Project Coordinator

2 months ago

Thunder Bay, Canada Nordmin Engineering Full time

Now in our 19th year of operation, Nordmin Engineering Ltd. is a technical resource of choice for the mining and resource sectors. Built to respond quickly and deliver results on time and on budget, Nordmin utilizes its knowledge, experience and innovation to provide solutions.

With three offices, located in Thunder Bay and Sudbury, Ontario as well as Salt Lake City, Utah in the USA, Nordmin provides Engineering and Geologic Consulting Services to Clients worldwide.

**PROJECT COORDINATOR**

**JOB SUMMARY**

The Project Coordinator is responsible to prepare, review, and/or edit various forms of correspondence such as proposals, invoices, presentations, publications, and reports. This position will assist the Project Managers to compile data for various reports. This role will also maintain a high level of confidentiality in all interactions with team members and clients.

**KEY RESPONSIBILITIES**
- Prepare, review, and/or edit various forms of correspondence such as letters, invoices, presentations, publications, and reports.
- Assist in the compilation of data for various reports.
- Maintain a high level of confidentiality in all interactions.
- Prepare agendas for meetings and transcribe and distribute meeting minutes.
- Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and other external stakeholders.
- Review all documents, reports, and correspondence prepared for executive or management signatures for format, content, grammar, and spelling; make edits as necessary.
- Schedule and confirm appointments, meetings, and conferences for management team and/or clients/customers.
- Act as first-line contact with vendors or clients regarding billing problems.
- Assume the responsibilities of the Project Manager in their absence.
- Always maintain professionalism, tact, diplomacy, and sensitivity to portray the company in a positive manner.
- Monitor the daily progress of project tasks.
- Ensure project teams have the supplies and resources required to complete their assigned tasks on time and within budget.
- Aid in task management and assist with schedule management for projects.
- Assist with reporting on project budgets, schedules, and resource allocation for revenue-generating projects.
- Assist the Project Managers with WBS structures and contract management inputs.
- Aid with invoice reviews monthly if required by the Project Manager.

**QUALIFICATIONS AND EXPERIENCE**
- Engineering Technician or Technology graduate or equivalent.
- Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
- Ability to effectively communicate both verbally and in writing.
- Ability to work individually as well as part of a team.
- Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint).
- Strong writing, editing, and proofreading skills.
- Superior telephone manners and strong interpersonal skills.
- Three years of experience in a related industry.
- Demonstrated time management skills.
- High level of integrity and excellent work ethic.
- Certified Associate in Project Management (CAPM) designation is considered an asset.

**PROVIDED BY NORDMIN**
- An excellent working environment focused on client needs and project delivery in a flexible, inclusive team.
- Access to training and upgrading opportunities.
- A highly competitive salary, paid overtime, a matching RRSP system and profit sharing when possible.
- Extended Health & Dental Benefits.
- Access to an Employee and Family Assistance Program.
- A Wellness Allowance.
- Reasonably flexible working arrangements.
- A caring and responsive management group that works with our employees to resolve any issue.
- Opportunity for growth with experience to a junior project management role.

Nordmin is a great place to work with great people. Join a highly skilled team, executing world class projects with the Nordmin family.

Nordmin is an equal opportunity employer who is committed to providing an inclusive recruitment and selection process. Appropriate accommodations will be provided upon request as required by the Accessibility for Ontarians with Disabilities Act (AODA).

**Job Types**: Full-time, Permanent

Pay: $70,000.00-$85,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime

Ability to commute/relocate:

- Thunder Bay, ON: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

- CAPM certification (preferred)

Work Location: In person

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