Undergraduate Administrator
3 weeks ago
**Duties and Responsibilities**:
Under the supervision of the School Administrator, and with day-to-day guidance from the Undergraduate Supervisor and Program Head (Journalism), the Undergraduate Administrator is responsible for the provision of undergraduate administration for the Journalism Program. This includes advising students on required courses for their chosen programs, advising students of their eligibility for promotion and continuation, monitoring student academic performance and recommending actions, auditing and preparing graduation summaries, maintaining files on all undergraduate students in the Program, liaising with the Registrar’s office, Admissions, Awards, other schools and faculties, and maintaining databases of information. The undergraduate administrator ensures the smooth administrative operation of the School’s job placement program. The incumbent provides administrative support for faculty members and undertakes various assignments and projects as assigned by the School Administrator, Undergraduate Supervisor and Program Head. The incumbent also acts for the Journalism Graduate Administrator and Bachelor of Media Production and Design Undergraduate Administrator in his/her absence.
**Qualifications**:
The incumbent must possess the following qualifications:
- The type of individual necessary to carry out the duties required must present experience, maturity and articulation, be capable of working with mínimal supervision, and be able to relate to others working or studying in a post
- secondary education institution.
- Post-secondary study provides the opportunity for training and experience in writing and research techniques, and lends to the process of maturity and the building of self-confidence.
- All these attributes are necessary to deal with various levels of internal and external contacts.
- There is a great deal of diversification in the position which calls for flexibility, resilience and the ability to work under pressure.
- Consequently, organization and prioritizing combined with strong interpersonal abilities are necessary skills.
- The incumbent must possess fast and accurate keyboarding skills, utilize office automation software and the University’s BANNER system, as well as have a good understanding of the program’s and the University’s policies and academic regulations as outlined in the Undergraduate Calendar.
- Also necessary is a thorough understanding of the on-going structural and procedural changes within the University, and the rationale underlying them.
**Education and Experience**:
The above is normally acquired through the completion of:
- Completion of an undergraduate university degree.
- Minimum four years experience in a university setting, with incremental responsibilities, including a sound knowledge of undergraduate studies, university policies, and university structure and procedures, both administrative and academic.
**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
-
Undergraduate Administrator
2 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Departmental Administrator, the Undergraduate Administrator is responsible for the administration of the B.Cog.Sc and Post-Baccalaureate programs, as well as the general receptionist duties in the Department of Cognitive Science. The Undergraduate Administrator is also knowledgeable about the duties performed...
-
Undergraduate Administrator
2 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: The Undergraduate Administrator is essential to the operation of the Department and fulfills five key roles: (1) is the first point of contact representing the Undergraduate Program, assists the general public, students, staff, and faculty with enquiries concerning the Undergraduate Program, courses and procedures, etc.; (3)...
-
Undergraduate Administrator
3 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Departmental Administrator, the incumbent administers all undergraduate student processes from recruitment through to graduation. The Undergraduate Administrator has responsibility for effective communication and interaction with academic and administrative units supporting the B.A. Honours, B.A. General, and...
-
Undergraduate Administrator
1 week ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Departmental Administrator, the incumbent administers all undergraduate student processes from recruitment through to graduation. The Undergraduate Administrator has responsibility for effective communication and interaction with academic and administrative units supporting the B.A. Honours, B.A. and Minor in...
-
Undergraduate Administrator
3 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: The Undergraduate Administrator is the primary contact in the Institute for inquiries regarding the Undergraduate Program. Under mínimal supervision of the Institute Administrator, the incumbent advises students regarding program requirements; assists with admissions, as well as Fall, Winter and Summer registration. The...
-
Undergraduate Administrator
3 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the School Administrator, the incumbent is responsible for the provision of undergraduate administration for the programs of Art History, History and Theory of Architecture, and Film Studies within the School for Studies in Art and Culture. The Undergraduate Administrator and Administrative Coordinator provides...
-
Undergraduate and Administrative Assistant
2 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Under the general supervision of the School Administrator, and reporting to the Director, the Undergraduate and Administrative Assistant acts as the first line of contact between the Director and the faculty, staff, students and the general public and administers all undergraduate student processes from recruitment through to...
-
Undergraduate Administrator
2 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Department / Institute Administrator, and working in concert with the Undergraduate Program Advisors of Biology and Biochemistry, the incumbent is responsible for the coordination and day-to-day administration of undergraduate B.Sc. and B.A. programs in the Department of Biology and Institute of Biochemistry....
-
Undergraduate Administrator
2 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Under the supervision of the School Administrator, and with day-to-day guidance from the Undergraduate Supervisor and Program Head (Communication and Media Studies), the Undergraduate Administrator is responsible for the provision of undergraduate administration for the Communication and Media Studies Program. This includes...
-
Undergraduate Administrator
3 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Departmental Administrator, the incumbent administers all undergraduate student processes from recruitment through to graduation. The Undergraduate Administrator has responsibility for effective communication and interaction with academic and administrative units supporting the B.A. Honours, B.A. General, and...
-
Graduate & Undergraduate Administrator
3 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: The primary responsibilities of the incumbent are as the Graduate Administrator. This position is essential to the operation of the Department and fulfills five key roles: - Graduate program first point of contact. The Graduate Administrator is the first point of contact representing the Graduate Program, assisting the...
-
Undergraduate and Office Administrator
3 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Departmental Administrator, the Undergraduate and Office Administrator is essential to the Department and fulfills six key roles. 1) The incumbent is the first point of contact for the Department and assists students, members of the general public, staff, faculty, contract instructors, adjunct professors and...
-
Graduate/undergraduate Program Administrator
2 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: The Graduate/Undergraduate Program Administrator works with mínimal supervision from the College Administrator and Graduate Supervisor, the Graduate/Undergraduate Program Administrator is responsible for two distinct functions: 1. Graduate Program Administrator responsible for all facets of administering the M.A. program in...
-
Undergraduate Administrator
3 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: The incumbent provides support to graduate students, faculty, and visitors in the absence of the Graduate Administrator. **Qualifications**: **The incumbent must possess the following qualifications**: - The incumbent is an importance source of information to students and faculty and must acquire a thorough knowledge of...
-
Undergraduate Administrator
2 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: The incumbent provides support to graduate students, faculty, and visitors in the absence of the Graduate Administrator. **Qualifications**: **The incumbent must possess the following qualifications**: - Thorough knowledge of regulations throughout the university; a thorough knowledge and understanding of procedures...
-
Undergraduate & Departmental Administrative
3 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: **Qualifications**: **The incumbent must possess the following qualifications**: - A thorough knowledge of program requirements and departmental and University regulations regarding undergraduate students - Experience with student advising, including familiarity with student audits - A high level of competency is required...
-
Undergraduate Program Administrator
2 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: **Qualifications**: **The incumbent must possess the following qualifications**: - Mature and sound judgment required to effectively communicate with all levels of internal and external contacts. - Extensive knowledge of both University and general administrative procedures in order to act as an important source of...
-
Undergraduate Program Advisor
2 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Director or their designate the Associate Director, and under the day-to-day supervision of the School Administrator, the Undergraduate Program Advisor organizes, advises and performs the necessary administrative duties required for all the undergraduate students in the Bachelor of Computer Science programs...
-
Undergraduate Program Advisor
3 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Director or their designate the Associate Director, and under the day-to-day supervision of the School Administrator, the Undergraduate Program Advisor organizes, advises and performs the necessary administrative duties required for all the undergraduate students in the Bachelor of Computer Science programs...
-
Undergraduate Program Advisor
1 week ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Director or their designate the Associate Director, and under the day-to-day supervision of the School Administrator, the Undergraduate Program Advisor organizes, advises and performs the necessary administrative duties required for all the undergraduate students in the Bachelor of Computer Science programs...
