Program Administrator

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:05/09/2024
**Req ID**: 37283
**Faculty/Division**: New College
**Department**: New College
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00010673

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacyof innovation and discovery that has changed the way we think about the world.

**Your opportunity**:
The Program Administrator is a critical member of the team that oversees the administrative functions of the New College undergraduate programs. The Program Administrator promotes a welcoming environment when advising faculty, staff, and both current and prospective students on a wide-range of academic guidelines and procedures. The incumbent will also be responsible for coordinating course schedules and timetables, room booking, examinations and the submission of final grades. In addition, the Program Administrator will help ensure the smooth operations of the Programs Office, and will be responsible for preparing a rang of reports, administering office procedures and maintaining relevant records.

**Your responsibilities will include**:

- Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
- Reviewing and approving changes to program requirements for exceptional cases
- Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors.
- Developing and maintaining procedures for administration of examinations
- Preparing and disseminating course timetables
- Determining logístical details required for the execution of admissions processes
- Collating and organizing data for various reports

**Essential Qualifications**:

- Bachelor’s degree in a relevant discipline, or an acceptable equivalent combination of education and experience.
- Minimum four (4) years’ of recent and related academic counselling and student service program administration in a university setting, preferably in the Faculty of Arts and Science.
- Experience with coordinating course timetables by determining program needs and space limitations through liaising with instructors, internal stakeholders and system administrators.
- Experience administering requirements of Collective Agreements, in particular CUPE 3902, Unit 1 and Unit 3.
- Experience and sound knowledge of best practices in advising and student services.
- Experience working with and advising international students and students from diverse backgrounds.
- Experience working in a high volume environment with multiple and competing deadlines.
- Advanced skills with Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook).
- Advanced skills with ROSI/ACORN, Degree Explorer, or other similar enterprise database solutions/CRM systems.
- Excellent oral and written communication, presentation, and interpersonal skills.
- Demonstrated time-management skills with the ability to effectively prioritize, multi-task and organize work, and meet tight deadlines while able to pay attention to detail.
- Demonstrated skills and ability to provide effective guidance and advice to students in a responsive, empathetic, thoughtful, and discreet manner.
- Knowledge and understanding ofequity, diversity, and inclusion.

**Assets (Nonessential)**:

- Experience working with Faculty of Arts and Science curriculum offerings and regulations.
- Knowledge of the University of Toronto College System.

**To be successful in this role you will be**:

- Honest
- Perceptive
- Possess a positive attitude
- Resourceful

**Please note that this is a six-month term position ending in December 2024.**

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

**Closing Date**: 05/17/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

**Lived Experience Statement

  • Program Administrator

    4 days ago

    Toronto, Canada Wellspring Cancer Support Foundation Full time

    Wellspring Cancer Support Foundation is seeking a Program Administrator. This is a full-time position with benefits located onsite at Wellspring Westerkirk House, 105 Wellness Way, Toronto. Reporting to the Program Manager, the successful candidate will provide a variety of types of administrative support for Wellspring’s cancer support team and will...

  • Program Administrator

    3 days ago

    Toronto, Canada Wellspring Cancer Support Foundation Full time

    Wellspring Cancer Support Foundation is seeking a Program Administrator. This is a full-time position with benefits located onsite at Wellspring Westerkirk House, 105 Wellness Way, Toronto. Reporting to the Program Manager, the successful candidate will provide a variety of types of administrative support for Wellspring’s cancer support team and will...

  • Program Administrator

    4 days ago

    Toronto, Canada Wellspring Cancer Support Foundation Full time

    Wellspring Cancer Support Foundation is seeking a Program Administrator. This is a full-time position with benefits located onsite at Wellspring Westerkirk House, 105 Wellness Way, Toronto. Reporting to the Program Manager, the successful candidate will provide a variety of types of administrative support for Wellspring’s cancer support team and will...

  • Program Administrator

    1 day ago

    Toronto, Canada Wellspring Cancer Support Foundation Full time

    Wellspring Cancer Support Foundation is seeking a Program Administrator. This is a full-time position with benefits located onsite at Wellspring Westerkirk House, 105 Wellness Way, Toronto. Reporting to the Program Manager, the successful candidate will provide a variety of types of administrative s

  • Program Administrator

    3 weeks ago

    Toronto, Canada Thomas College Full time

    **About us** We are professional, innovative, and our goal is to graduate students with an exceptional understanding of dental assisting.. Our work environment includes: - Work-from-home days - Growth opportunities - Entire Developed Curriculum - Training - Admin support - Admission support - Regulatory support - Vocational School support - Developed...

  • Program Administrator

    1 week ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:04/13/2023 **Req ID**: 30742 **Faculty/Division**: Faculty of Arts & Science **Department**: Munk Sch Global Affairs & Public Policy **Campus**: St. George (Downtown Toronto) **Position Number**: 00054594 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most...

  • Program Administrator

    2 months ago

    Toronto, Canada McGillivray Group Full time

    Are you looking to join a close-knit team with an entrepreneurial spirit where you can directly see your impact on the company's development and growth? At the McGillivray Group, we’re a passionate & motivated group of marketers, producers, creators, and entrepreneurs. We work in 3 key areas to build and elevate brands: - _BRANDS _- We deliver the...

  • Program Administrator

    1 day ago

    Toronto, ON, Canada Wellspring Cancer Support Foundation Full time

    Wellspring Cancer Support Foundation is seeking a Program Administrator. This is a full-time position with benefits located onsite at Wellspring Westerkirk House, 105 Wellness Way, Toronto. Reporting to the Program Manager, the successful candidate will provide a variety of types of administrative support for Wellspring’s cancer support team and will have...

  • Program Administrator

    4 days ago

    Toronto, ON, Canada Wellspring Cancer Support Foundation Full time

    Wellspring Cancer Support Foundation is seeking a Program Administrator. This is a full-time position with benefits located onsite at Wellspring Westerkirk House, 105 Wellness Way, Toronto. Reporting to the Program Manager, the successful candidate will provide a variety of types of administrative support for Wellspring’s cancer support team and will have...

  • Program Administrator

    3 days ago

    Toronto, ON, Canada Wellspring Cancer Support Foundation Full time

    Wellspring Cancer Support Foundation is seeking a Program Administrator. This is a full-time position with benefits located onsite at Wellspring Westerkirk House, 105 Wellness Way, Toronto. Reporting to the Program Manager, the successful candidate will provide a variety of types of administrative support for Wellspring’s cancer support team and will have...

  • Program Administrative Clerk

    2 months ago

    Toronto, Canada Christian Horizons (CA) Full time

    **Program Administrative Clerk** Toronto, ON The Program Administrative Clerk provides administrative support to the designated locations, assisting the Program Managers (PM) and Program Coordinators (PC) with clerical and administrative duties. They will be providing support to locations in an assigned area. They will ensure filing and maintenance of...

  • Program Administrator

    2 months ago

    Toronto, Canada Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario Full time

    **Program Administrator** Position Summary - The Program Administrator, under the direction of the Manager, is responsible for a wide variety of administrative duties by ensuring that all processes run smoothly and effectively. This includes the administrative support and coordination of all meetings, preparing related materials, and responding to...

  • Program Administrator

    2 months ago

    Toronto, Canada Ontario Arts Council Full time

    The Ontario Arts Council is a publicly funded agency of Ontario’s Ministry of Tourism, Culture and Sport. We award grants to professional artists and arts organizations in support of our mandate to foster the creation and production of art of the benefit of all Ontarians. Program Administrator (Indigenous Arts Programs) Competition number: 9-22 Deadline...

  • Program Administrator

    4 weeks ago

    Toronto, Canada OCAD University Full time

    Reporting to the Director, Office of Continuing Studies, the Program Administrator is responsible for the provision of front-line reception services, registration system operations, student advising, and general administrative support to the School of Continuing Studies.*** **Summary of Responsibilities**: - Update and maintain student records using the...

  • Administrative Officer, Programs

    7 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:06/06/2023 **Req ID**: 31800 **Faculty/Division**: VP & Provost **Department**: Hart House **Campus**: St. George (Downtown Toronto) **Position Number**: 00054796 **Description**: **About us**: Hart House is a centre for experiential education outside the classroom at the University of Toronto. Since it opened in 1919, Hart House functions...

  • Administrative Officer, Programs

    2 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:06/06/2023 **Req ID**: 31800 **Faculty/Division**: VP & Provost **Department**: Hart House **Campus**: St. George (Downtown Toronto) **Position Number**: 00054796 **Description**: **About us**: Hart House is a centre for experiential education outside the classroom at the University of Toronto. Since it opened in 1919, Hart House functions...

  • Undergraduate Program Administrator

    1 month ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...

  • Program Administrator

    3 days ago

    Toronto, Canada Toronto Metropolitan Full time

    **About Toronto Metropolitan**: At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines...

  • Manager, Programming Administration

    2 months ago

    Toronto, Canada TORONTO INTERNATIONAL FILM FESTIVAL Full time

    **MANAGER, PROGRAMMING ADMINISTRATION** **Permanent** **Full-time** **Festival Programming** TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Bell Lightbox. Our mission: To...

  • Program Administrator

    2 months ago

    Toronto, Canada Ontario Arts Council Full time

    In accordance with the OAC’s hiring mandate for this designated program area and pursuant to Section 24 of the Ontario Human Rights Code, the selection will be limited to Indigenous (First Nations, Inuit, M_ - é_ - tis)_ **The Ontario Arts Council (OAC) requires **an experienced Administrator to provide key administrative and logístical support services...