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Executive Assistant

4 months ago

Montréal, Canada Delegation of Japan to ICAO Full time

**Japanese Government: Delegation of Japan to**

**The International Civil Aviation Organization (ICAO)**

**Executive Assistant Position**

The Delegation of Japan to ICAO is a diplomatic mission of Japanese Government to the International Civil Aviation Organization and looking for a motivated and professional individual to join our team. This role requires providing superior service, punctuality, courtesy and professionalism as they will regularly welcome government officials and high-profile visitors.

**Position Description**:The duties and responsibilities of the position include, but are not limited to:

- Providing general secretarial, receptionist and clerical support for the Head of Delegation.
- Overseeing calendars, scheduling appointments, transportation arrangement, managing documents and providing filing support.
- Being responsible for all correspondence with other national delegations as well as the Organization.
- Assisting in organizing and hosting events such as National Day Reception and providing respective assistance for major events.
- Assisting arriving and departing Delegation members.
- Other task include data entry, receiving and distributing mail, and maintaining office premises and supplies.
- Providing hospitality support, such as serving tea or coffee to officials and guests
- Other office duties as assigned.

**Qualifications**
- Educational qualifications: Minimum Bachelor’s degree.
- Years of experience: At least two years relevant experience in a similar position.
- Required languages: Reading, writing and speaking abilities in English and French are essential;

**Essential Requirements**:

- Must be a Canadian Citizen or a Permanent Resident (no working visa support).
- A criminal background check will be required prior to start date.

**Position Type**
- First three months are a probationary period.

**Salary Details**
- Monthly payroll plus performance bonus: Approximately $36,000-$42,000 (annual) plus bonus depending on your past experience.
- Employee package includes group insurance, annual leave and paid sick leave.

**Location**

999 Robert-Bourassa Boulevard, suite 10.35, Montreal, Quebec, Canada H3C 5J9

**Application**

**Contact Information**

Delegation of Japan to ICAO

**Salary**: $36,000.00-$42,000.00 per year

Supplemental pay types:

- Bonus pay
- Overtime pay

Application question(s):

- Do you possess an excellent level of English, as you may be required to draft, edit and format official letters, speech manuscripts, and other documents ?
- Are you capable of keeping up-to-date with daily activity and general matters, doing multi-tasking and being detail-oriented?
- Do you speak, read and write in French and English?

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Administrative assistant or relevant: 2 years (required)

Work Location: In person

Application deadline: 2023-06-14
Expected start date: 2023-07-03