Coordinator, Central Functions

3 days ago

Kelowna, Canada Interior Health Authority Full time

**About the role**:
The Coordinator liaises with department managers to provide a standard approach to Workplace Health and Safety Initiatives, Violence Risk Assessments and Workplace Inspections, among other site wide initiatives. The Coordinator is responsible for retrieval, analysis, and presentation of strategic utilization information that is required to support operational and administrative decision-making.

The Coordinator is also responsible for the Administrative Assistants, the equipment depot and its staff, Fit Testing and the Sustainability Committee at KGH, providing leadership and direction for the operations, management, utilization, risk management, and quality improvement within the assigned portfolio. The Coordinator is accountable for efficient, effective utilization of approved physical, financial, and human resources; for guiding and coordinating activities of the assigned areas in accordance with professional standards; and supporting the goals and strategic direction of IH.

Some typical duties:

- In collaboration with the interdisciplinary team, facilitates change within the facility by supporting IH initiatives, monitoring on-going compliance, identifying needs, and providing timely feedback as directed.
- Conducts literature reviews and gathers information related to relevant standards, initiatives, best practices, benchmarks, policies, and code requirements to ensure the information is available to project participants.
- Prepares formal reports including project executive summary, project charters, assessment of need, summary of program and services, cost estimates, status reports, cost control reports, and other reports as appropriate related to site wide operational initiatives.
- Develops a project implementation and work plan for site wide initiatives including identification of key stakeholders, critical timeframes, and processes required to ensure effective identification of capital and program requirements.
- Participates in the implementation of the local quality improvement and risk management initiatives for acute care services in accordance with Interior Health standards and processes.
- Develops follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.
- Coordinates and standardizes the implementation of technology (new and old) within the programs.
- Develops new policies, processes, quality improvement activities, and the development of strategies.
- Coordinates and leads the Fit Testing clinic at KGH.
- Coordinator for health and safety organizations such as Work Safe BC and OH&S. Responsible for responding to all WCB and OH&S work orders and participates in Occupational Health and Safety Committee(s) as a management representative or co-chair.
- Leads the Sustainability Committee at KGH.
- Collates and reports progress on key initiatives, including Health & Safety, the Attendance Promotion Program and Human Resources.
- Leads the team in the delivery of quality services and enhances staff morale through team building and coaching, multidisciplinary problem solving, and facilitating professional development and involvement in interdisciplinary teams.
- Supervises staff, including: maintaining appropriate staffing levels; participating in the recruitment process; carrying out performance evaluations and disciplinary actions as needed and other HR issues.
- Collects and monitors fiscal and utilization data and analyzes data to ensure the effective use of resources in the service area. Monitors expenditures, and identifies and reports on variances.
- Represents Clinical Operations at the service area and IH level by participating in committees/teams.
- Performs other related duties as assigned

**Education, Training and Experience**:

- A Bachelor’s degree in a Business, Social Sciences, or a health related discipline.
- Three to five years of experience, including a minimum two years of management or leadership experience.
- OR an equivalent combination of education, training, and experience.

**Skills and Abilities**:

- Demonstrated ability to guide individuals and groups while maintaining group cohesion, motivation, commitment, and effectiveness
- Demonstrated ability to effectively introduce and manage change that is consistent with the vision, purpose, and operating principles of Interior Health
- Demonstrated ability to plan, develop, implement, manage, and evaluate programs
- Excellent negotiation skills to relate effectively with members of the interdisciplinary team
- Ability to define own continuing education needs and maintain competency through reading literature, management workshops, seminars, and available educational offerings
- Demonstrated ability to identify strategies and opportunities in a dynamic environment that lead to identified

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