Gatherings and Events Coordinator

2 weeks ago

New Westminster, Canada Umbrella Multicultural Health Cooperative Full time

**Job Posting: Gatherings and Events Coordinator for the National Cultural Brokers Project**

Umbrella Multicultural Health Cooperative is a member-driven, not-for-profit, community health Centre (CHC). Our members are people who face language and cultural barriers accessing health care. Our mission is to provide practical access to affordable and holistic health care services that are appropriate in culture and language for those without access to health security.

We work with a Cross Cultural Health Broker (CCHB) Model. CCHBs are multicultural, multilingual health care workers who facilitate communication between patients, service providers and health and social service systems.

**About the National Cultural Brokers Project (NCBP)**

Our mission is to support Cultural Brokers and promote the practice of cultural brokering nationally to make Canada a more equitable and inclusive country.

Some of the activities involved in the national project include:

- Incorporating a national organization to unify Cultural Brokers
- Conducting a National Environmental Scan and Case Study Research Project on Cultural Brokers
- Developing a Digital Learning Network
- Developing and Delivering Training for Community Health Brokers
- Exploring Professional Recognition for Cultural Brokers
- Hosting Regional and National Gatherings

**Summary of the Position**

The Gathering and Events Coordinator is responsible for coordinating national gatherings and community engagement events that promote the training, research and other learnings developed from the NCBP project activities. The role will develop a strategic plan to support the goals of the Gathering activities within the national project.

The Gathering and Events Coordinator will work in collaboration with the NCBP Executive Committee, Advisory Committee, and Gathering Working Group. The role will build regional capacity in three host organizations to hold future Gatherings and will collaborate with the project evaluator to develop materials that reflect learning and impacts that support system change toward Cultural Brokers’ recognition.

The gatherings of Cultural Brokers will focus on cultural brokers engagement and peer-learning, with multi-sector stakeholder participation. The gatherings will range from online/ virtual activities, in-person small gatherings in Eastern and Western Canada, and one large national gathering.

**Duties and Responsibilities**

1. Develop and implement strategic plan for three-year Gathering activities

2. Oversee the coordination and delivery of events: 2 Regional Gatherings and 1 National Gathering

3. Participate in the recruitment, training, and mentorship of project staff
- Support staff to manage and implement all elements of pre
- and post-event planning activities, including schedule and agenda, event logistics and third
- party service providers

4. In collaboration with Communications Coordinators designs and implements communication tools (e.g. website, collateral materials, etc.) to promote and evaluate events, prepares and analyzes event reports and other metrics (e.g. surveys, participants feedback, etc.)

5. Work in collaboration with project evaluator to measure and document impacts, outcomes, and learnings in all Gathering events

6. Builds and maintains trusting relationships with team and community partners to deliver innovative and memorable gathering events

7. Develops relationships with national, regional and/or local vendors and suppliers and negotiates contracts, printing, decor, entertainment, gift companies, accommodation, transportation, audiovisual, etc.

8. Responsible for monitoring and managing project budget, forecasting, record keeping, and procuring program supplies

9. Develops policies, procedures, and standards of practice for Gathering and Events

10. Perform other administrative duties related to the project

11. Strictly adhere to privacy and confidentiality

12. Share vision and mission of Umbrella Co-op and National Cultural Brokers Project

13. Attend internal and external stakeholder meetings as necessary

**Qualifications**
- Post-secondary education or equivalent related experience in hospitality or event management, program management, community development or in social services in the settlement and integration sector
- Demonstrated experience in developing, planning, and implementing large projects or events
- Demonstrated background in budget management as well as financial forecasting and reporting
- Experience in community engagement/community consultation practices
- Familiarity with trauma-informed care practice and principles
- Ability to create culturally and inter-culturally safe and inclusive spaces rooted in migration experience
- Demonstrated ability to work independently and as a team and support other team members
- Proficiency in using MS Office, MacOS and other digital communication platforms
- Ability to communicate clearly and concisely, both orally and in writing, to

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