Admin Assistant Buyer

3 weeks ago


Mississauga, Canada Cleo Full time

Administrative Assistant
- Buying Team **Overview of Role**: Support the buying team in all administrative functions relating to order maintenance and management. Order Management and Maintenance: Ensures orders are processed correctly, guaranteeing scheduled delivery dates and appropriate quantity/quality assortments by:o Inputting, writing complete and appropriate specifications and organizing orders.o Full style & Purchase order creation - Confirming orders by verifying delivery dates, details, and procedures as related to downloading, updating and maintaining the delivery schedule. Following up with vendors on incomplete or inaccurate shipping dates or packaging and ticket instructions. Processing, changing and communicating purchase order changes to all involved parties. Performs the necessary statistical and administrative tasks, which will enable the buyer to make the most profitable merchandise selections. Maintain departmental reports and records. Shipping and receiving packages - Responsible for accurate and timely updates to all style attributes for reporting purposes - Effectively tracks status of all photo shoot / Ecom samples by due date timelines. - Ensure all Brand related images have been collected by the vendor and properly labelled. Various administrative duties including filing product submissions, boxing samples for donations, labelling samples for meetings. - Willingness to assist with other related duties as assigned. **Job Requirements**- Experience in a previous administrative role in a buying office an asset but not required. Excellent teamwork skills. Highly effective project management, prioritization, multi-tasking, and time management skills to meet deadlines. Outstanding written and verbal communication skills with attention to details. Energetic, self-motivated, and results oriented. Proven team player who is both flexible and adaptable. Basic inventory management skills. - Ability to work within a fast-paced environment and build/maintain effective internal/external relationships.


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