Lvl 14 - Committees Coordinator

4 weeks ago

Victoria, Canada BC Public Service Full time

Posting Title- LVL 14 - Committees Coordinator- Position Classification- ABC Access- Union- N/A- Work Options- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $51,912 - $64,890 annually- Close Date- 8/15/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Other Public Sector- Ministry Branch / Division- Legislative Assembly of British Columbia- Job Summary**Committees Coordinator**

**Competition**:LA232424

**Department**: Parliamentary Committees Office

**Position Type**:2 Regular Full-Time

**Salary Range**: $51,912 - $64,890 per annum

**Close Date**:Tuesday, August 15, 2023 at 12:00pm (PST)

***

Employees of the Legislative Assembly of British Columbia (Assembly) provide professional non-partisan services to support the democratic institution of Parliament and its members through procedural advice, administrative support and information services. The Assembly is an autonomous employer, separate from the administrative framework of B.C. government ministries and agencies.

The Parliamentary Committees Office is seeking two administrative-focused and service-oriented individuals for the regular full-time positions of Committee Coordinator (Coordinator).

Reporting to the Parliamentary Committees Officer, the Coordinator is primarily responsible for administrative, financial, and logístical support and service in the Parliamentary Committees Office. The Coordinator supports the work of parliamentary committees by maintaining up to date knowledge of the work of committees, anticipating the needs of committees, organizing and coordinating the necessary support, and ensuring delivery of high quality service in an efficient and effective manner. This includes overseeing the scheduling and organizing of committee meetings and the preparation of agendas and distribution of meeting materials; facilitating communications on behalf of parliamentary committees, including assessing, triaging, and responding to inquiries verbally and in writing; and financial work including tracking expenses and preparing monthly projection reports. As a key point of contact in the Parliamentary Committees Office, the Coordinator maintains strong and productive working relationships with both internal and external stakeholders.

**QUALIFICATIONS**

Applicants must be/have:

- A diploma in office or business administration or a related field, and a minimum of two years providing full-time administrative support in an office setting, or an equivalent combination of education, training, and experience.
- Experience in arranging meetings for groups of people.
- Experience in providing financial administration support.
- Experience in graphic design, particularly with Adobe Creative Suite.

Please refer to the position description for a full list of duties and qualifications.

**WHAT WE OFFER**
- **Career development **- We support continuing education by providing innovative, inclusive and diverse learning opportunities for growth, skill development and career advancement.
- **Community, engagement and recognition** - We value teamwork, collaboration and connection. Employees have the opportunity to interact and engage through projects, committees, working groups and events. Together, we celebrate and acknowledge each other's outstanding achievements and contributions.
- **Extended health benefits** - We provide eligible employees with a competitive benefits package, which includes extended health and dental, basic life insurance, an optional family funeral benefit plan, optional life insurance, optional accidental death and dismemberment, travel medical insurance, sick leave and long-term disability benefits.
- **Flexible work options** - We offer remote work and flexible work arrangements for a greater work-life balance.
- **Health and wellness** - We promote employee health and wellness by providing access to an employee assistance program, an in-house fitness room, secure bike storage and a reduced-cost bus pass through the BC Transit ProPASS program. We also offer an infant and family wellness room, a meditation room and a sustainable commuting and active living program that provides reimbursement for fitness and wellness activities.
- **Location, location, location **— We provide employment in an architectural landmark, the Parliament Buildings, which overlooks Victoria's Inner Harbour on the edge of the downtown core, close to shops, restaurants, cafes and parks.
- **Retirement benefits **- We offer a generous pension plan with the Public Service Pension Plan where contributions are made by both the employee and Legislative Assembly. This pension plan provides employees with a lifetime monthly pension when they retire.
- **Vacation benefits** - We offer four weeks of annual vacation time to start, or 8 percent vacation pay.

**APPLICATION REQUIREMENTS**

**Note**:
All positions at the Legislative Assembly require applicants to be at least 16 years old and eligible to w

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