Athletics & Recreation Coordinator

2 months ago

New Westminster, Canada Douglas College Full time

**Work Arrangements**What Douglas Offers**
- We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace.
- Transit-accessible campuses
- Hybrid work arrangements for eligible positions
- Competitive salaries
- Excellent Health and Dental Benefits for eligible positions
- Defined-Benefit Pension Plan for eligible positions
- Professional Development funding
- Access to our Fitness Centres and Classes

**For more benefits information, **click here****

**The Role**
- The Athletics and Recreation (AR) Coordinator is responsible for coordinating, supporting and delivery of physical wellness programs and services through varsity sport, recreation, and continuing education programs. The responsibilities include leadership, development, implementation, assessment, communications, and operational and administrative support functions. Reporting to the Manager, Athletics and Recreation Operations, the AR Coordinator will be assigned primary responsibilities for a specific portfolio. This position collaborates with internal stakeholders and external partners to support department programs and services that contribute to organizational and department strategic goals. The AR Coordinator contributes to fostering a healthy, equitable, inclusive environment for the College community.**Responsibilities**

**Responsibilities**:
**1. Operational Leadership.**
a. participates in strategic and budget planning related to department programs, services, events and initiatives that align with the College’s Strategic Plan.
b. maintains current knowledge in assigned portfolio through research, networking, and professional development to contribute to effective delivery of programs and services.
c. identifies, recommends and implements changes to ensure operational efficiencies that align with college policies and SOPs, external governing body policies and procedures, and best practices.
d. researches best practices and emerging trends as part of an ongoing program assessment to make recommendations that promote an environment for student success.
e. contributes to fostering respectful, equitable, and inclusive environments for healthy campus community by ensuring compliance with college policies and demonstrating organizational values.
f. facilitates the annual cycle of employment and service contracts, including processing contract invoices.
g. supervises employees including recruitment, on/off boarding, training, scheduling and time sheet approvals.
h. coordinates daily operational activities including resource and staffing allocation to ensure standard service levels are maintained within operational budgets.
i. defines and communicates performance expectations and feedback including identifying appropriate training and developmental opportunities.
j. supports internal and external strategic relationships to support program success (e.g., municipalities, school districts, not-for-profits etc.)
k. participates and represents Athletics, Recreation or Sport Institute, as required, on internal and external committees and regulatory governing bodies (e.g., Pinetree Operating Committee, Canadian Collegiate Athletic Association (CCAA), Pacific Western Athletic Association (PACWEST), Northwest Athletic Conference (NWAC), National Intramural-Recreational Sports Association (NIRSA), British Columbia Recreation and Parks Association (BCRPA), etc.;)

**2. Delivery and Coordination of Programming, Services, and Events.**
a. coordinates and performs the operational and administrative processes to support the effective delivery of programs, and services e.g., athletics, recreation, Fitness Centre and continuing education programs.
b. plans, develops, implements and schedules athletic, recreation, and continuing education programming.
c. oversees the administrative and operational requirements for departmental events; e.g., Game Day Operations, Royals Athletics Banquet, Student-Athlete Orientation, Philanthropic fundraising events, conferences.
d. collaborates with internal and external stakeholders to organize and delivery department events including securing facilities, coordinating catering, confirming VIPs and guest speakers, equipment rental agencies, ticket registration and sales, awards purchases and allocation etc.
e. monitors and maintains program and operation budgets.
f. processes invoices, purchase and cheque requisitions, fee payments, reconciles accounts; and performs budget reporting and analysis.
g. collects program statistics, performs audits and assessments, and prepares reports related to data to inform changes to programming and services.
h. develops and maintains resources including training manuals, procedures, course materials, reports, forms and other documents to facilitate effective

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