Payroll Specialist

6 months ago

Vancouver, Canada Zymeworks Inc. Full time

**Company Description**

**Why Work With Us**

Nothing is more critical to our success than the quality of our team. The work we do is meaningful and impactful - we care about each other as well as the patients we serve. We offer challenging career opportunities, competitive benefits and an environment that recognizes and rewards performance.

Zymeworks is proudly headquartered in our brand new, net-zero facility located in the vibrant Main St biotech hub of Vancouver, BC, with operations in Bellevue, WA, Dublin, Ireland, Singapore and the Bay Area.

**Work Requirement**

**Key Responsibilities**
- Manages full scope of payroll process across all North American entities.
- Process semi-monthly Canadian/US payroll, ensuring all deadlines are met, including preparing payroll input, and ensuring accuracy, authorization, and compliance and act as back-up for Global payroll processing.
- Accurately prepare, review, and enter pay related items within Payroll systems.
- Perform complex payroll calculations (e.g. retroactive payments, maternity/parental leaves, payroll adjustments) and update related systems as needed.
- Process pay reversals and payroll adjustments to maintain accuracy and completeness of employee payroll records.
- Responsible for payroll tax activities and research laws and regulations regarding taxes and
- payroll withholding procedures.
- Oversee the reconciliation of all government remittances and year-end filings including T4, T2200, ROE, WCB, EHT, W-2, W-2C, ACA, Form 941 and 940, RRSP and 401K.
- Manages Workers Compensation remittances for all states and provinces and applies for insurance in new states/provinces, as required.
- Engage with employees to respond to their queries and external agencies on matters relating to payroll, in a timely manner.
- Investigate payroll issues, identifying causes, and formulating recommendations for resolution and assists in the resolution and in making the final determination on these.
- Issue Records of Employment; and complete Service Canada requests for Payroll information.
- Amend ROE’s and process YTD adjustments as needed of employee data.
- Assists finance team and internal and external auditors with quarterly reviews, year-end audits, and Sarbanes-Oxley (“SOX”) audits of procedures and controls as needed.
- Act as main point of payroll contact for internal/external stakeholders.
- Work closely with Human Resources team to ensure timely and accurate data transition to payroll.
- Set up employee pay profiles including pay, deductions, and time entry processes.
- Reconcile month-end duties such as vacation accrual, payroll clearing, journal entries, etc.
- Identifies and implements payroll process improvements that will scale with corporate growth.
- Ensure data integrity, accuracy of information and reconciliation of data across all systems.
- Payroll set up including state registrations and new entities, working closely with the legal team to ensure compliance.
- Other ad-hoc analysis as required from time to time.
- Review payroll documentation for accuracy through audit reports; making necessary adjustments and obtaining necessary approvals.
- Documents processes and contributes to documentation and procedures.
- May perform other related and ancillary duties as assigned (special projects and initiatives).

**Education and Experience**
- Strong understanding and knowledge of Payroll legislation and procedures
- Cross border (Canada / US) or global payroll processing experience strongly preferred.
- A minimum of 3 years of experience in payroll.
- Experiences with ADP Workforce is preferred.
- PCP payroll designation or US FPC/CPP designation is strongly preferred.

**Skills and Abilities**:

- Working knowledge of Canadian and US payroll rules/legislation and employment legislation required.
- Working knowledge of practices and procedures related to payroll.
- Experience working with ADP Workforce Now is an asset.
- Detail-oriented, accurate, organized, and self-motivated with the ability to prioritize workload.
- Resourceful and proactive in finding solutions and driving continuous improvement and efficiency.
- Ability to work in a team environment and foster effective working relationships with managers, employees, vendor providers and other external and internal stakeholders.
- Ability to maintain confidentiality of information and use discretion.
- Ability to communicate effectively both verbally and in writing.
- Ability to function under pressure and meet multiple service demands.
- Proficient with Office 365 (Word, Excel etc.).

**Total Rewards**

We offer a comprehensive total rewards package, which includes competitive salaries, generous benefits, an outstanding work environment, and excellent opportunities for professional growth. We regularly benchmark our compensation against leading biotechnology companies in our geographies.

The Canadian base salary range for this full time position is $60,000 - $92,000 + bonus + equity +

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