Corporate Legal Secretary

3 weeks ago

Toronto, Canada TMF Group Full time

**Job no**: 564112

**Work type**: Full time

**Location**: Toronto, Canada

**Categories**: Entity Management

**Office Location**: Canada - Toronto

**About TMF Group**:
TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group’s teams in 120 offices.

**About the Role**:
Our clients trust us to manage their companies of all sizes and comply with national and international rules and regulations that’s why we are searching for an excellent Corporate Legal Secretary to join our team. Could it be you?

**Key Responsibilities**:
The main responsibility will be to ensure you are maintaining entities compliant in multiple jurisdictions across Canada while adhering to tight deadlines.
- Manage multiple clients with transactional and corporate governance work;
- Deal with compliance queries and general entity management requests, on a day-to-day basis from clients, auditors and internal staff;
- Maintaining and updating Corporate Minute Books in different jurisdictions;
- Organizing and attending board committee and general meetings and producing resolutions, minutes;
- Draft resolutions for the Annual General Meeting as per different jurisdictions;
- Ensuring all Companies Act filings and registrations are made in a timely and accurate manner for the client entities;
- Assisting with entity incorporation and extra provincial registrations and business names;
- To work simultaneously with various entity and file management platforms.
- Assist with the opening of bank accounts

**About the profile**
- Minimum 2 to 5 years of experience as a Corporate Legal Secretary or similar position gained in a legal environment;
- Extensive legal document drafting experience;
- Fluent in English, both written and spoken;
- Exceptional proofreading is required to ensure the accuracy of the documents and correspondence;
- Detail-oriented, analytical, flexible, and able to adjust to changing work demands;
- Experience working on cross-functional teams in a highly matrixed environment.
- Strong organizational and time management skills;
- Ability to form relationships with clients and create confidence;
- Analytical, flexible and able to effectively prioritize workload;
- Self-motivated and able to work both independently and as part of a team;
- Thrives under pressure and is result oriented;
- Experience with Trust and co-operative societies is preferred.

**Advertised**: 10 May 2023 Eastern Daylight Time
**Applications close**: 11 Jun 2023 Eastern Daylight Time

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