Fund Development Coordinator

2 months ago

Lethbridge, Canada Chinook Regional Hospital Foundation Full time

Position Description: Primary responsibilities are as follows:
This position is key to moving the mission and vision of the Foundation forward, and is focused on the support and coordination of donor loyalty programs, recognition & stewardship programs, events, and annual giving campaigns.
- Providing support in planning and carrying out special events, including event and campaign coordination, evaluation, and reporting.
- Contribute to the Foundation’s overall fund development strategy by identifying, profiling and prospecting donors, developing strategies for cultivating relationships and soliciting gifts, and cultivating, researching, and encouraging third party fundraising initiatives.
- Secure donors, vendors, sponsorships, and in-kind donations for events and campaigns and maintain donor recognition programs.
- Maintain strong relationships with external stakeholders, including effective donor stewardship and development of donor and planned giving pipelines.
- General administrative tasks as required.
- Meet and exceed established fundraising Key Performance Indicators (KPIs) and maintain accountability for all fundraising activities and outcomes.

Essential Duties:
Percent of time spent

Domain/Area of Responsibility

Description of Tasks & Objectives

50%

Event & Campaign Support
- Develop, implement, and monitor annual and year-round events and annual giving campaigns.
- Campaign planning, coordination & support (i.e., identify donor segments to appeal to, solicit and coordinate and support event sponsors and decorators, organize and coordinate and support mail drop campaigns).
- Post-campaign wrap-up (i.e., add new donors to communication streams, update donor history, identify potential donors and planned giving prospects).
- Analysis of annual giving campaigns and events (e.g., review of metrics for efficacy, identify opportunities for improvement).
- Develop and coordinate and support schedule for pre-event interview processes (e.g., Care from the Heart Radiothon, storytelling).
- Secure event auction items or gift-in-kind donations and follow-up with purchasers and donors to assist with follow-through of commitments.
- Coordinate delivery of purchases with donors, courier service, and internal staff members.
- Communicates and provides ongoing collaboration with service providers (e.g., Ascend Fundraising Solutions).
- Coordinate and support cheque/prize/gift presentation and donor stewardship, ensuring donor wishes for recognition are met.
- Coordinate and support event and campaign operations (e.g., on-site set-up, take down, event roll out, silent/live auction process and raffles, troubleshooting, etc.).

30%

Administration & Program/Fund Development Support
- Organize and participate in internal/external operational meetings and develop meeting agendas.
- Develop and provide status reports to CEO and internal staff members.
- Respond to general questions from donors and participants.
- Advance donors through donor cycle, identifying opportunities to maximize revenue potential for the Foundation.
- Determine interests of donors and identify opportunities to align interests with giving opportunities.
- Track Event/Campaign data (i.e., information on sponsors, community partners, donors, event attendees) and pull reports to support communication and stewardship.
- Ensure accurate donor information is maintained in RE.
- Coordinate with AHS and internal staff to resolve donor-related issues and maximize opportunities.
- Develop and oversee form creation, campaign processes, and frameworks (e.g., payroll deduction deadlines, forms, licensing requirements, Legacy Mailouts/Frameworks/Toolkits).

20%

Communications, Public Relations & Partnership Support
- Support of design and roll-out of marketing collaterals and promotional materials (e.g., thank you pieces, advertisements, newsletters, donation coupons, other digital and printed materials) in partnership with Marketing and Communications Coordinator and contracted Marketing Agency
- Identify, develop and maintain strong relationships with external stakeholders (e.g., donors, sponsors, vendors, third-party fundraisers, dealerships, event venue/host facilities, AHS, supporters, service clubs) and local media (e.g., radio stations, newspapers).
- Coordinate and support pre/post-event and campaign press, interviews, advertisements, and media releases.
- Participate in, coordinate, and support committees and initiatives (e.g., planned giving development strategy partnership with Good Works), organize meetings, and build relationships within the committee structure.
- Coordinate and support acknowledgement, recognition and stewardship of donors, supporters, and community partners and develop pipelines for intenders, prospects, and confirmed donors.
- Act as a representative of the Foundation at various events and meetings.
- Promote and expand awareness of the Foundation’s programs and services offered at fundraising activities and events.

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