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Business Operations Assistant

3 months ago

York, Canada ESS Support Services Full time

**Overview**:
ESS Support Services is seeking a highly organized and detail-oriented individual to join our team as Business Operations Assistant. As a Business Operations Assistant, you will play a crucial role in supporting the day-to-day operations of the Business Operations Department. This is a great opportunity for someone who enjoys administrative tasks, has a strong attention to detail, excellent computer skills and customer service skills.

**Duties and Responsibilities includes but not limited to**:

- Supports the department in the day-to-day operation.
- Enters computer data, creates, edits and maintains clients Master/Actual schedules using AlayaCare and other software as required.
- Updates progress notes in AlayaCare or make comments in designated software when needed
- Assists with various projects utilizing MS Office or other programs used by the Agency.
- Assist with preparation, formatting, and maintenance of written documents e.g. templates, calendars and forms.
- Taking registrations for program event and scheduling appointment.
- Maintains knowledge, observes, practices and enforces appropriate procedures in regards to Fire, Safety, Quality and environmental standards. Monitors, promotes, practices and enforces Occupational Health and Safety policies and procedures.
- Assumes other duties that may be assigned from time to time.

**Qualifications**:

- Ontario Secondary School Graduation Diploma with post-secondary education and/or business experience.
- Experience working with seniors an asset
- Excellent interpersonal, oral, and written communication skills, with attention to details, diplomacy and good judgment
- Excellent computer skills; strong working knowledge of Microsoft Office particularly Excel, Word, Outlook, and Internet search engines.
- Experience in using AlayaCare, an asset
- Excellent time management, problem solving and organizational skills
- Ability to handle physical demands of the job, its competing demands and busy office environment
- Ability to work independently and as a team member
- Ability and willingness to learn new software as required
- Able to provide proof of 2 dose COVID-19 vaccination, upon hire

**Additional Information**:

- To protect the health and safety of our employees, clients and their families and in the interest to follow strong public health measures, it is a requirement of employment at ESS Support Services to be fully vaccinated against COVID-19. ESS Support Services will consider cases needing accommodation as stipulated by the Ontario Human Rights Code._
- In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) ESS Support Services will provide accommodation, accessible formats, and communication supports for the interview upon request._

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: $20.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- On-site parking
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- On call
- Weekends as needed

**Education**:

- DCS / DEC (preferred)

Work Location: Hybrid remote in York, ON M9N 3B3

Application deadline: 2024-04-15