Confidential Assistant to The Dean

2 weeks ago

Vancouver, Canada Simon Fraser University Full time

Union/Affiliation:
**C.U.P.E. Local 3338**
- Pay range:
**$26.77 hourly plus 9% in lieu of benefits**
- SFU Department Descr:
**Faculty of Communication, Art & Technology - Office of the Dean**
- Position Grade:
**8**
- # of openings:
**1**
- Biweekly Hours:
**70**

As Secretary to the Dean, the incumbent screens incoming calls to the Dean, schedules appointments and maintains the Dean's calendar; responds to requests for information and handles routine and general problems; assists the Dean with the preparation of reports and correspondence; types letters, reports, research papers, and general and confidential correspondence, designs and develops presentations; creates, reviews, archives and maintains electronic and paper based files and records; provides secretarial and administrative support to Faculty Committees; provides clerical support for the management and administration of Faculty budgets, programs and services; coordinates faculty appointments, renewals, tenure and promotion, leaves, and salary reviews; arranges travel; and provides a range of secretarial and clerical support services for events, workshops, seminars, and special events.

Qualifications:

- 5 years of related experience.
- An equivalent combination of formal education, certificate/program of study ad experience is acceptable.
- 70 wpm keyboarding skill with high degree of accuracy.
- Word, Access, Excel, PowerPoint, Explorer, Eudora/Outlook, Calendaring) at an advanced level.
- Ability to use enterprise level information systems (e.g., PeopleSoft, SAP or equivalent) at an intermediate level.
- Excellent knowledge of standard office practices, methods, and equipment.
- Excellent knowledge of grammar, punctuation, spelling, and composition.
- Excellent oral, written and interpersonal communications skills.
- Excellent organizational, analytical, and problem-solving skills.
- Ability to compose correspondence.
- Ability to take and transcribe meeting minutes with accuracy.
- Ability to exercise mature judgement and initiative.
- Ability to exercise tact and discretion when handling sensitive and confidential information.
- Ability to work independently and meet deadlines.
- Ability to perform arithmetic calculations with a high degree of accuracy.
- Ability to provide instructions and direction to others.

**Must have the ability to arrange suitable transportation to various work locations.**

**Assignment End Date: January 5, 2024.**

**Please include your cover letter and resume in one attachment.

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