Finance Services Officer

4 weeks ago

Vancouver, Canada Cathay Pacific Full time

FIN - Financial Services
- Vancouver, Canada
- Cathay Pacific
- Application Deadline
31 May 2024

Company Description

Move Beyond To move people forward in life - We are the people behind Cathay Pacific. We are proud of our Hong Kong heritage but equally proud of the global, diverse workforce that makes us who we are. We are relentlessly driven to create lifetime customer loyalty, value for our shareholders and satisfaction and enrichment for our employees. We are a complex global business, but we are also family. And whether we are in the cockpit or behind a desk, moving cargo, checking our passengers in or ensuring they are safe and comfortable while in the air, we are all one team, focused on delivering one world-class airline operation. Join us and discover just how far you can go

Role Introduction

Cathay Pacific Airways is looking for a motivated individual to join the Finance as a Finance Services Officer based in Vancouver, Canada. The individual will support the Finance Manager and local business units to ensure robust control and compliance of financial operations in addition to conducting accounting and finance activities in line with established company policy and local regulatory requirements.

**_ Overview_**

**Administration and Supplier Management**
- Manage and maintain accurate local inventory and asset registers
- Ensure vendor details and delegation of authority list is up-to-date in SAP at all times
- Ensure rates in SAP Flight-to-Settle module are correct and inform Head Office Purchasing department of required changes as necessary
- Handle Finance Purchase Order creation and issue invoices as required
- Process local invoices including Flight-to-Settle invoices
- Monitor rejected payments and provide assistance to local vendors
- Any other reasonable task as required

**E&A**
- Emergency and Accident and Crisis Response responsibilities as required

Key Responsibilities

**Compliance - Legal, Taxation, Regulatory Reporting**
- Fully comply with all applicable laws and regulations, including maintenance of necessary accounting records as per local requirements
- Prepare declarations and deposits of accounts to banks, Chamber of Commerce and other local bodies as required
- Prepare Value Added Tax, withholding tax, noise, airport and other tax declarations and payments in accordance with local legislation

**Control and Risk Assessment**
- Ensure the company’s principle accounting policies are followed, such as the Finance Manual (Head Office), Outport Accounting and Internal Control Manual (overseas countries) and Credit Control Policy and Guidelines
- Ensure proper authorisation of contracts and expenditures
- Support regular audits (at least annually) on finance processes to identify any breaches of, or risks to, company policies
- Report any breaches of Company policy

**Management and Financial Reporting**
- Ensure timely and accurate recordings of revenue, expenses and balance sheet items in the general ledger
- Compile monthly and annual accounting schedules, bank reconciliations and other account reconciliations
- Ensure preparation of cash flow forecast summarising cash movements within the port
- Assist in preparation of budgetary and ad hoc analysis as required

**Cost Control**
- Assist in preparation of submissions for overhead and route costs budgets and forecasts
- Review actual spend compared to budget and encourage cost savings where appropriate
- Prepare monthly analysis for the Finance Manager/Supervisor as required
- Provide financial analysis to assist business units with local contract negotiations

**Credit Control**
- Ensure compliance with established credit policy for appointing new agents and work with the sales teams to evaluate potential new agents in line with this policy
- Assist Sales and Finance Managers to obtain necessary security from agents
- Work with the sales teams to stay informed of the financial status of agents to minimise exposure and losses
- Identify any default payments and pursue collection through Billing and Settlement Plan, bank guarantees, collection agents, legal avenues, etc.

**Banking and Treasury**
- Assist the Finance Manager/Supervisor to oversee the cash management process, including petty cash across local offices and replenishment of funds
- Ensure banking records are kept up-to-date and appropriate bank account reconciliations are performed

**Business Support and Process Improvement**
- Assist the Finance Manager to identify opportunities for process improvement and working efficiency
- Provide Finance-related support to other local departments as required
- Provide support to Regional Finance Office with country-related and local language matters as required

**Requirements**:
**Academic Qualifications**:

- Completion of High School / GED or equivalent combination of education, training, and experience in Accounting is required

Experience in the airline industry is an advantage

**Knowledge, Skills, Training and

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