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Payroll / Accounting Administrator

4 weeks ago

Vancouver, Canada Justice Education Society of BC Full time

**ABOUT JES**

The Justice Education Society of British Columbia (JES) is a non-profit organization with over 30 years of experience with a vision to provide Justice for All. We seek to improve access to justice, to promote human rights, and to protect the fundamental freedoms of all people—including women, children, Indigenous peoples, and marginalized populations. We are driven by the belief that building a person’s legal capability, and strengthening the justice systems that serve them, has the power to create a more equitable society.

JES has built a strong international reputation as an innovative organization that values collaboration, diversity, and sustainable impact, and is leading the sector in progress on Canada’s Justice Development Goals and the UN Sustainable Development Goals of Quality Education, Gender Equality, and Peace, Justice, and Strong Institutions. All our initiatives are grounded in our mission to empower people to access and deliver justice in Canada and globally.

Our commitment stretches across continents: JES has successfully implemented impactful access-to-justice projects in 24 countries with the support of diverse sources of funding including provincial, federal, and overseas governments. JES currently has offices in BC, Guatemala, Honduras, Guyana, Panama, Saint Lucia and works in El Salvador, Costa Rica, Colombia, Grenada, Dominica, and Saint Vincent and the Grenadines.

**THE ROLE**

Reporting to the Director of Finance, the Payroll/Accounting Administrator is responsible for supporting the processing and recording the payroll and accounting operations of the organization. This includes processing and recording payroll across all foreign jurisdictions where JES operates, preparing journal entries and reconciling accounts, maintaining an adequate system of payroll and accounting records, and implementing a comprehensive set of controls and budgets designed to mitigate risk in financial record keeping.

**KEY AREAS OF RESPONSIBILITIES**

**Payroll and Administration**
- Process and/or record payroll for all staff in Canada and all foreign jurisdictions where JES operates. Work with international accountants as needed to ensure compliance with prevailing tax and benefits requirements, including all ancillary reporting, retirement program remittances, and foreign social security remittances.
- Record and reconcile financial transactions related to JES employee benefits plans, including reconciling monthly benefit invoices.
- Prepare appropriate journal entries and accurately record full-cycle payroll expenses in Sage Intacct.

**Full-Cycle Accounting and Fixed Assets**
- Calculate and record journal entries for prepaid expenses, deferred revenue, overhead, bank account revaluations, etc.).
- Complete the monthly reconciliations for all balance sheet accounts and selected vendor (credit cards) accounts.
- Create and maintain fixed assets listings for all JES assets in compliance with JES and Funder requirements.

**Accounts Payable/Receivable/Donations**
- Relief to support the Guatemala Accounting Administrator, as required, to:

- Process vendor invoices, credit card receipts, expense reports, client invoices and/or cash receipts or electronic client payments for multiple projects in accordance with JES' and various Funder's policies and practices.
- Process payments (checks, wire transfers, direct deposits, etc.).
- Process and reconcile donations in multiple systems (BasicFunder, Keela and Sage Intacct).

**Financial Reporting**
- Assist with building project and program reports (multi-currency financial and statistical managerial reports) in Sage Intacct.
- Assist with importing project and program budgets into Sage Intacct.
- Act as the “super-user” for staff support for payroll and accounting programs.
- Participate in cash flow management, including making recommendations on inter-account transfers.
- Assist the Director of Finance with internal and external financial reporting.
- Assist the Director of Finance with project and JES audits.

**Other**
- Assume additional responsibilities as needed to drive our mission forward.

**THE PERSON**

**Knowledge, skills, and experience**
- 3+ years Canadian payroll and full-cycle accounting experience required.
- Thorough knowledge and understanding of payroll and accounting principles and procedures.
- Ability to deliver quality work on tight deadlines, with strong organization and priority setting skills.
- Advanced computer skills, specifically in Excel (pivot tables, vlookups, etc.) and with computerized accounting systems.
- Knowledge of Sage Intacct is an asset.
- Knowledge of payroll software (ADP, etc.) is required.
- Effective verbal and written communication skills in English; Fluency in Spanish would be an asset.
- Strong organizational skills and the ability to maintain detailed records.
- Strong interpersonal and analytical skills required.
- Accurate data entry and superior attention to detail.
- Prove