & Communications Coordinator supports the work of the FMCBC Board of Directors by managing administrative and communications tasks for the organization. The Coordinator works with directors, who may be assigned to assist, support or provide direction with respect to certain duties and responsibilities. The work hours for this part-time, home office position are flexible with some evening and weekend work as required. Office equipment or a monthly stipend will be negotiated.

**Details**
- Location: Victoria or southern Vancouver Island
- Work from home office
- Wage: $28/hour
- Hours: 20 hours per week
- Vacation: 3 weeks vacation per year

**Duties and Responsibilities**

**Administration (50%)**
- Maintains membership registry (coordinates membership renewals, keeps current club contact information, and tracks fee payments).
- Follows-up on overdue accounts receivable.
- Assists with annual insurance renewal and inquiries.
- Submits annual Society, CRA Information and WorkSafe BC reports.
- Coordinates AGM preparations with the host club.
- Facilitates Member Club Grant Program with the Grant Committee.
- Answers FMCBC phone and manages incoming mail.
- Develops and documents administrative and communications processes.
- Performs additional administrative duties as required to support the work of the board

**Communications (50%)**
- Performs website updates and maintenance (WordPress).
- Manages social media channels (Facebook, Twitter).
- Researches, drafts and distributes monthly e-newsletters (Cyberimpact).
- Designs print and online promotional materials (brochures, flyers, posters etc).
- Assists with planning outreach/promotional events.
- Performs additional communications related tasks as required to support the work of the board

**Qualifications and Experience**
- Diploma or higher in Business Administration, Communications, Marketing, or a related field
- Proven experience in writing, researching, marketing, or related roles
- Excellent proofreading skills with strong attention to detail
- Strong written and verbal communication skills
- Proficiency in using a variety of communication tools and platforms

**How to Apply**

Please address your cover letter to FMCBC President, Liz Bicknell, 236 Superior Street, Victoria B.C., V8V 1T3.

Application deadline: June 5, 2024

**Job Type**: Part-time

Pay: $28.00 per hour

Expected hours: 20 per week

**Benefits**:

- Casual dress
- Flexible schedule
- Paid time off
- Work from home

Work Location: In person

Application deadline: 2024-06-05
Expected start date: 2024-06-17