Administrative Coordinator

7 months ago

Richmond, Canada Verve Senior Living Full time

Come join us and help make a difference in the lives of older adults As employees at Verve Senior Living, our primary goal is to help each person, have a great day, every day Our employees thrive on collaboration and have a passion for excellence, achieving multiple awards including the Order of Excellence in Quality from Excellence Canada and being named one of Canada's Best Managed Companies. As part of our team, the things you do are key to helping us achieve our shared vision of helping seniors live longer, better. Oh, and you'll also have a lot of fun doing it. Want to join us?

**About the company**:
Verve is comprised of a collaborative and diverse team of individuals who are committed to making a difference in the lives of Seniors. Our employees are given the chance to take on the challenges of the future and collaborate with others to innovate and create solutions in a leading Company. Respect for others and giving back to the community makes a career with Verve fulfilling.

At Verve we aim to be an integral part of the surrounding community. Each residence/home is actively involved in initiatives in their area, therefore maintaining external engagement. A few examples of non-profit organizations that Verve Homes and Offices support are the Alzheimer’s Society, Children’s Hospital, Shoebox Project, Heart and Stroke Foundation, and Canadian Cancer Society.

**About you**:
Looking for an independent worker who requires little direction and loves working under pressure in a fast-paced environment. Someone who is extremely organized and loves helping the regional support team stay organized. You should be able to effectively multi-task, problem solve, and have the ability to prioritize your workload.

**Position Description**:

- Prepare and follow-up with various correspondence
- Scheduling and coordinating calendar appointments
- Maintains an ongoing awareness of the VP Operations’ goals and objectives, issues requiring resolution, tracking priorities and follow-up actions requiring immediate attention
- Prioritize & manage multiple projects simultaneously, and follow through to completion
- Assist with reviewing documents & reports and follow up with outside parties as required
- Drawing up and comprehensively managing expense accounts
- Prepare meeting agendas and prepare minutes from meetings
- Assure discreet handling of all company business
- Prepare and follow through with regional team travel arrangements
- Initiate, monitor and provide analytical support for efficiency and process improvement initiatives
- Develop, updates, and implements policies, processes, and goals
- Predict needs - As our regional team members are juggling many things, they will need you to be ahead of the curve. If they are heading into a meeting, you’ll be the person who has all the documents ready so they can join prepared and with confidence

**Summary of Qualifications & Requirements**:

- Minimum 3 years’ experience supporting at a senior management/executive level
- Advanced knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
- Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
- Demonstrated commitment to completion of projects on a timely basis
- Excellent verbal, written and keyboard skills and organizational skills
- Expert-level written and verbal communication
- Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset

Please note that we offer competitive pay, a comprehensive benefits package, free parking and programs to continuously develop and recognize employees.

**_Verve Senior Living is an inclusive, equitable and accessible workplace. We are dedicated to building a team that reflects the diversity of the residents and communities in which we live and serve. If you require accommodation for an portion of the recruitment and hiring process, please let us know."_

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