Administrative Assistant, Undergraduate Affairs

2 weeks ago

Kitchener, Canada University of Waterloo Full time

Overview:
**Term: 2 years.**

The position reports to and supports the work of the Academic Advisor, Undergraduate Affairs Coordinator. This is a two-year temporary contract, 35 hours per week, in person.

**Responsibilities**:
Recruitment
- Advises on and implements an integrated communications plan for the undergraduate recruitment portfolio using both print and electronic media, in consultation with the Pharmacy Communications Officer
- Monitors web-based communication (e.g., promotion, registration, post-event feedback)
- Serves as WCMS content contributing editor for the Future PharmD webpages
- Coordinates and supports undergraduate recruitment events/visits/webinars
- Provides administrative support for the Indigenous Admission Pathways and recruitment initiatives to support the School’s Equitable Admissions Policy
- Contributes relevant data to the Pharmacy recruitment team on student engagement and participation in recruitment events
- Collaborates, advises, and consults with recruitment staff in the UW Marketing and Undergraduate Recruitment Office (MUR)
- Liaises with the Recruitment Coordinator in the Science Undergraduate Office
- Other duties as assigned

Admissions
- Provides administrative support to the Pharmacy Undergraduate Admissions Committee at the request of the Secretary, which may include: scheduling meetings, serving as recording secretary, and maintaining MS Teams
- Other duties as assigned

Student Engagement
- Contributes to the overall management of PharmD Orientation events
- Responsible for overseeing the Conditional Admission to Pharmacy (CAP) Status events and monitoring CAP Status academic progression plans
- Refers students in need of special help or attention to the appropriate Academic Advisor and/or service provider (e.g., Campus Wellness, AccessAbility)
- Participates in the first-year block enrolment process by checking course blocks for accuracy and confirming changes
- Participates in planning, organizing and coordinating student events
- Liaises with student leaders, and other staff and faculty members to support an environment that helps Pharmacy students flourish
- Monitors and reports regularly on student engagement initiatives; provides end-of-term statistics so that initiatives may be assessed for effectiveness
- Collaborates extensively with colleagues to identify gaps and act on opportunities with respect to extra-curricular activities that promote intellectual, personal, and professional development
- Other duties as assigned

General Administrative
- Supports the activities of the Director of Admissions & Undergraduate Affairs and the Academic Advisor, Undergraduate Affairs Coordinator
- Provides administrative support to the Pharmacy Professionalism Committee (a subcommittee of the Undergraduate Curriculum Committee) at the request of the Secretary, which may include: scheduling meetings and serving as recording secretary
- Runs regular data extracts from the Reporting Professionalism Achievements and Lapses web form
- Contributes to the enhancement of student-centered service models
- Contributes to the development of various reports, presentations, and communications within the Undergraduate Affairs Office
- Other duties as assigned

Qualifications:

- Post-secondary education or equivalent combination of education and experience
- 2-3 years of experience working in a post-secondary environment
- Demonstrated event coordination experience
- Experience using virtual event platforms such as Zoom, MS Teams, Hopin
- High level of professionalism, a positive attitude, and the ability to meaningfully engage with a variety of people on
- and off-campus.
- Service-oriented, can-do attitude, and willingness to learn
- Strong planning and organization skills with exceptional attention to detail
- Demonstrated networking, research and problem-solving skills
- Proven ability to meet strict deadlines without compromising quality
- Works well independently and on a team
- Microsoft Office including proficiency with Excel and PowerPoint
- May involve occasional off-campus travel and work in evenings and weekends

Equity Statement:
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our Office of Indigenous Relations.

  • Administrative Assistant, Undergraduate Affairs

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Term: 2 years.The position reports to and supports the work of the Academic Advisor, Undergraduate Affairs Coordinator. This is a two-year temporary contract, 35 hours per week, in person.Responsibilities:Recruitment Advises on and implements an integrated communications plan for the undergraduate recruitment portfolio using both print and...

  • Administrative Coordinator, Undergraduate Studies

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Term: 15 monthsThis position is responsible for providing administrative and secretarial support for the department undergraduate and research programs.Responsibilities:Provide undergraduate program support, including, but not limited to, the following activities:Provide administrative and secretarial support to the Associate Chair for Undergraduate...

  • Undergraduate Advisor and Program Administrator

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Term: 2 years.This position is primarily responsible for the day-to-day operation of the undergraduate program which is a cohort based professionally accredited program. The incumbent is responsible for the management and provision of services to approximately 600 students. Academic services, academic advising, student engagement, student...

  • Undergraduate Coordinator and Advisor

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Term: 18 months.The Undergraduate Coordinator and Advisor, advises undergraduate students in the department. In partnership with other members of the department, they are responsible for the effective administration of the department's undergraduate programs and for enhancing student success through appropriate advisement and support. The...

  • Undergraduate Program Coordinator and Advisor

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:The Undergraduate (UG) Program Coordinator and Advisor enhances the quality of the undergrad student experience, and is a key contributor to student success, ensuring the delivery of academic and administrative services to undergraduate students. This includes responsibility for the smooth and efficient operation of the undergraduate programs in a...

  • Administrative Manager

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department. The Administrative Manager provides leadership by educating all department members of...

  • Undergraduate Service Coordinator

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:This position provides continuity and proactive support to the advising team, including carrying out administrative tasks and projects, student communications and maintaining resource information. The Undergraduate Service Co-ordinator supports AUO operations more broadly and acts as a point of contact internally for academic units and department...

  • Undergraduate Recruitment Specialist

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview Term: 5 months The Marketing and Undergraduate Recruitment (MUR) unit of the Registrar's Office (RO) is responsible for supporting institutional enrolment management goals and supporting campus partners by leading infrastructure development. Canada represents both the greatest source of undergraduate students and major institutional enrolment and...

  • Departmental Office Administrative Assistant

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:The Departmental Administrative Office Assistant provides a broad spectrum of administrative and operational support to facilitate the day-to-day operations of the Department of Chemistry. This position is a part of the administrative team that creates and maintains a positive student-centered and service-oriented environment in Chemistry. This role...

  • Data and Information Analyst Undergraduate Studies

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:The Data and Information Analyst - Undergraduate Studies provides data analysis and develops insights to support operational and strategic decision-making pertinent to student success in the Faculty of Science. This role is responsible for sourcing, understanding, consolidating, and analyzing data. The primary pools include enrolment and student...

  • Dean, School of Business

    2 months ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Dean, School of Business - Undergraduate Studies** **Requisition #**: **23-539** **Campus**: Doon **Department**: School of Business **Hours/Week**: 37.5 **Posting Date**: Monday, May 1, 2023 **Closing Date**: Sunday, May 28, 2023 at 11:59 PM EST **Vacancy Type**: Administration - Full-time Reporting to the...

  • Administrative Assistant

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:The Administrative Assistant is responsible for the efficient daily operations of the Chair's office. The Administrative Assistant provides support, oversight and guidance for faculty recruiting, tenure and promotion, sabbaticals, and all non-faculty appointments. The Administrative Assistant manages confidential records and provides administrative...

  • Financial Administrative Assistant

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Term: 1 year.Reporting to the WISA Manager, the Financial Administrative Assistant supports a broad range of financial administration within the Waterloo Institute for Sustainable Aeronautics (WISA) that includes accounts payable, accounts receivable, purchase requisitions, expense reimbursements, financial tracking and reporting. This position will...

  • Assistant Registrar, Admissions

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:The Assistant Registrar, Admissions reports to the Associate Registrar, Admissions. They are accountable for the implementation and supervision of University and Faculty academic policies and procedures as these relate to applicants and newly admitted students. They are a key liaison with campus partners and contribute to the general operation of...

  • Office Administration Coordinator

    5 days ago

    Kitchener, Ontario, Canada Wilfrid Laurier University Full time

    Date:May 9, 2024Location: Waterloo, CACompany:Wilfrid Laurier UniversityDepartment: Faculty of ScienceJob Type: Limited TermFull-time/Part-time: Full Time (>=1249 hrs/year)Campus: WaterlooReports to:Chair, KPE and Administrative Manager, Faculty of ScienceEmployee Group:WLUSAApplication Deadline:05/16/2024Requisition ID:7459Wilfrid Laurier University is a...

  • Administrative Manager

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department.The Administrative Manager provides leadership by educating all department members of...

  • Administrative Manager

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Accountable to the academic Chair or Director for human resources administration, financial oversight, the management of facilities and equipment and health and safety responsibilities required to support the teaching and research missions of the department.The Administrative Manager provides leadership by educating all department members of...

  • Group Administrator

    2 weeks ago

    Kitchener, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We currently have an opening for a Group Administrator in our Kitchener office. **Responsibilities include the following**: - Preparing and ensuring the timely delivery of correspondences, invoicing to clients, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards - Perform word...

  • Administrative Clerk

    1 week ago

    Kitchener, Canada Independent Living Waterloo Region Full time

    **ADMINISTRATIVE CLERK** **JOB DESCRIPTION** The Administrative Clerk will support the Attendant Services Program Manager with various administrative tasks, primarily with**French**. **JOB RESPONSIBILITIES** - Assists with data entry using AlayaCare (scheduling program) such as consumer Care Plans - Assists with the Training Process by creating...

  • Assistant Registrar, Admissions

    5 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview The Assistant Registrar, Admissions reports to the Associate Registrar, Admissions. They are accountable for the implementation and supervision of University and Faculty academic policies and procedures as these relate to applicants and newly admitted students. They are a key liaison with campus partners and contribute to the general operation...