Office Coordinator

3 weeks ago

Toronto, Canada Plooto Full time

**The Role**:
As an Office Coordinator, you will have the opportunity to support a dynamic team of individuals while providing administrative support across our Company. This is an onsite role which will require you to be the main point person when it comes to office maintenance, mailing, shipping, supplies, equipment, bills, and managing our cheque printing process. This is an excellent opportunity for someone early career who wants to break into the software/fintech industry.

**Responsibilities**:

- Responsible for ensuring office financial objectives are met by managing and troubleshoot Plooto’s daily cheque printing process
- Purchasing office supplies and equipment and maintaining proper stock levels.
- Manage Swag levels and organize Day 1 Swag Boxes, industry/conference event Swag shipments and Swag gift baskets to vendors.
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations for teams traveling to conferences/events, quarterly events and end of year offsite.
- Partner with HR and IT to coordinate Day 1 onboarding material (including Laptop shipments, Swag and calendar creation)
- Organize team and company socials including the coordination with vendors, activities and communication with Plootonian’s
- Organize and schedule meetings and appointments for teams coming into the office.
- Manage contract and price negotiations with office vendors, service providers,

**Your Background**:

- 1-2 years in a similar role across office administration, operations or event coordination,
- Detail-oriented with exceptional problem-solving abilities.
- Excellent time management skills and proven ability to multitask and prioritize work
- Strong sense of customer service and urgency
- Excellent verbal and written communication skills
- Strong organizational and planning skills
- Exceptional computer skills including Microsoft Office/Teams

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