Administrative Assistant

3 weeks ago


Wallaceburg, Canada St. Clair Catholic District School Board Full time

JOB POSTING

Hiring the Position of

Administrative Assistant - Superintendent of Education

**Position**: Administrative Assistant - Superintendent of Education

**Union/Association**: Administrative Services Group (ASG)

**Posting #**: 3638192

**Date Posted**: November 23, 2023

**Closing Date**: November 30, 2023 at 4:00 p.m.

**Employment Status**: Permanent, Full-Time

**Work Hours Schedule**: 35 hours per week

**Location**: Catholic Education Centre

**Annual Salary Range**: $56,641.00 - $70,494.27

**Start Date**: January 8, 2024

If Interested

**Responsibilities**:
Reporting to the Superintendent of Education, the Administrative Assistant will:
Provide professional administrative, secretarial and clerical support to the Superintendent of Education and Catholic Learning Services Team, working collaboratively with the Executive Assistant and Administrative Assistants, as part of the team.

Handle complaints, problem solve, provide solutions and walk-through steps of procedures within responsibility and relay inquiries to appropriate administrative personnel.

Review all documents, reports, and correspondence for format, content, grammar, and spelling.

Generate and prepare various reports, materials and documentation including meeting minutes, agenda, draft reports and communications, presentations, etc.

Support the approval, reproduction and distribution of various written/digital materials.

Manages purchasing, expense reporting, accounting and budget tracking for the Superintendent and departments, including SFE entries, Ministry reporting, projections, purchasing card, etc.

Liaise with and assist school and Board staff with the organization and administration of related tasks (e.g. inventory, ordering, scheduling meetings, align work, maintain documentation, etc.).

Interact in a courteous manner with various stakeholders and support professional communication.

Manage sensitive and confidential issues and data.

Liaise with other public agencies, unions, associations, stakeholder groups, school administration, committees and the Ministry of Education.

Provide timely and professional response to parents, students, the public and others in the community.

Support planning and implementation of activities/materials for meetings, workshops, Board functions and special events/initiatives.

Other duties as assigned.

Qualifications and Skills

Completion of a two-year Community College diploma, preferably in Office Administration.

Minimum of three (3) years previous recent, related work experience.

Microsoft Office Specialist certificate preferred.

Exceptional interpersonal, oral and written communication and conflict management skills.

Demonstrated ability to develop and maintain sound working relationships with internal and external stakeholders and maintain high level of diplomacy and confidentiality in dealing with issues of sensitive or personal nature.

Experience working in a fast-paced professional office environment where time management, resourcefulness, flexibility, and the ability to set priorities and problem-solve is required.

Basic understanding of accounting terms and principles.

Strong communication, interpersonal, organizational and problem-solving skills.

Strong attention to detail.

Ability to adhere to strict timelines and multi-task in a highly dynamic environment.

Ability to maintain composure and respond with confidence and tact in stressful situations.

Ability to maintain a high level of confidentiality.

Accommodation

Please advise the Human Resource Services Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially.

Thank You

Director of Education Chair of the Board 420 Creek Street

Scott Johnson John Van Heck Wallaceburg, ON N8A 4C4

**Telephone**: 519-627-6762

**Fax**: 519-627-8230



  • Wallaceburg, Canada Five Star Tool and Die Limited Full time

    We are seeking an Office Assistant to join our team! You will be responsible for providing administrative assistance to the Program Manager in our Engineering Department. This position will evolve, and would be great for someone who likes the challenge of learning and taking on new tasks. **Duties**: - Provide administrative support to the program...


  • Wallaceburg, Canada Select Finishing Full time

    Various secretarial duties including but not limited to: answering phones, filing, front line point of contact with employees/customers and vendors - Attention to accuracy when entering payable and receivable into accounting software, auditing of invoices from vendors to purchase orders - Ensure documents are kept updated and respond to requests for...


  • Wallaceburg, Canada Bethel Pentecostal Church Full time

    : The Office Administrator will be the first point of contact for anyone calling or visiting our Church. This position will undertake a variety of office support tasks and work diligently under pressure. As well, be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better...

  • Summer Student

    4 weeks ago


    Wallaceburg, Canada Community Living Wallaceburg Full time

    This position will perform a range of administrative tasks associated with a busy Human Resource Department including but not limited to: - Recruitment - assist with the review and processing of resumes and support new hire orientation - Electronic employee files - sort and transfer documents to 365 - Health and safety - participate in and support the...


  • Wallaceburg, Canada St. Clair Catholic District School Board Full time

    Assistant Superintendent of Education - Board Math Lead (12-month term with possible extension based on Ministry funding) In addition to these responsibilities, the Assistant Superintendent of Education - Board Math Lead is entrusted with the task of ensuring that programs and services integrated into St. Clair Catholic schools align with the board's...

  • Office Manager

    1 month ago


    Wallaceburg, Canada Bedrooms & More Mfg. Ltd. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 3 years to less than 5 years **Tasks**: - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assist in the...


  • Wallaceburg, Canada St. Clair Catholic District School Board Full time

    **Hiring the Position of Disability Support Specialist*** Position: Disability Support Specialist Union/Association: Administrative Services Group (ASG) Posting #: 3540603 Date Posted: June 28, 2023 Employment Status: Permanent, Full-Time Work Hours Schedule: 35 hours per week Location: Catholic Education Centre, Wallaceburg Salary Range: $56,641 -...


  • Wallaceburg, Canada St. Clair Catholic District School Board Full time

    Hiring the Position of Disability Support Specialist **Position**: Disability Support Specialist **Union/Association**: Administrative Services Group (ASG) **Posting #**: 3540603 **Date Posted**: June 28, 2023 **Employment Status**: Permanent, Full-Time **Work Hours Schedule**: 35 hours per week **Location**: Catholic Education Centre,...


  • Wallaceburg, Canada Levante Living Full time

    1. The UCP is responsible for providing the highest degree of quality care and services by administering medication and treatments in a safe organized manner by law and in accordance with prevailing practices as set out by the pharmacy. 2. Reviews, reads, documents and communicates pertinent information about residents. 3. Receives medication updates. 4....


  • Wallaceburg, Canada Levante Living Full time

    1. The UCP is responsible for providing the highest degree of quality care and services by administering medication and treatments in a safe organized manner by law and in accordance with prevailing practices as set out by the pharmacy. 2. Reviews, reads, documents and communicates pertinent information about residents. 3. Receives medication updates. 4....


  • Wallaceburg, Canada Levante Living Full time

    1. The UCP is responsible for providing the highest degree of quality care and services by administering medication and treatments in a safe organized manner by law and in accordance with prevailing practices as set out by the pharmacy. 2. Reviews, reads, documents and communicates pertinent information about residents. 3. Receives medication updates. 4....


  • Wallaceburg, Canada St. Clair Catholic District School Board Full time

    Hiring the Position of Specialist - School Support **Position**: Specialist - School Support **Union/Association**: Administrative Services Group (ASG) **Posting #**: 3574013 **Date Posted**: August 22, 2023 **Employment Status**: Temporary, Full Time **Work Hours Schedule**: 35 hours per week **Location**: Catholic Education Centre,...


  • Wallaceburg, Canada Walpole Island First Nation Full time

    **Position**: Under the direction of the Ontario Works Program Manager, the Case Management Worker is responsible for delivering a complex social assistance program for Ontario Works participants, assisting individuals to achieve self-reliance and independence from the social assistance system. **Requirements**: A) SKILLS — Analytical, problem-solving,...


  • Wallaceburg, Canada Whyte's Foods Inc Full time

    _**.**_ - **Job Location in Wallaceburg, ON**_ **Accounts Payable Clerk**: **Summary**: Process of accounts payable invoices, reconcile accounts payable sub-ledger to vendor statements and respond to vendor inquiries. Process weekly cheque runs and manual cheques as required. **Responsibilities**: - Code and enter data into a computerized accounts payable...

  • Library Supervisor

    2 weeks ago


    Wallaceburg, Canada Lambton Kent District School Board Full time

    Title : Library Supervisor - W.D.S.S. Start Date : Immediate End Date : June 7, 2024 Position Type : Temporary Position Open To : Internal & External Applicants Posting Overview: Reporting to the Principal, the Library Supervisor will supervise the operation of the school library, develop, organize and maintain library collections and provide advisory...


  • Wallaceburg, Canada Walpole Island First Nation Full time

    **WALPOLE ISLAND FIRST NATION** **EMPLOYMENT OPPORTUNITY** **Job Title: Human Resources Generalist** **Department: Human Resources** **Pay Range: $26.04 - $30.47** **Status: Full-time, Permanent** **Closing Date: February 14, 2024** **Position**: The Human Resource Generalist assists the day-to-day operations of the Human Resource office. The Human...

  • Library Supervisor

    1 week ago


    Wallaceburg, Canada Lambton Kent District School Board Full time

    **Title**: Library Supervisor - W.D.S.S. **Start Date**: Immediate **End Date**: June 7, 2024 **Position Type**: Temporary **Position Open To**: Internal & External Applicants **Posting Overview**: Reporting to the Principal, the Library Supervisor will supervise the operation of the school library, develop, organize and maintain library collections and...

  • Gladue Worker

    1 week ago


    Wallaceburg, Canada Walpole Island First Nation Full time

    **Position**: Working in accordance with the Walpole Island First Nation philosophy, policies, and regulations, the Gladue Worker assists individuals who have been sentenced by the courts in meeting the conditions of the sentence. The Gladue Worker will possibly assist individuals who are on bail or referred to Restorative Justice and may also be expected to...


  • Wallaceburg, Canada Walpole Island First Nation Full time

    **WALPOLE ISLAND FIRST NATION** **EMPLOYMENT OPPORTUNITY** **Job Title: Human Resource Generalist** **Department: Human Resources** **Status: Full Time Permanent** **Pay Rate: $26.04-$30.47** **Closing Date: April 13th, 2023** **Position**: The Human Resources Generalist assists the day-to-day operations of the Human Resource office. The Human...


  • Wallaceburg, Canada Walpole Island First Nation Full time

    **WALPOLE ISLAND FIRST NATION** **EMPLOYMENT OPPORTUNITY** **Job Title: Human Resource Generalist** **Department: Human Resources** **Status: Full Time Permanent** **Pay Rate: $26.04-$30.47** **Closing Date: January 23rd, 2023** **Position**: The Human Resources Generalist assists the day-to-day operations of the Human Resource office. The Human...