Assistant Registrar, Admissions

7 days ago

Kitchener, Ontario, Canada University of Waterloo Full time

Overview

The Assistant Registrar, Admissions reports to the Associate Registrar, Admissions. They are accountable for the implementation and supervision of University and Faculty academic policies and procedures as these relate to applicants and newly admitted students. They are a key liaison with campus partners and contribute to the general operation of the Registrar's Office as a member of the management team. They are familiar with key portfolios overseen by the management team and are the primary back-up to the Assistant Registrar, Admissions Operations, and the Associate Registrar, Admissions.

Responsibilities

Formulation, implementation and review of admissions policies.

The Assistant Registrar contributes to the policy formulation process which entails close co-operation and consultation with the University and Affiliated and Federated Institutions of Waterloo, Faculty, Associate Deans, Admissions Committees, Undergraduate Affairs Committees and with the Associate Registrar, Admissions. The Assistant Registrar is responsible for interpreting policy to faculty and staff within the University and the Affiliated and Federated Institutions of Waterloo, and for ensuring that staff are able to provide accurate and thorough information to members of the public, prospective students, representatives of secondary schools and other institutions. With regard to implementation, the Assistant Registrar is responsible for the planning, analysis, scheduling and direction of admissions policies amongst the Admission Officers and faculty representatives - ensuring Faculty and University goals are achieved. The Assistant Registrar has in-depth knowledge of admissions policy related to all Waterloo undergraduate programs; allowing for efficiency and consistency of approach across all areas. They Chair the bi-weekly Admission Officer, and Admissions team meetings in the absence of the Associate Registrar, Admissions.

Development, Implementation and decision making of applicant decisions

The Assistant Registrar is expected to contribute to the development, implementation and review of admissions decisions criteria and management. They also contribute to the creation and application of annual show ratios and projection analysis to admissions decisions. They ensure equity across all areas and oversee the implementation of consistent practices. This includes completing Ontario Secondary School evaluations in coordination with the Admissions Systems team, the Assistant Registrar, Admissions Operations, and the Associate Registrar, Admissions. They coordinate faculty approval and support and prepare analysis of statistical data for faculty admissions committees. The Assistant Registrar contributes to the content of admissions information for applicant groups in consultation with Faculty and University officers - ensuring the accuracy of related calendar and promotional publications. The Assistant Registrar is empowered to make individual admissions decisions within policy guidelines.

System design strategies and guidance

Applicant and Student records are the basis for much institutional planning data for University management as well as for external use, including University operating grant claims. The Assistant Registrar provides detailed input to the design, testing and implementation of systems and systems functionality that support admissions processes. This includes ensuring the accuracy and integrity of basic data for admissions decision making.

Guidance, training and support

The Assistant Registrar provides support and direction to applicants and parents. This role is supplementary or complementary to that provided by the admissions team, faculty and departmental officers in assisting applicants with the complexities of the academic admissions process. They often handle difficult cases that reach a point of escalation. The Assistant Registrar is the Associate Registrar's delegate on Faculty Admissions and may Chair standing committees. The Assistant Registrar is responsible for hiring, developing and evaluating staff who report directly to them Manages the performance of a large team and is responsible for ensuring each pod has the support and guidance necessary for success Ensures the timely and effective assessment of all Non OSS applications by the Admissions Officers Supports the development of core competencies for progression through the career pathway

Senior Management

Participates, as part of the management team in the formulation, interpretation and implementation of policies affecting the Registrar's Office in evaluation and planning for staff, input on strategic enrolment, and overall planning of Registrar's Office activities Participates in a number of other activities for which the Office is responsible including convocation, final examinations and assignments Participates as a member of sub-committees of Senate Undergraduate Council and is asked to represent the Registrar's Office on strategic-level committees (. Faculty councils, and Enrolment Management) Acts as Associate Registrar, Admissions designate during their absence

Qualifications

University degree or post-secondary education and equivalent experience 5 years of progressively responsible experience, including staff performance management and development, demonstrating strong managerial and leadership acumen and skills dealing with diverse teams and situations Strategic-planning proficiency, with evidence of critical-thinking and analytical skills to enable the assessment of opportunities and contributions to change management Excellent relationship management skills to manage both sensitive and complex relationships with a variety of partners Ability to think on the spot, improvise, solve problems, and make effective decisions independently in a fast-paced, challenging environment Clear understanding of domestic and international prospective student audiences, as well as the intersection of equity, diversity, and inclusion principles for our applicants Strong project management skills Ability to speak credibly and publicly on undergraduate admissions, with broad knowledge of other support units on campus Familiar with Canadian and international education systems, transition issues, academic programs Awareness of and sensitivity to cultural, language, religious, political, socio-economic, and other relevant factors in Waterloo's recruitment markets Excellent written and oral communication skills Ability to build consensus, foster teamwork among a variety of stakeholders, and to encourage cooperation between units Strong organizational and problem-solving skills coupled with the ability to handle multiple tasks, meet deadlines and excel in a fast-paced environment characterized by changing priorities Demonstrated ability to thrive in and contribute to an integrated and collaborative team environment and to apply a positive team approach to working with colleagues Essential: flexibility, diplomacy, sound judgment, and relations-management skills coupled with the ability to influence and motivate others and to manage difficult situations effectively Must have advanced skills with MS Word and Excel Advanced knowledge of an enterprise student information system and intermediate knowledge of document management systems

  • Assistant Registrar, Admissions

    7 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:The Assistant Registrar, Admissions reports to the Associate Registrar, Admissions. They are accountable for the implementation and supervision of University and Faculty academic policies and procedures as these relate to applicants and newly admitted students. They are a key liaison with campus partners and contribute to the general operation of...

  • Admissions Officer

    7 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Responsibilities:Assess Applications & Communicate with ApplicantsResearch & Policy Development Provides reports, research, historical analysis and identifies trends internal to Waterloo, system wide in Ontario, Canada and internationally. Tracks details on applicant pool during and after an admissions cycle. To inform future admissions policy...

  • Admissions Officer

    7 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Term: 6 monthsResponsibilities:Assess Applications & Communicate with ApplicantsResearch & Policy Development Provides reports, research, historical analysis and identifies trends internal to Waterloo, system wide in Ontario, Canada and internationally. Tracks details on applicant pool during and after an admissions cycle. To inform future...

  • Part-time International Admissions Support Assistant

    7 days ago

    Kitchener, Ontario, Canada Conestoga College Full time

    Requisition Details:- Job Title:Part-time International Admissions Support Assistant**:- Requisition #:23-993R1**:- Campus: Doon- Department: International Admissions- Starting Rate: $26.15- Hours/Week: 24- Posting Date: Friday, November 10, 2023- Closing Date: Sunday, November 19, 2023 at 11:59 PM EST- Vacancy Type: Support Staff Parttime TemporarySupport...

  • Part-time Enrolment Officer

    7 days ago

    Kitchener, Ontario, Canada Conestoga College Full time

    Requisition Details:- Job Title:Part-time Enrolment Officer (2 Vacancies)**:- Requisition #:24-0232**:- Campus: Doon- Department: Enrolment- Payband: H- Starting Rate: $35.14- Hours/Week: up to 24- Posting Date: Monday, March 4, 2024- Closing Date: Sunday, March 10, 2024 at 11:59 PM EST- Vacancy Type: Support Staff Parttime TemporarySupport Staff Temporary...

  • Program Assistant

    6 days ago

    Kitchener, Ontario, Canada Conestoga College Full time

    Requisition Details:- Job Title:Program Assistant**:- Requisition #:24-0473**:- Location: Doon- Department: School of Health & Life Sciences- Payband: E- Starting Rate: $27.81- Payband Range: $ $32.24- Hours/Week: 35 hours/week- Posting Date: Friday, May 24, 2024- Closing Date: Monday, June 3, 2024 at 11:59 PM EST- Vacancy Type: Support Staff ...

  • Enrolment & Convocation Coordinator

    7 days ago

    Kitchener, Ontario, Canada Conestoga College Full time

    Requisition DetailsJob Title:Enrolment & Convocation CoordinatorRequisition #:23-661Campus:DoonDepartment:Registrar's OfficePayband:IStarting Rate:$36.19Payband Range:$ $41.94Hours/Week:37.5Posting Date:Thursday, May 11, 2023Closing Date:Wednesday, May 24, 2023 at 11:59 PM ESTVacancy Type:Support Staff - Full-timeThe Enrolment and Convocation Coordinator...

  • Academic Advisor

    7 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Term: 1 yearThe position is responsible for academic advisement of on-campus and online students in the Faculty of Arts, with a particular focus on programs that are the responsibility of the Arts Undergraduate Office. This position serves as a resource for and supports officers and members of the Faculty of Arts in areas of policy and...

  • Undergraduate Advisor and Program Administrator

    7 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Term: 2 years.This position is primarily responsible for the day-to-day operation of the undergraduate program which is a cohort based professionally accredited program. The incumbent is responsible for the management and provision of services to approximately 600 students. Academic services, academic advising, student engagement, student...

  • Client Services Officer

    7 days ago

    Kitchener, Ontario, Canada Conestoga College Full time

    Requisition Details:- Job Title:Client Services Officer (2 Vacancies)**:- Requisition #:23-695**:- Campus: Doon- Department: Client Services & Student Fees- Payband: F- Starting Rate: $28.56- Payband Range: $ $33.11- Hours/Week: 37.5- Posting Date: Thursday, July 27, 2023- Closing Date: Thursday, August 3, 2023 at 11:59 PM EST- Vacancy Type: Support Staff ...

  • Student Service Specialist

    6 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Term: 1 YearThe Student Service Centre (The Centre) is a unique one-stop service unit for undergraduate and graduate students that allows them the opportunity to have many of their non-academic needs met in one place. Partner departments include the Registrar's Office, Graduate Studies & Postdoctoral Affairs, Student Awards & Financial Aid, Student...

  • Graduate Recruitment Administrator

    7 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    The Marketing and Undergraduate Recruitment (MUR) unit of the Registrar's Office (RO) is responsible for supporting institutional enrolment management goals and supporting campus partners by leading infrastructure development. Canada represents both the greatest source of undergraduate students and major institutional enrolment and revenue goals. The...

  • Curriculum Records Coordinator

    6 days ago

    Kitchener, Ontario, Canada Wilfrid Laurier University Full time

    Date:Mar 15, 2024Location: Waterloo, CACompany:Wilfrid Laurier UniversityDepartment: Enrolment ServicesJob Type: Limited TermFull-time/Part-time: Full Time (>=1249 hrs/year)Campus: WaterlooReports to:Associate Registrar: Registrarial Service and SystemsEmployee Group:WLUSAApplication Deadline:March 22, 2024Requisition ID:7343Wilfrid Laurier University is a...

  • Part-time Welcome Centre Officer

    7 days ago

    Kitchener, Ontario, Canada Conestoga College Full time

    Requisition Details:- Job Title:Part-time Welcome Centre Officer**:- Requisition #:23-738R1**:- Campus: Doon- Department: Welcome Centre- Payband: F- Starting Rate: $28.56- Payband Range: $ $33.11- Hours/Week: 24- Posting Date: Wednesday, July 26, 2023- Closing Date: Wednesday, August 2, 2023 at 11:59 PM EST- Vacancy Type: Support Staff Parttime RegularThe...

  • Specialist, Campus Engagement

    7 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:The Specialist, Campus Engagement is responsible for the development and implementation of on-campus recruitment events and the overall operational support of the University of Waterloo Visitors Centre.Trusted to develop and maintain productive working relationships with all faculties, departments, units, and schools (FDSU) in order to...

  • Undergraduate Recruitment Specialist

    7 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview Term: 5 months The Marketing and Undergraduate Recruitment (MUR) unit of the Registrar's Office (RO) is responsible for supporting institutional enrolment management goals and supporting campus partners by leading infrastructure development. Canada represents both the greatest source of undergraduate students and major institutional enrolment and...

  • Marketing and Recruitment Specialist, Environment

    7 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:Term: 2 years.Embedded within, functionally reports to, and receives strategic direction and enrolment management goals from the Faculty of Environment (Environment), and reports directly to and receives support, expertise, and resources from the Marketing & Undergraduate Recruitment (M&UR) unit of the Registrar's Office (RO); responsible for...

  • Advisor, Housing Services

    7 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:The Advisor, Housing Services is the welcoming and compassionate face for all Campus Housing customer service interactions. Advisors appropriately solve issues related to housing or refer customers to the right resources. Solving customer issues often includes assisting students with finding appropriate resources from on-campus residences and...

  • Data and Information Analyst Undergraduate Studies

    7 days ago

    Kitchener, Ontario, Canada University of Waterloo Full time

    Overview:The Data and Information Analyst - Undergraduate Studies provides data analysis and develops insights to support operational and strategic decision-making pertinent to student success in the Faculty of Science. This role is responsible for sourcing, understanding, consolidating, and analyzing data. The primary pools include enrolment and student...

  • Information Specialist

    7 days ago

    Kitchener, Ontario, Canada Wilfrid Laurier University Full time

    Date:Jan 16, 2023Location: Waterloo, CACompany:Wilfrid Laurier UniversityDepartment: Enrolment ServicesJob Type: ContinuingFull-time/Part-time: Full Time (>=1249 hrs/year)Campus: WaterlooReports to:Assitant Registrar-Registrar ServicesEmployee Group:WLUSAApplication Deadline:January 29, 2023Requisition ID:5142Wilfrid Laurier University is a leading...