HR Administrator
2 weeks ago
Mimak Care Corporation is a growing company looking to fill a vacant position of HR administrator to support our Human Resources department. Your primary task will be as the first point of contact for employees and 3rd parties. This is a fast-paced job and we are looking for a quick learner with excellent communication skills to fill this position.
Your administrative roles will consist of managing various HR documents such as employment contracts, onboarding company policies, payroll and updating internal databases. Other than this, you will assist our staffing department in their hiring and scheduling process, making calls and interacting with our clients.
You also need to be well-versed in using LinkedIn and Indeed for researching, approaching, and connecting with the right talent. On a regular basis, you will also create reports that will help in getting a better picture of the hiring trends, and employee turnover rate of the company.
**Responsibilities**
Here is a look at all the job responsibilities of an HR administrator:
- Selection, recruitment and onboarding process for new employees and independent contractors
- Helping to ensure HR policy and legislative compliance requirements are met across multiple provinces
- Completion of new hire paperwork and company policy training
- Coordinating HR projects (e.g., meetings, training sessions, surveys and feedback, etc.), and managing employee requests
- Work with employees and managers to support the employee experience for our partners, remote and field team
- Professionally manage confidential employee and company information and files
- Organize, maintain and update internal databases with digital personnel records of relevant employee information
- Keep a track record of leaves such as sick or maternity
- Update company policies and FAQ Documents in lieu of Director/VP of HR.
- First point of contact with employees on HR-related issues
- Update, maintain, and present reports with KPIs such as turnover rates and hires by each department.
- Assist with payroll processing
- Gather staffing needs from various stakeholders, and create and publish job ads.
- Administer performance management program by monitoring employee appraisals and salary revisions.
- Provide guidance on employee behavior and launch investigations
- Provide training and development opportunities
- Revise and suggest changes in company policies
- Take meeting minute notes
- Calculate staff entitlements such as annual leaves
- Administer background checks, and other pre-employment screening.
- Prepare correspondence, arrange meetings, processing confidential reports and documents.
- Handle all employee queries, written or verbal with the utmost confidentiality.
- Brings issues to managers’ notice
- Keep up to date on current issues and matters related to the HR department.
- Frequently interact with stakeholders to disseminate information.
- Organize and supervise all travel arrangements for employees.
**Mandatory Skills and Requirements**
- High level of integrity and maturity, sense of accountability and professionalism
- High standards of ethics, discretion and ability to use diplomacy and maintain confidentiality in handling sensitive situations
- Team-focused with ability to adapt and support organizational change, solve problems creatively, and adjust approach as necessary
- Ability to work well under pressure and meet multiple deadlines in a fast-paced environment
- Ability to exercise good judgment, show initiative and be proactive
- Proficiency in MS office and ability to adapt quickly to changing technology
- Present information in forms, tables, and spreadsheets.
- Superb organizational and analytical skills with high attention to detail and an ability to prioritize important projects
- Ability to build and maintain effective relationships with colleagues and contribute to a positive team atmosphere
- Ability to create reports and meet tight deadlines
- Skilled in performance management and employee benefits administration.
**Preferred Education and Qualifications**
- Previous experience in an office administration or human resources related role an asset
- College diploma in human resources or related field
- Knowledgeable in Canadian Employment Law, Provincial Employment Standards, Ministry of Labour Regulations, and Canadian Human Rights
- Knowledgeable in principles of Diversity, Equity, Inclusion and Belonging
- Experience with accounting and/or payroll an asset
**Job Types**: Full-time, Permanent
**Salary**: $25.00 per hour
**Benefits**:
- Work from home
Schedule:
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- On call
- Weekend availability
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- London, ON N6H 0G9: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Human resources: 1 year (required)
Work Location: Hybrid remote in London, ON N6H 0G9
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